INDIANA UNIVERSITY BOARD OF TRUSTEES December MEETING

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DECEMBER 11-12, 2008
INDIANA UNIVERSITY-PURDUE UNIVERSITY INDIANAPOLIS

COMMITTEE OF THE WHOLE
Session I

Thursday, December 11, 2008
10:00 a.m. - 12:00 p.m.
Room #405 Campus Center
Indiana University-Purdue University Indianapolis

LUNCH / EXECUTIVE SESSION*
Session I

Executive session --Items authorized by open door law-sec. 5-14-1.5-6.1(b)(2)(b); 5-14-1.5-6.1(b)(5); 5-14-1.5-6.1(b)(9)

COMMITTEE OF THE WHOLE
Session II

Thursday, December 11, 2008
1:30 p.m. - 3:30 p.m.
Room #405

COMMITTEE OF THE WHOLE
Session III

Thursday, December 11, 2008
3:45 p.m. - 5:30 p.m.
Room #405

DINNER / EXECUTIVE SESSION*
Session I

Executive session --Items authorized by open door law-sec. 5-14-1.5-6.1(b)(2)(b); 5-14-1.5-6.1(b)(5); 5-14-1.5-6.1(b)(9)

FINANCE AND AUDIT COMMITTEE

Friday, December 12, 2008
7:30 a.m. - 9:15 a.m.
Room #405

FACILITIES COMMITTEE**

Friday, December 12, 2008
9:15 a.m. - 10:45 a.m.
Room #405

**Executive Session: 10:30 a.m. - 10:45 a.m. - Items authorized by Open Law- Sec. 5-14-1.5-6.1(b)(2)(B);

5-14-1.5-6.1(b)(D)

INDIANA UNIVERSITY BOARD OF TRUSTEES

BUSINESS MEETING

Friday, December 12, 2008
10:45 a.m. - 12:00 p.m.
Room #405

1. GENERAL BUSINESS

   1. Trustee Business

      1. Action Item: Approval is requested of the minutes for the meeting of September 19, 2008, which includes the Administrative Action Report of September 5, 2008.

      2. Action Item: Approval is requested to appoint the following individuals to the IU Southeast  Board of Advisors for three-year terms, beginning July 1, 2008 and ending June 30, 2011:

         1. Steven W. Goodman

         2. Crystal Gunther

         3. Mark Shugarman

         4. Sherry Stem

      3. Action Item: Approval is requested to change the date of the meeting previously scheduled for Sept. 23-24, 2010, at IU Bloomington, to Sept. 30-Oct. 1, 2010 at IU Bloomington.

      4. Action Item: Approval is requested to reappoint the following individuals to the Riley Children Foundations Board of Directors for three-year terms beginning Nov. 19, 2008 and ending Nov. 16, 2011:

         1. Seat 2, James R. Cumming, M.D.

         2. Seat 14, D. Craig Brater, M.D.

         3. Seat 24, Michael Ray

         4. Seat 25, John K. Banks

         5. Seat 26, Anne Nobles

   2. President's Report

      1. Remarks from Michael A. McRobbie

   3. Faculty Report

      1. Remarks from Simon Atkinson, Co-Secretary, University Faculty Council

2. REPORTS FROM COMMITTEES

   1. COMMITTEE OF THE WHOLE - SESSION I

      1. Report from Trustee Shoulders

   2. COMMITTEE OF THE WHOLE - SESSION II

      1. Report from Trustee Eskew

      2. Report from Trustee Talbot

      3. New Degrees

         1. Action Item: Approval is requested for the following degrees:

            1. IUN - M.S. in Educational Leadership

            2. IUN - M.A. in Liberal Studies

            3. IUN and IUSB - B.S. in Anthropology

      4. New College

         1. Action Item: Approval is requested for the creation of a College of Health Sciences at IU South Bend

      5. Amendments to IU Retirement Plans

         1. Action Item: Approval is requested for an amendment to the IU Retirement Plan, IU Tax Deferred Annuity Plan, and IU Supplemental Early Retirement Plan, providing aggregation rules for these plans and controlled or affiliated employer plans

         2. Action Item: Approval is requested for an amendment to the IU Retirement Plan allowing Phased Retirement Program participants to make withdrawals while employed.

