BOARD OF TRUSTEES October MEETING

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FINANCE AND AUDIT COMMITTEE

Thursday, October1, 2009
10:30 a.m. - 12:30 p.m.
Frangipani Room
Indiana Memorial Union
Indiana University Bloomington

LUNCH / EXECUTIVE SESSION*

Thursday, October1, 2009
12:45 p.m. - 1:45 p.m.
Distinguished Alumni Room
Indiana Memorial Union
Indiana University Bloomington

ACADEMIC AFFAIRS AND UNIVERSITY POLICIES COMMITTEE

Thursday, October1, 2009
2:00 p.m. - 5:00 p.m.
Frangipani Room
Indiana Memorial Union
Indiana University Bloomington

DINNER / EXECUTIVE SESSION*

Thursday, October1, 2009
11:45 a.m. - 12:45 p.m.
Metz Suite
Indiana Memorial Union
Indiana University Bloomington

FACILITIES COMMITTEE**

Friday, October2, 2009
7:45 a.m. - 9:15 a.m.
Frangipani Room
Indiana Memorial Union
Indiana University Bloomington

**Executive Session:   9:00 a.m. - 9:15 a.m..  -- Items authorized by Open Law- Sec. 5-14-1.5-6.1(b)(2)(B); 5-14-1.5-6.1(b)(D)

HEALTH AFFAIRS COMMITTEE

Friday, October2, 2009
9:30 a.m. - 11:15 a.m.
Frangipani Room
Indiana Memorial Union
Indiana University Bloomington

BUSINESS MEETING

Friday, October 2, 2009
12:00 p.m. - 1:30 p.m.
Frangipani Room
Indiana Memorial Union
Indiana University Bloomington

I.         GENERAL BUSINESS

Trustee Business

1.       Action Item: Approval is requested of the minutes for the meeting of August 14, 2009, which includes the Administrative Action Report of August 5, 2009.
2.       Action Item: Approval is requested for the reappointment of Harriet Inskeep to the Indiana University-Purdue University Fort Wayne Foundation Board of Directors for a five-year term, effective September 2008 and ending in 2013, and for the reappointment of Kathryn D. Callen for a five-year term, effective September 2009 and ending in 2014.

President’s Report

1.       Remarks from Michael A. McRobbie

Faculty Report

1.       Remarks from Erika Dowell, Co-Secretary, University Faculty Council

Student Reports

1.       Remarks from Peter SerVaas, president, Indiana University Student Association

2.       Remarks from Nicholas J. Clark, president, Graduate Student Organization

II.       REPORTS FROM COMMITTEES

FINANCE AND AUDIT COMMITTEE

1.       Report from Thomas E. Reilly, chair

2.       Action Item:  Approval is requested for a resolution of the board delegating authority to the Finance and Audit Committee for the issuance of certificates of participation for the HPER Courtyard Build-Out project, and to declare its official intent to reimburse expenditures from the proceeds of the HPER Courtyard Build-Out external financing transaction.

3.       Action Item: Approval is requested to amend all Indiana University-sponsored retirement plans to exclude participation by non-resident aliens as required by federal regulations

4.       Action Item:  Approval is requested to rename the "IU Tax Deferred Annuity Plan" to "IU Tax Deferred Account Plan" to clarify that participants have access to mutual funds, in addition to annuities

ACADEMIC AFFAIRS AND UNIVERSITY POLICIES COMMITTEE

1.       Report from Sue H. Talbot, chair

2.       Action Item:  Approval is requested for the following degrees:

IUPUI – Master of Science in Criminal Justice and Public Safety

IUPUI – Doctor of Nursing Practice

IUSB – Bachelor of Arts in Music

FACILITIES COMMITTEE

1.       Report from Stephen L. Ferguson, chair

2.       Review Current Projects

3.       Design/Build Approval

IUB – Bradford Woods–Indoor Riding Facility and Covered Sport Court Design-Build

Action Item:  Approval of the Board is requested for the Design-Build of an indoor riding facility and covered sport court at Bradford Woods.  This project will be approximately 7,200 square feet with support areas to include storage, staff offices, and restrooms.  This facility will be located adjacent to and may connect to the existing Bradford Woods barn.  The estimated cost of this project is $460,000 and it is to be funded by a grant from the Riley Children’s Association.

