BOARD OF TRUSTEES AUGUST MEETING

FACILITIES COMMITTEE**

Thursday, August 14, 2008
10:00 a.m. – 12:00 p.m.
Room 405
Campus Center
Indiana University-Purdue University
Indianapolis

**Executive Session:  11:45 a.m. –  12:00 p.m.- Items authorized by Open Law- Sec. 5-14-1.5-6.1(b)(2)(B); 5-14-1.5-6.1(b)(D)

LUNCH / EXECUTIVE SESSION*

Thursday, August 14, 2008
12:00 p.m. – 1:00 p.m.
Room 406
Campus Center
Indiana University-Purdue University
Indianapolis

JOINT MEETING PART I: EXTERNAL RELATIONS
AND ACADEMIC AFFAIRS COMMITTEES

Thursday, August 14, 2008
1:00 p.m. – 3:00 p.m.
Room 405
Campus Center
Indiana University-Purdue University
Indianapolis

JOINT MEETING PART II: EXTERNAL RELATIONS
AND ACADEMIC AFFAIRS COMMITTEES

Thursday, August 14, 2008
3:30 p.m. - 5:30 p.m.
Room 405
Campus Center
Indiana University-Purdue University
Indianapolis

EXECUTIVE SESSION*

Thursday, August 14, 2008
6:30 p.m.
Indiana Room
University Place Conference Center and Hotel
Indiana University-Purdue University
Indianapolis

*     Executive Session - Items authorized by Open Door Law Sec. 5-14-1.5-6.1(b)(2)(B); 5-14-1.5-6.1(b)(5); 5-14-1.5-6.1(b)(9)

FINANCE AND AUDIT COMMITTEE

Friday, August 15, 2008
8:30 a.m. – 9:00 a..m.
Room 405
Campus Center
Indiana University-Purdue University
Indianapolis

FINANCE AND AUDIT COMMITTEE EXECUTIVE SESSION***

Friday, August 15, 2008
9:00 a.m. - 10:00 a.m.
Room 406
Campus Center
Indiana University-Purdue University
Indianapolis

*** Executive Session – Items authorized by Open Law- Sec. 5-14-1.5-6.1(b)(2)(C)

BUSINESS MEETING

Friday, August 15, 2008
10:30 a.m.
Room 405
Campus Center
Indiana University-Purdue University
Indianapolis

I.         GENERAL BUSINESS

A.        Trustee Business

1.       Report on the trustee election of June 30, 2007

Patrick A. Shoulders has been reelected by the Alumni of Indiana University to serve as trustee for the term beginning July 1, 2008 and ending June 30, 2011. Votes were cast as follows:

A total of 1,647 envelopes were declared invalid due to lack of signatures. 65 ballots and/or envelopes were voided on the day of the election. Of those 21 were blank, 19 voted for more than one candidate, 8 were empty, and 4 contained notes explaining that the alumna/us was deceased. Additionally, 13 ballots fell into an "Other" category, write-in candidates, address changes with no ballot, and previous years' ballots.

2.       Report on gubernatorial appointments

Two trustees have been reappointed by Gov. Mitch Daniels.  William R. Cast and Thomas E. Reilly Jr. will each serve three-terms, beginning July 1, 2008 and ending June 30, 2011. 

3.       Administration of Oath of Office

4.       Board of Trustees committee and campus liaison assignments

5.       Action Item:  Approval is requested for the Board of Trustees’ three-year calendar (2008-2011).

6.       Action Item:  Approval is requested for the minutes of June 20, 2008 which includes the Administrative Action Report of May 5, 2008 and June 5, 2008.

7.       Action Item:  Approval is requested for the following appointments to the Indiana University Southeast Board of Advisors, for three-year terms, beginning July 1, 2008 and ending June 30, 2011: Lana Aebersold, Kevin Hammersmith, Rose Wathen.

B.       President’s Report

1.       Report from President Michael McRobbie

C.       Faculty Report

1.       Remarks from Simon Atkinson, Co-Secretary, University Faculty Council

D.        Student Report

II.       REPORTS FROM COMMITTEES

FACILITIES COMMITTEE

1.       Report from Trustee Cast

2.       Design/Build Approval

IUB - Wylie House Education Center

Action Item: Approval of the Board is requested to proceed with the Design/Build process for the construction of the new Wylie House Education Center to be located on an adjoining parcel to the historic Wylie House Museum that was originally the old Phi Sigma Kappa Fraternity House.  The new building will provide an education center for children, a gift shop, exhibition space, meeting rooms, space to house the Theopholis Wylie Library, administration office space and accessible public restrooms.  Estimated to cost $800,000, the project is funded by gifts to Indiana University through the Indiana University Foundation.  Appropriate State Approvals will be requested.