      6. Action Item: Approval is requested for a resolution to affirm the support of the Indiana University Art Museum as an integral part of Indiana University

   3. COMMITTEE OF THE WHOLE - SESSION III

      1. Report from Trustee Eskew

      2. Report from Trustee Talbot

   4. FACILITIES COMMITTEE

      1. Report from Chairman Cast

      2. Project Approvals

         1. IUB - Ashton Chilled Water Facility

            1. Action Item: Approval of the Board is requested to complete the new Ashton Chilled Water Facility. This project will construct a new chilled water plant that will produce 1,500 tons of cooling, with space for an additional 750 tons. This plant will produce chilled water for use by the new Ashton Student Housing buildings. There will be two cooling towers located on the roof, with space for a third future tower. A high voltage sub-station will provide power to the plant, located in a separate electrical room inside the building. The plant will be located just south of Stemple Hall, and will be incorporated with the layout of the Ashton Student Housing project. The project is estimated to cost, $4,450,000 and will be funded by Residential Programs and Services funds.  Appropriate State Approvals will be requested.

         2. IUB - Research Computing Pod Infrastructure

            1. Action Item: Approval of the Board is requested to provide enhanced electrical power and cooling infrastructure for the Research Pod in the Data Center. The project is estimated to cost, $2,000,000 and will be Funded by University Information Technology Services. Appropriate State Approvals will be requested.

      3. Real Estate Matters for Approval

         1. IUPUC - Lease of Land to the Columbus Learning Center Management Corporation

            1. Action Item: Approval is requested to enter a forty-year (40) lease of land to the Columbus Learning Center Management Corporation which will facilitate construction of a multi-function building, currently referred to as the Advanced Manufacturing Center of Excellence, to house manufacturing and science labs, program space and faculty offices in conjunction with the EC015 initiative funded by the Lilly Endowment which has placed emphasis on Advanced Manufacturing, Nursing, and Tourism / Hospitality.  Advanced Manufacturing has been allocated the largest portion of the available funds and includes the construction of the Advanced Manufacturing Center of Excellence.
               
               The property is located in the Northwest Quarter of the Southeast Quarter of Section 6, Township 9 North, Range 6 East, Bartholomew County, Indiana adjacent to the Columbus Learning Center and more particularly described as a part of Lot 44, of the Columbus Learning Center Minor Plat, recorded February 25, 2003 in Plat Book R, Page Number 2B as Instrument No. 2003-3860 in the Office of the Recorder of Bartholomew County, Indiana.

      4. Design Approval

         1. IUPUI - VanNuys Medical Science Building - People Mover Connection

            1. Action Item: Approval of the Board is requested for the design of the People

            2. Mover connection to the VanNuys Medical Science Building located on the IUPUI campus. This project will modify the exterior of the building to accommodate a station for accessing the People Mover.

         2. IUE - Storm Water Improvements

            1. Action Item: Approval of the Board is requested for the design of a storm water detention pond on the Richmond Campus. The creation of the detention pond that will occupy an area straddling the boundary between Indiana University East campus and Reid Hospital property will enable the outflow of stormwater from the pond to be controlled up to a 100-year storm event. This will mitigate current downstream damage occurring along the east side of Reid Parkway. Construction of the improvement will include the removal of some trees in the immediate area of the basin and will take advantage of the naturally formed drainage swale that traverses both properties.

      5. Consent Items for Approval

         1. IUB - Campus Electrical Distribution

            1. Action Item: Approval of the Board is requested to replace an existing 12.47 kilo volt over-head circuit with a new underground circuit on the Bloomington campus. The existing circuit conductors are approaching 50 years in age and have recently experienced damage due to storm related lightning strikes. Placing this circuit underground will provide much more reliability for the system. This is critical, as this circuit will serve the new Cyber Infrastructure Facility. The project is estimated to cost, $900,000 and is funded by Repair and Rehabilitation Funds. Appropriate State Approvals will be requested.