IUB – Bradford Woods–Indoor Riding Facility and Covered Sport Court Design-Build – Resolution

Action Item:  Approval is requested for the following resolution:

Resolution
of the
Trustees of Indiana University
Authorizing the Use of the Design/Build Method of Contracting

WHEREAS, the Trustees of Indiana University (hereinafter referred to as the “Trustees”) desire to construct a public project pursuant to the provisions of Indiana Code 5-30 “Design/Build Public Works Projects”, and

WHEREAS, the public works project (“Project”) is described as follows:

Building and related work, including but not limited to landscaping, to be constructed at a site located at Bradford Woods.  The building will house an indoor riding facility and covered sport court.

WHEREAS, Indiana Code 5-30-4-1 provides for the appointment of a technical review committee by the Trustees;

NOW, THEREFORE, BE It RESOLVED in a public meeting, pursuant to public notice:

1.  That pursuant to the terms of Article 30 of Title 5 of the Indiana Code (IC 5-30 et seq.) the Trustees authorize the use of the design/build contracting method for the Project; and,

2.  That pursuant to the terms of Indiana Code 5-30-4-1, the following individuals are     hereby appointed to the Indiana University Design/Build Technical Review      Committee for the Project:

     a.  Robert Meadows, Assistant Vice President and University Architect
     b.  Jeffrey Kaden, University Engineer
     c.  Bob Richardson, Sr. Associate University Architect
     d.  Paul Sullivan, Deputy Vice President for Capital Projects and Facilities

3.  That the definition of Project, above, is incorporated herein.

4.       Design Approval

IUB – Cyberinfrastructure Building

Action Item:  Approval of the Board is requested for the design of the Cyberinfrastructure Building located on the northeast corner of 10th Street and the Bypass on the Bloomington campus.  This facility will be “L” shaped with one wing facing 10th Street and the other facing the Bypass.  It will consist of 122,530 gross square feet (gsf) and will be three stories in height.  A partial basement will exist in one section of the east/west wing and a mechanical penthouse will be located on the roof.  Exterior walls will be constructed using a combination of acid-washed precast concrete panels, architectural composite metal wall panels and glazed aluminum curtain-wall systems.  Panelized limestone veneer will be located on select walls around the main entrance and commons areas, and an architectural grade cast-in-place concrete will be used where the perimeter foundation wall is exposed.  This new building will be constructed using a structural steel frame with a composite metal and concrete floor structure as well as a metal deck-roof structure combined with cast-in-place concrete footings and foundations.

IUB – Addition to Informatics at 901 and 919 East Tenth Street

Action Item:  Approval of the Board is requested for the design of a three-story addition to be constructed by the Indiana University Foundation that will link existing Informatics West (901 East Tenth Street) and Informatics East (919 East Tenth Street).  The new addition will contain faculty offices, meeting rooms, and a large classroom.  The new structure will allow unimpeded movement of faculty and students between the east and west buildings.  The new exterior will use a palette of materials (limestone, stucco, copper, and slate) from the existing Informatics buildings.  In addition to the approximate 12,000 square feet of interior space, the building, by its placement, will create a significant exterior courtyard that will serve as a landscaped gathering place for faculty and students.

IUB – Carter House Renovation and Addition

Action Item:  Approval of the Board is requested for the design of renovating and constructing an addition to 1314 East 10th Street, also known as the Byrum E. Carter House.  Special attention has been directed toward integrating the new addition with the neighboring Wells House and the heavily wooded site.  The existing free-standing Wells House two-car garage currently situated behind the Carter House will be removed and replaced with a garage within the new addition. The existing Carter House has approximately 4,549 gross square feet of space excluding the attic and basement.  The proposed addition will add approximately 9,800 square feet of new space that will include faculty offices and meetings rooms.  When completed, the new structure will comply with ADA regulations, current codes and be “Silver” LEED certified.  The three-story addition will respect the architecture of the 1940’s original home by using limestone, stucco and the Tudor architectural style.  All building systems will be replaced.

5.       Consent Items for Approval

IUB – Approval of Lease to Indiana University Building Corporation for a Term of Twenty (20) Years for the School Health, Physical Education and Recreation (HPER) Courtyard Project

Action Item:  Approval of the Board is requested for the following resolution:

Resolution
of the
Trustees of Indiana University

WHEREAS, the Trustees of Indiana University desire to enter into a lease with the Indiana University Building Corporation for a term of twenty (20) years pursuant to
I.C. 21-31-4-2 to facilitate the HPER Courtyard project on the campus of Indiana University Bloomington;

NOW, THEREFORE, BE IT RESOLVED that the Trustees of Indiana University shall enter into a lease with the Indiana University Building Corporation for a term of twenty (20) years pursuant to I.C. 21-31-4-2, subject to the approval of such lease by the Board of Directors of the Indiana University Building Corporation, and upon such other terms as are necessary and appropriate, to facilitate the HPER Courtyard Project on the campus of Indiana University Bloomington; and that the officers of Indiana University are authorized to take such action as may be required to give effect to this resolution.