IUB – Wylie House Education Center - Resolution

Action item: Approval is requested for the following resolution:

The Trustees of Indiana University
Resolution Authorizing the Use of the
Design-Build Method of Contracting

Whereas, The Trustees of Indiana University (hereinafter referred to as the “Trustees”) desire to construct a public project pursuant to the provisions of Indiana Code 5-30 “Design-Build Public Works Projects”, and

Whereas, the public works project (“Project”) is described as follows:

Building and related work, including but not limited to landscaping, to be constructed at a site located at the Wylie House lot, on the Bloomington campus. The building will house the new Wylie House Education Center. Whereas, Indiana Code 5-30-4-1 provides for the appointment of a technical review committee by the Trustees;

Now, therefore, be it resolved in a public meeting, pursuant to public notice:

That pursuant to the terms of Article 30 of Title 5 of the Indiana Code (IC 5-30 et seq.) the Trustees authorize the use of the design-build contracting method for the Project; and,

That pursuant to the terms of Indiana Code 5-30-4-1, the following individuals are hereby appointed to the Indiana University Design-Build Technical Review Committee for the Project:

1. Robert Meadows, Assistant Vice President and University Architect
2. Jeffrey Kaden, University Engineer
3. Bob Richardson, Sr. Associate University Architect
4. Paul Sullivan, Deputy Vice President for Administration

That the definition of Project, above, is incorporated herein.

3.         Design Approval

IUB - Incubator Project

4.       Consent Items for Approval

IUB – Wright School of Education Building –  Roof Replacement

Action item: Approval of the Board is requested to proceed with a project to replace a portion of the roof on the Wright School of Education Building located on the Bloomington campus.  Work will remove approximately 39,000 square feet of existing ballasted roof with insulation and replace it with new insulation and a roof membrane system.  The project will also repair and install new flashing at window openings on the third floor, and repair and paint the existing penthouse exterior insulation and finish system.  Estimated to cost $1,250,000, the project is funded by Repair and Rehabilitation Funds.  Appropriate State Approvals will be requested.

IUB – McNutt Center Building – Renovate Food Area

Action item:  Approval of the Board is requested to renovate the existing food court in the McNutt Center Building on the Bloomington campus.  The project will reorganize the current area to create a new more customer friendly food court.  The new space will accommodate a serving area and convenience store as well as public restrooms.  Work will include the reconfiguration of all plumbing, mechanical and electrical work associated with the revised layout and connections to new food service equipment.  Estimated to cost $1,088,500, this project will be funded by Residential Programs and Services funds. Appropriate State Approvals will be requested.

IUB – Men’s and Women’s Golf Facility

Action Item: Approval of the Board is requested to construct a golf facility for the Men’s and Women’s Varsity Golf teams. The facility will consist of 4,900 assignable square feet and will accommodate head and assistant coaches’ offices, locker rooms, lounge, equipment room, club repair area, storage and an indoor putting area.  An open deck will over look the outdoor practice range.  Estimated to cost $980,000, this project will be funded by gifts to the Indiana University Athletic Department through the Indiana University Foundation.  Appropriate State Approvals will be requested.

IUPUI – Gatch Clinical Building – Renovate Third Floor

Action item: Approval of the Board is requested to proceed with the renovation of the Third Floor of the Gatch Clinical Building located on the IUPUI campus.  Work includes converting the existing west Third Floor laboratory space into new offices and support for the Rheumatology Department. This will create both private and open offices, ADA compliant restroom facilities, and a new conference space.  Critical upgrades are also being made in updating the HVAC equipment for this level, sizing the air-handling unit to supply the Second Floor in the future, and the extension of the sprinkler system.  New fixed one-inch insulated aluminum windows (matching the building standard) will be provided in the west wing.  The new, more efficient windows are key in minimizing the size of the new HVAC system and improving long-term energy use.  Estimated to cost $1,599,100, the project will be funded by gifts to the School of Medicine through the Indiana University Foundation.  Appropriate State Approvals will be requested.

IUB – Approval of Transfer of Title and Contract Rights for Alpha Delta Phi

Action Item: Approval of the Board is requested for the transfer of title and assignment of contract rights and obligations(“Indiana Plan”) from Beta Alpha Chapter of Alpha Delta Pi, Inc., to Alpha Delta Pi International Housing, Inc., a Georgia nonprofit corporation or its wholly owned subsidiary or affiliate with guarantee by Alpha Delta Pi Sorority.