         2. IUB - Nelson Hall, 801 North Jordan - Renovation

            1. Action Item: Approval of the Board is requested to renovate 10,300 square feet of space on the first floor of Nelson Hall, 801 N. Jordan Ave. The project will capture space vacated by the Indiana University Police Department for use by Residential Programs & Services (RPS), Student Ethics as well as remodel adjacent space for other departments, RPS Conferences, RPS Assignments, and Student government. Work involves the demolition of the existing areas and constructing new partitions, new mechanical & electrical systems, new ceilings and the installation of new doors and hardware. The project is estimated to cost, $1,000,000 and will be funded by Residential Programs and Services funds. Appropriate State Approvals will be requested.

         3. IUB - McNutt South - Asbestos Abatement

            1. Action Item: Approval of the Board is requested to proceed with a project to complete asbestos abatement in the south building of McNutt Residence Hall on the Bloomington campus. The project includes the removal of asbestos-containing material that was used as an acoustic spray covering on the ceilings of all student rooms. Work will also apply new leveling materials where required to conceal form marks on the concrete ceilings and apply new gypsum-base spray on acoustic material. The project is estimated to cost, $1,100,000 and will be funded by Residential Programs and Services. Appropriate State approvals will be requested.

         4. IUPUI - Education Technology Building - Re-roof and Green Roof

            1. Action Item: Approval of the Board is requested to replace the roof on the Education and Technology Building located on the IUPUI campus. The project will also plant an extensive “green” roof as part of the work.  This “green” roof will provide a working laboratory for researchers in the building. The project is estimated to cost, $750,000 and is funded by Repair and Rehabilitation funds.  Appropriate State Approvals will be requested.

         5. IUPUI, Lease of Office Space for Center on Philanthropy

            1. Action Item: Approval is requested to extend a Lease of office space for the Center on Philanthropy in the Sigma Theta Tau Building located at 550 West North Street, Indianapolis, Indiana.
               
               The Center on Philanthropy has occupied office space at 550 West North Street since 1990.  Terms for continued occupancy have been negotiated under an Extension of the existing Lease. The space is necessary for continued operations of the Center on Philanthropy. The terms of the proposed lease extension are:
               
               

               Lessor:	International Honor Society of Nursing Building Corporation
               Premises:	11,294 Rentable Square Feet (RSF) of office space on the Third Floor of the Sigma Theta Tau Building, 550 West North Street, Indianapolis, Indiana
               Extended Term:	Three (3) years beginning July 1, 2009 and expiring June 30, 2012, with four (4) one-year renewal options

               Rent:
               

               Term	Period	Annual	Monthly	Per S.F.
               Initial	7/1/2009-6/30/2010	$211,762.50	$17,646.88	$18.75
               Initial	7/1/2010-6/30/2011	$214,586.00	$17,882.17	$19.00
               Initial	7/1/2011-6/30/2012	$214,586.00	$17,882.17	$19.00
               Op. 1	7/1/2012-6/30/2013	$217,409.50	$18,117.46	$19.25
               Op. 2	7/1/2013-6/30/2014	$217,409.50	$18,117.46	$19.25
               Op. 3	7/1/2014-6/30/2015	$220,233.00	$18,352.75	$19.50
               Op. 4	7/1/2015-6/30/2016	$220,233.00	$18,352.75	$19.50

               Services:	Full service lease. Utilities and janitorial included in rent
               Funding:	Center on Philanthropy General Account

             

         6. IUE - Easement to the City of Richmond for Stormwater Retention Pond

            1. Action Item: Approval is requested for an easement to be granted to the City of Richmond, Indiana to construct a storm water detention pond on property owned by The Trustees of Indiana University.
               
