BOARD OF TRUSTEES JANUARY-FEBRUARY MEETING

~~ REVISED AGENDA ~~

ACADEMIC AFFAIRS COMMITTEE

Thursday, January 31, 2008
12:00 p.m. - 12:30 p.m.
Community Room
Whitewater Hall
IU East

LONG-RANGE PLANNING COMMITTEE

Thursday, January 31, 2008
12:40 p.m. - 1:20 p.m.
Lobby
Whitewater Hall
IU East

FINANCE AND AUDIT COMMITTEE

Thursday, January 31, 2008
1:30 p.m. - 2:15 p.m.
Community Room
Whitewater Hall
IU East

FACILITIES COMMITTEE **

Thursday, January 31, 2008
2:30 p.m. - 3:30 p.m.
Community Room
Whitewater Hall
IU East

**Executive Session  3:15 - 3:30 p.m. - Items authorized by Open Law- Sec. 5-14-1.5-6.1(b)(2)(B);
5-14-1.5-6.1(b)(D)

BUSINESS MEETING

Thursday, January 31, 2008
3:45 p.m. - 5:00 p.m.
Lobby
Whitewater Hall
IU East

I.         GENERAL BUSINESS

A.        Trustee Business

1.       Action Item:  Approval is requested for the minutes of December 7, 2007, which include the Administrative Action Reports of October 4, 2007 and November 5, 2007 2007.

2.       Action Item: Approval is requested for the reappointment of Edgar F. Kettler to the Indiana University-Purdue University Fort Wayne Foundation Board of Directors for a five-year term, effective September 2007 and ending in 2010.

B.        President’s Report

1.       Remarks from Michael A. McRobbie

C.         Faculty Report

1.       Remarks from Bart Ng, co-secretary, University Faculty Council

2.       Remarks from Markus Pomper, president, IU East Faculty Senate

D.        Student Report

1.       Remarks from IU East Student Leader

II.       REPORTS FROM COMMITTEES

A.        Facilities Committee

1.       Report from Trustee Eskew

2.       Project and Design Approvals

Project Approval

IUB – Incubator Building

Action item: Approval of the Board is requested to proceed with the Design/Build process for the Incubator Building on the Bloomington Campus.  The new building will be located at the former University School Complex.  The building will provide space for research ventures.  Estimated to cost $10,000,000, the project will be funded by METACyt funds of $2,000,000 and Capital Projects/Land Acquisition Reserves of $8,000,000.  Appropriate State Approvals will be requested.

Design Approvals

IUPUC – Howard Meehan Sculpture Project

Action item: Approval of the Board is requested for the design of a sculpture plaza on the Columbus campus, including at its focal point a work by artist Howard Meehan, titled ‘Transformation’.  The sculpture proper, is composed primarily of stainless steel and glass but will also use concrete for its support.  Along with the sculpture, the project involves some earth moving to create the mounded condition on the site.   The current landscape will be modified with the planting of additional trees to reinforce the design; seating will be included within the main sculptural piece.

IUB – Site Location for Hoagy Carmichael Sculpture

Action item: Approval of the Board is requested for the site location of a Bronze sculpture of Hoagy Carmichael.  The sculpture of Hoagy Carmichael is to be sited in the newly landscaped area to the north east of the Auditorium.

3.       Consent Items for Approval

IUB - Musical Arts Center – Replace Steamline

Action item: Approval of the Board is requested to replace approximately 700 feet of steam and condensate piping serving the Musical Arts Center on the Indiana University Bloomington Campus.  Estimated to cost $770,000 the project will be funded by Repair and Rehabilitation Funds.
 
IUB – Auer Hall – Renovations for Organ Rebuild

Action item: Approval of the Board is requested to proceed with the renovation of portions of Auer Hall to accommodate the venues organ.  The Auer Hall organ has been removed and will be rebuilt by CB Fisk, Inc..  While the organ is removed from Auer Hall, a renovation project will be performed to accommodate the new location and design of the organ, and, address acoustic concerns in the hall.  The project will also install new carpet throughout the hall.  The light and sound control station will be relocated to the right-rear of the hall to improve operation.  A floor-mounted projection screen will be incorporated in the choral riser system, and a projector will be installed in the existing Ticket Booth.
The project is estimated to cost, $975,000.