IUB – Approval of Lease to Indiana University Building Corporation for a Term of Twenty (20) Years for the Auxiliary Library Facility II Project (ALF II)

Action Item:  Approval of the Board is requested for the following resolution:

Resolution
of the
Trustees of Indiana University

WHEREAS, the Trustees of Indiana University desire to enter into a lease with the Indiana University Building Corporation for a term of twenty (20) years pursuant to
I.C. 21-31-4-2 to facilitate the ALF II Project on the campus of Indiana University Bloomington;

NOW, THEREFORE, BE IT RESOLVED that the Trustees of Indiana University shall enter into a lease with the Indiana University Building Corporation for a term of twenty (20) years pursuant to I.C. 21-31-4-2, subject to the approval of such lease by the Board of Directors of the Indiana University Building Corporation, and upon such other terms as are necessary and appropriate, to facilitate the ALF II Project on the campus of Indiana University Bloomington; and that the officers of Indiana University are authorized to take such action as may be required to give effect to this resolution.

IUB – Approval of Grant Easement to the City of Bloomington, Indiana for Construction and Maintenance of Support Columns for an Elevated Walkway
                  
Action Item:  Approval of the Board is requested to grant a permanent easement to the city of Bloomington, Indiana through its Parks and Recreation Department on property owned by the Trustees of Indiana University and located at 120 West Grimes Lane, Bloomington, Indiana.  The easement will facilitate construction and maintenance of two (2) support columns for an elevated walkway and trail bridge overpass providing safe passage over Grimes Lane for persons using Phase II of the B-Line Trail.
                  
Legal description of the easement is on file with the Secretary to the Trustees of Indiana University.

IUPUI – Approval  of Lease with Clarian Health Partners, Inc. for Wells Center for Pediatric Research at Riley Hospital for Children for a Term of Fifteen (15) Years

Action Item:  Approval of the Board is requested for a fifteen (15) year lease with renewals with Clarian Health Partners, Inc. for the Wells Center for Pediatric Research at Riley Hospital for Children located in Indianapolis, Indiana.

The space is 15,930 square feet of administrative offices, research laboratories and research support service facilities.  The annual rent will be $247,552.

Certifications

6.       Naming Issues

IUB – North End Zone Student-Athlete Development Center at Memorial Stadium

Action Item:  Approval of the Board is requested for the Memorial North End Zone Facility to be named the North End Zone Student-Athlete Development Center at Memorial Stadium.

HEALTH AFFAIRS COMMITTEE

1.       Report from Jack M. Gill and Derica W. Rice, Co-Chairs

REPORT OF THE STUDENT TRUSTEE                                                

1.       Remarks from Trustee Abbey Stemler

III.      PERSONNEL ACTIONS

INDIANA UNIVERSITY – PRESIDENT MICHAEL A. McROBBIE

No items.

IUB-PROVOST KAREN HANSON

Initial Appointments

For Eric Kim, Professor of Violoncello, with tenure, Department of Strings, Jacobs School of Music, beginning August 1, 2009.

Reappointments and Changes in Status

For Adam Lee Duhachek, Associate Professor of Marketing, the additional title of Nestle-Hustand Professorship in Marketing, Kelley School of Business, for the period August 1, 2009 to July 31, 2014, while dropping the title of Jack R. Wentworth Professorship, effective July 31, 2009.

For Neil Antony Morgan, Associate Professor of Marketing, the additional title of PETsMART, Inc. Distinguished Professor in Marketing Chair, Kelley School of Business, for the period August 1, 2009 to July 31, 2014, while dropping the title of Nestle-Hustad Professor of Marketing, effective July 31, 2009.

For Alvin H. Rosenfeld, Professor of English and of Jewish Studies, the additional title of Irving Glazer Chair in Jewish Studies, College of Arts and Sciences, for the period August 19, 2009 to August 19, 2014.

For Munirpallam A. Venkataramanan, Professor of Operations and Decision Technologies, and Associate Dean of Academic Programs, the additional title of Jack R. Wentworth Professorship, Kelley School of Business, for the period August 1, 2009 to July 31, 2014.