               The easement area is located northeast of the recently extended Industries Road (now known as Reid Parkway) near the western boundary of the Indiana University East campus. The detention pond will also serve the storm water drainage needs of the campus Authority to execute an easement to the City of Richmond is requested upon approval of the surveyed legal description by the appropriate Indiana University officials.

   5. FINANCE AND AUDIT COMMITTEE

   6. 1. Report from Trustee Reilly

      2. Housing Rates for 2009-2010

         1. Action Item: Approval is requested for the 2009-2010 residence hall rates at:

            1. IU Bloomington

            2. Indiana University-Purdue University Indianapolis

            3. IU Southeast

            4. IU South Bend

         2. Action Item: Approval is requested for a modification to the fee approval policy

   7. REPORT OF THE STUDENT TRUSTEE

      1. Remarks from Trustee King

3. PERSONNEL ACTIONS

   1. INDIANA UNIVERSITY - PRESIDENT MICHAEL A. McROBBIE

      1. For G. Frederick Glass, Director of Intercollegiate Athletics, additional title of Vice President effective January 1, 2009.

   2. Reappointments and Changes in Status

      1. For Nasser H. Paydar, Professor of Mechanical Engineering, School of Engineering and Technology, and Adjunct Professor of Orthodontics, School of Dentistry, a change in title from Vice Chancellor and Dean of IUPUI-Columbus to Chancellor of IU East, beginning January 1, 2009.

   3. IUB - PROVOST KAREN HANSON

      1. Initial Appointments

         1. For Brian R. Calvi, Associate Professor of Biology, with tenure, College of Arts and Sciences, beginning August 24, 2008.

         2. For David Michael Compton, Chairperson and Professor of Recreation, Park and Tourism Studies, with tenure, School of Health, Physical Education, and Recreation, beginning January 1, 2009.

         3. For Aina Puce, Eleanor Cox Riggs Professor of Social Sciences and Ethics, with tenure, beginning September 1, 2008, and Director of the Imaging Facility, Psychological and Brain Sciences, College of Arts and Sciences, for the period September 1, 2008 to June 30, 2012.

         4. For Bruce Dennis Sales, Professor of Criminal Justice, with tenure, beginning January 1, 2009, and Director of the Center for Law, Justice and Social Inquiry, College of Arts and Sciences, for the period January 1, 2009 to December 31, 2012.

      2. Reappointments and Changes in Status

         1. For Jeffrey Veidlinger, Associate Professor of History, and Associate Director of the Jewish Studies Program, the additional title of Alvin H. Rosenfeld Chair, College of Arts and Sciences, retroactively beginning August 1, 2007.

         2. For Alessandro Vespignani, Professor of Informatics, School of Informatics, Adjunct Professor of Statistics and Adjunct Professor of Physics, College of Arts and Sciences, the additional title of Rudy Professor, School of Informatics, beginning November 1, 2008.

   4. IUPUI - CHANCELLOR CHARLES R. BANTZ

      1. Initial Appointments

         1. Richard N. Day, Professor, Department of Cellular and Integrative Physiology, School of Medicine, with tenure, beginning January 1, 2009.

      2. Reappointments and Changes of Status

         1. For James P. Nehf, Professor, School of Law, and Cleon H. House Fellow, School of Law, the additional title of Associate Dean for Graduate Programs, School of Law effective January 1, 2009.

         2. Kody Varahramyan, Vice Chancellor for Research and Graduate Programs, and Professor, Department of Electrical and Computer Engineering, School of Engineering and Technology, the additional title of Interim Executive Director of the Center for Research and Learning, effective November 3, 2008.

         3. For Kathryn J. Wilson, Associate Professor, Department of Biology, School of Science, and Adjunct Associate Professor, University College, drop the title of Executive Director, Center for Research and Learning, and add the title Assistant Vice Chancellor for Research, effective November 3, 2008.