IUB - SPEA Classrooms

Action item: Approval of the Board is requested to proceed with a renovation to create three additional classrooms in suite 150. This work is to be combined with the future remodel of suite 150 to create an area similar to the Wells Library Information Commons.  The classrooms will be phase one of the overall combined project.  Two 49 seat classrooms and one 71 seat tiered classroom will be built. The increased occupancy load created by these classrooms will necessitate additional work to include: a new mechanical room for a new air handler unit, additional restrooms, and a fire rated corridor. The final space arrangement displaces several library offices, which requires renovation of the existing library office and reference collection spaces.  Appropriate State approvals will be requested.

IUB – Biology Field Station Boundary Revisions

Action item: Approval of the Board is requested to accept revisions to the boundaries of the Biology Field Station.

IUB – Geological Survey Building – Stone Repairs

Action item: Approval of the Board is requested to proceed with necessary stone repairs to the Geological Survey Building.  A study by Arsee Engineers indicated that some of the stone panels on the 46-year old building appear to be unstable.  This project will include repairs to the coping, stone panels and provide for expansion joints in the building. The exterior veneer will be cleaned and all stone panel joints cut out and sealed. Minor surface patches and new anchors will be installed where necessary.  Estimated to cost, $1,370,000, this project will be funded by Repair and Rehabilitation funds.

IUB – McNutt – Asbestos Abatement Student Rooms

Action Item: Approval of the Board is requested to proceed with a project to complete asbestos abatement in 402 rooms in McNutt Residence Hall on the Bloomington Campus.  The project includes the removal of asbestos-containing material that was used as an acoustic spray covering on the ceilings of all student rooms.  Work will also apply new leveling materials where required to conceal form marks on the concrete ceilings and apply new gypsum-base spray on acoustic material.  The project is estimated to cost, $3,921,899 and will be funded by Residential Programs and Services.  Appropriate State approvals will be requested.

IUB – Eigenmann – Window Replacement

Action Item: Approval of the Board is requested to proceed with a project to replace windows and entrance doors on Eigenmann Hall on the Bloomington Campus.  The project will replace 760 windows and five entrance doors during a staged process.  Work also includes renovation of the building’s main entrance.  The project will be funded by Residential Programs and Services.  Appropriate State approvals will be requested.

IUPUI - Cavanaugh Hall – Replacement of Air handlers 1 and 2

Action item: Approval of the Board is requested to replace air handlers in Cavanaugh Hall located on the Indianapolis Campus.  The project will replace air handlers 1 and 2 with new units and complete all necessary connections and system adjustments.  The project is estimated to cost $1,100,000 and will be funded by Repair and Rehabilitation Funds.  Appropriate State Approvals will be requested.

IUE - Qualified Energy Savings Project

Action item: Approval of the Board is requested to initiate an Energy Savings Project at Indiana University East.  The primary objective of the Energy Savings Project (ESP) for Indiana University East is to reduce energy costs at the Richmond campus by upgrading and/or replacing energy wasteful electrical and mechanical systems in the buildings and in the central chilled water plant.  Secondary objectives of the project include reduction of maintenance costs of those systems and the decrease of water and sewer expenses.  It is expected that most of the energy conservation measures that will be selected will be related to the following systems:

          Lighting
          Pump and fan drives - variable frequency drives (VFD’s)
          Electrical supply power factor corrections
          Heating and cooling system improvements
          Temperature control/energy management

The project is estimated to cost $850,000 and will be funded through borrowing authority for qualified energy savings projects for academic facilities as provided in Indiana Code (IC) 20-12-5.5-7 and 20-12-6-17.  The campus will then repay the debt with the money saved due to the energy savings.  Appropriate State approvals will be requested.