For Carolyn Walters, Executive Associate Dean and Associate Librarian, the additional title of Ruth Lilly Interim Dean, University Libraries, beginning August 1, 2009.

For Yvette M. Alex-Assensoh, a change in title from Associate Professor to Professor of Political Science, and from Adjunct Associate Professor to Adjunct Professor of African American and African Diaspora Studies, College of Arts and Sciences, beginning July 1, 2009, while retaining the title of Dean of Women’s Affairs.

For Michelle Facos, a change in title from Associate Professor to Professor of History of Art, Henry Radford Hope School of Fine Arts, College of Arts and Sciences, beginning July 1, 2009.

IUPUI–CHANCELLOR CHARLES R. BANTZ

Reappointments and Changes of Status

For D. Craig Brater, Dean and Walter J. Daly Professor, School of Medicine, Director, Indiana Statewide Medical Education System, Professor, Department of Medicine and Department of Pharmacology and Toxicology, School of Medicine, drop the title of Vice President, Indiana University, beginning July 15, 2009.

For Philip Goff, Professor and Director of Religious Studies, Adjunct Professor of American Studies, School of Liberal Arts, add the title of Associate Dean for Research and Graduate Programs, School of Liberal Arts, beginning November 1, 2009.

For Jay R. Howard, Professor of Sociology, School of Liberal Arts, Indiana University Purdue University Columbus, drop the titles of Acting Dean and Acting Vice Chancellor, Indiana University Purdue University Columbus, effective September 1, 2009, and add the title Division Head, Division of Liberal Arts, Indiana University Purdue University Columbus, for the period September 1, 2009 to June 30, 2010.

For E. Theodore Mullen, Jr., Professor, Department of Religious Studies, School of Liberal Arts, and Adjunct Professor, Honors Program, University College, a change in title from Director, Honors Program, to Associate Dean of the Honors College at Indiana University Purdue University Indianapolis, beginning effective July 1, 2009.

For Peter M. Nalin, Associate Dean of Graduate Medical Education and Associate Professor of Clinical Family Medicine, School of Medicine, add the title Interim Executive Associate Dean for Educational Affairs, School of Medicine, for the period July 1, 2009 to June 30, 2010.

For Jingwu Xie, a change in title from Visiting Professor, Department of Pediatrics, School of Medicine, to Professor, Department of Pediatrics, with tenure, and Jonathan and Jennifer Simmons Professor of Pediatrics, School of Medicine, beginning September 1, 2009.

Retirements and Emeritus Titles

For Gary R. Bond, Professor, Department of Psychology, School of Science, Glen W. Irwin Jr. MD Research Scholar and Chancellors’ Professor, early retirement under the 18/20 retirement plan, effective August 1, 2009 with the title of Chancellors’ Professor Emeritus.

For Alan R. Gillespie, Volunteer Clinical Assistant Professor, Department of Obstetrics and Gynecology, School of Medicine, retirement effective June 30, 2009 with the title of Volunteer Clinical Assistant Professor Emeritus.

For Steven H. Larsen, Associate Professor, Department of Microbiology and Immunology, School of Medicine, early retirement under the 18/20 retirement plan, effective September 1, 2009 with the title of Associate Professor Emeritus.

For Brandt L. Ludlow, Volunteer Clinical Associate Professor, Department of Obstetrics and Gynecology, School of Medicine, retirement effective June 30, 2009 with the title of Volunteer Clinical Associate Professor Emeritus.

For Donald H. Newell, Professor, Department of Periodontal and Allied Dentistry, School of Dentistry, early retirement under the 18/20 retirement plan effective July 1, 2009 with the title of Professor Emeritus

IUE – CHANCELLOR NASSER PAYDAR

No items

IUK–INTERIM CHANCELLOR STUART GREEN

No items

IUN–CHANCELLOR BRUCE BERGLAND

No items

IPFW–CHANCELLOR MICHAEL WARTELL

No items

IUSB–CHANCELLOR UNA MAE RECK

No items

IUS–CHANCELLOR SANDRA PATTERSON-RANDLES    

No items

IV.       CONFLICT-OF-INTEREST STATEMENTS

1.       Approval is requested for conflict-of-interest statements.

V.        AWARD OF DEGREES

1.       Action Item:  Approval is requested for the award of degrees as of August 31, 2009 and September 30, 2009.

VI.       OLD BUSINESS

VII.      NEW BUSINESS

VIII.     NEXT MEETING         

December 10-11, 2009
Indiana University-Purdue University Indianapolis