      3. Resignations and Cancellations of Appointments

         1. For Greg Lindsey, Associate Dean and Janet Duey Professor, School of Public and Environmental Affairs, Adjunct Professor, Department of Earth Sciences, School of Science, and Adjunct Professor, Department of Geography, School of Liberal Arts, resignation effective August 1, 2008.

      4. Retirements and Emeritus Titles

         1. For Joan K. Austin, Distinguished Professor, School of Nursing, Sally Reahard Chair in the Center for Enhancing Quality of Life in Chronic Illness, School of Nursing, Adjunct Professor, Department of Psychiatry, School of Medicine, and Adjunct Professor, Department of Psychology, School of Science, early retirement under the 18/20 retirement plan with the title of Distinguished Professor Emeritus effective October 1, 2008.

         2. For M. Sue Brady, Professor, Department of Nutrition and Dietetics, School of Health and Rehabilitation Sciences, retirement with the title of Professor Emeritus, effective December 31, 2008.

         3. For James W. Edmondson, Professor, Department of Medicine, School of Medicine, retirement effective September 1, 2008 with the title of Professor Emeritus.

         4. For Henry C. Karlson, retired Professor, School of Law, the title of Professor Emeritus, effective August 1, 2008.

         5. For Mary J. Stanley, Associate Dean and Librarian, University Libraries, Adjunct Associate Professor, School of Library and Information Science, and Adjunct Associate Professor, School of Social Work, early retirement under the 18/20 retirement plan with the title of Librarian Emeritus effective December 1, 2008.

         6. For Lillian S. Stokes, Associate Professor, Department of Adult Health, School of Nursing, and Associate Professor, University College, retirement with the title of Associate Professor Emeritus, effective December 31, 2008.

   5. IUE - CHANCELLOR NASSER PAYDAR

      1. No items.

   6. IUK - INTERIM CHANCELLOR STUART GREEN

      1. Reappointments and Changes of Status

         1. For Mary Bourke, Assistant Professor of Nursing, School of Nursing, reappointment for the 2009-10 academic year

         2. For Joshua Gottemoller, Lecturer in Mathematics, Department of Natural, Information and Mathematical Sciences, School of Arts and Sciences, reappointment for the 2009-10 academic year

         3. For Linda Krause, Lecturer in Mathematics, Department of Natural, Information and Mathematical Sciences, School of Arts and Sciences, reappointment for the 2009-10 academic year

         4. For Andrew McFarland, Assistant Professor of History, Department of Social and Behavioral Sciences, School of Arts and Sciences, reappointment for the 2009-10 academic year

         5. For Raul Mosley, Assistant Professor of Communication Arts, Department of Humanities, School of Arts and Sciences, reappointment for the 2009-10 academic year

         6. For Amber Reed, Assistant Professor in Education, Division of Education, reappointment for the 2009-10 academic year

         7. For Jason Van Alstine, Acting Assistant Professor of Economics, School of Business, reappointment for the 2009-10 academic year

         8. For Eva White, Assistant Professor in English, Department of Humanities, School of Arts and Sciences, reappointment for the 2009-10 academic year

   7. IUN - CHANCELLOR BRUCE BERGLAND

      1. No items

   8. IPFW - CHANCELLOR MICHAEL WARTELL

      1. No items

   9. IUSB - CHANCELLOR UNA MAE RECK

      1. No items

   10. IUS - CHANCELLOR SANDRA PATTERSON-RANDLES

       1. No items

4. APPROVAL OF CONFLICT-OF-INTEREST STATEMENTS

   1. John Callahan, Operations Manager, IUCF

   2. Dr. Stephen Blanchard, School of Dentistry, IUPUI 

   3. Stephen L. Ferguson, President, Board of Trustees

5. AWARD OF DEGREES

6. OLD BUSINESS

7. NEW BUSINESS

   1. Action Item: Approval is requested for the appointment of five Distinguished Professors. Their names will be announced at the Celebration of Distinguished Teaching on March 27, 2009

8. NEXT MEETINGS

   1. February 19-20, 2009
      IU Southeast
      New Albany, Indiana

9. ADJOURNMENT