IUSB - Qualified Energy Savings Project

Action item: Approval of the Board is requested to initiate an Energy Savings Project at Indiana University South Bend.  The primary objective of the Energy Savings Project (ESP) for Indiana University South Bend is to reduce energy costs at the South Bend campus by upgrading and/or replacing energy wasteful electrical and mechanical systems in the buildings and in the central chilled water plant.  Secondary objectives of the project include reduction of maintenance costs of those systems and the decrease of water and sewer expenses.  It is expected that most of the energy conservation measures that will be selected will be related to the following systems:

         Lighting
         Pump and fan drives - variable frequency drives (VFD’s)
         Electrical supply power factor corrections
         Heating and cooling system improvements
        Temperature control/energy management

The project is estimated to cost $3,000,000 and will be funded through borrowing authority for qualified energy savings projects for academic facilities as provided in Indiana Code (IC) 20-12-5.5-7 and 20-12-6-17.  The campus will then repay the debt with the money saved due to the energy savings.  Appropriate State approvals will be requested.

IUSB – Student Housing – Electric Line Easement

Approval is requested for the authority to grant an easement on the Indiana University South Bend campus to American Electric Power more particularly described as follows:

An easement in a part of the Northeast Quarter of Section 18, Township 37 North, Range 3 East, City of South Bend, Portage Township, St. Joseph County, Indiana containing 1.068 acres, more or less.

The easement is for installation, operation and maintenance of electric lines in support of the Student Housing Units construction project on the Indiana University Campus in South Bend, Indiana.

4.       Real Estate

5.       Naming Issues

B.       Finance & Audit Committee

1.       Report from Trustee Reilly

C.         Academic Affairs Committee

1.       Report from Trustee Talbot

2.       Action Item:  Approval is requested for the following new degree: IU East – Master of Social Work

3.       Action Item:  Approval is requested to change the names of five academic units at IU East

D.        Long Range Planning Committee

1.        Report from Trustee Eskew

E.        REPORT FROM STUDENT TRUSTEE

1.        Report from Trustee King

III.      PERSONNEL ACTIONS

INDIANA UNIVERSITY - President Michael A. McRobbie

No items

IUB – Provost and Executive Vice President Karen Hanson

Initial Appointments

For Virginia Judith Vitzthum, Professor of Anthropology, with tenure, College of Arts and Sciences, beginning January 1, 2008, and Senior Research Scientist in the Kinsey Institute, for the period January 1, 2008 to December 31, 2011, while taking a leave of absence without pay for the second semester of 2007-2008 academic year.

Reappointments and Changes in Status

For Patricia A. Steele, Librarian, a change in title from Ruth Lilly Interim Dean to Ruth Lilly Dean of University Libraries, beginning January 1, 2008.

IUPUI - Chancellor and Executive Vice President Charles R. Bantz

Initial Appointments

Khodad Varahramyan, Vice Chancellor for Research, Indiana University-Purdue University Indianapolis, and Professor of Electrical and Computer Engineering, School of Engineering and Technology, with tenure, beginning July 1, 2008.

Michael Weaver, Professor and Director of Statistical Services, Center for Nursing Research and Scholarship, School of Nursing, with tenure, beginning January 1, 2008.

Reappointments and Changes in Status

For David A. Flockhart, Professor of Medicine, and Adjunct Professor of Pharmacology and Toxicology, of Medical and Molecular Genetics, and of Obstetrics and Gynecology, School of Medicine, the additional title of Harry and Edith Gladstein Professor of Cancer Epidemiology and Genetics, School of Medicine, beginning December 5, 2007.

For Edward F. Srour, Professor of Medicine, of Pediatrics, and of Microbiology and Immunology, School of Medicine, and Adjunct Professor of Biology, School of Science, the additional title of Robert J. and Annie S. Rohn Professor of Leukemia Research, School of Medicine, beginning December 7, 2007.

IUE – Interim Chancellor Nasser Paydar

No items

IUK – Chancellor Ruth J. Person

No items

IPFW - Chancellor Michael Wartell

No items

IUN - Chancellor Bruce Bergland

No items

IUSB - Chancellor Una Mae Reck

No items

IUS – Chancellor Sandra Patterson-Randles

No items

IV.     CONFLICT OF INTEREST STATEMENTS

V.      AWARD OF DEGREES

1.       Action Item: Approval is requested for the award of degrees as of December 31, 2007 and January 31, 2008.

VI.       OLD BUSINESS

VII.       NEW BUSINESS

VIII.      NEXT MEETING

May 1-2, 2008
Indiana University Bloomington
Bloomington, IN