In 1992, Indiana University approved participation in the “Indiana Plan” for the Beta Alpha Chapter of Alpha Delta Pi, Inc., sorority.  The Beta Alpha Chapter and the national headquarters organization for the sorority, Alpha Delta Pi Sorority, have reached an agreement for Alpha Delta Pi International Housing, Inc. to take title to the Beta Alpha Chapter real estate described below, located at 2001 Fisher Court, Bloomington, Indiana; and assume the obligations of the Beta Alpha Chapter pursuant to the note, mortgage and Real Estate Purchase and Sale Agreement.  In order to accomplish this transfer and assumption, Indiana University will be required to execute assignments of the existing Indiana Plan documents and consents to the assumption by the national headquarters organization, and such other documents as may be required to accomplish the transfer of ownership and obligations on the existing note, mortgage and Real Estate Purchase and Sale Agreement.

Approval is requested to extend the Indiana Plan to Alpha Delta Pi International Housing, Inc., a Georgia nonprofit corporation or its wholly owned subsidiary or affiliate with guarantee by Alpha Delta Pi Sorority in the same manner as extended to the Beta Alpha Chapter of Alpha Delta Pi, Inc., and to authorize the Treasurer to execute such documents as may be required to give effect to the transfer of the ownership and obligations under the existing note, mortgage and Real Estate Purchase and Sale Agreement to Alpha Delta Pi International Housing, Inc. as to the following described real estate:

Lot Number Seven (7) in NORTH JORDAN AVENUE EXTENSION SUBDIVISION “1983”, as shown by the Plat thereof recorded in Plat Book No. 7 at pages 159-160, and the Amendment thereto as shown in Plat Book No. 7 at page 187, all in the Office of the Recorder of Monroe County, Indiana.

5.       Real Estate Item

IUB, Sale of Property at Eighth Street and Fess Avenue - Declare Real Estate Surplus

Action Item: Approval of the Board is requested for the sale of real property located within the Bloomington Campus Master Plan at the intersection of East Eighth Street and North Fess Avenue.  The real estate is comprised of three (3) vacant lots and one improved lot and identified as Lots 7, 8, 9 and 10 in University Courts 2nd Addition.

It is further requested that the administration of the University be authorized to take such action as is necessary and convenient to complete the sale pursuant to the procedures established by statute and that the Treasurer be authorized to execute any and all documents to give effect to this declaration and the disposition of the real estate.

It is requested that The Trustees adopt the following resolution to authorize a prospective sale for this purpose.

RESOLUTION OF THE TRUSTEES OF INDIANA UNIVERSITY

WHEREAS, the fee simple title to the real estate described above, which real estate is located at the intersection of East Eighth Street and North Fess Avenue in the City of Bloomington, State of Indiana, is now vested in The Trustees of Indiana University; and

WHEREAS, the title to said real estate was acquired by purchase from previous owners by The Trustees of Indiana University, and

WHEREAS, said real estate is not needed for future purposes of Indiana University, and

WHEREAS, it is the considered opinion of The Trustees of Indiana University that said real estate should be declared surplus to the purposes of Indiana University and disposed of in accordance with applicable statutes and policies,

NOW, THEREFORE BE IT RESOLVED, that it will serve the best interests of Indiana University to dispose, sell and convey the real estate described above at or above the appraised value thereof or otherwise in accordance with the law of the State of Indiana, and the administration and Treasurer of Indiana University are hereby authorized to take all actions necessary to give effect to this resolution.

BE IT FURTHER RESOLVED, that the Governor of the State of Indiana be requested to appoint three disinterested appraisers to determine the value of the real estate pursuant to Indiana Code 20-12-11.

JOINT MEETING OF THE EXTERNAL RELATIONS AND ACADEMIC AFFAIRS COMMITTEES

1.       Report from Trustee Shoulders

2.       Report from Trustee Talbot

FINANCE & AUDIT COMMITTEE

1.       Report from Trustee Reilly

2.       Action Item:  Approval is requested for a resolution to declare the official intent to reimburse expenditures for the University Place Conference Center and Hotel – Food Court renovation

III.      PERSONNEL ACTIONS

INDIANA UNIVERSITY - President McRobbie

Reappointments and Changes in Status

For John S. Applegate, Walter W. Foskett Professor of Law and Executive Associate Dean of Academic Affairs, School of Law, the additional title of Vice President for Planning and Policy, beginning July 1, 2008.

For Stuart Green, Vice Chancellor for Academic Affairs, Indiana University Kokomo, and Associate Professor of Fine Arts, Department of Humanities, School of Arts and Sciences Kokomo, the additional title of Interim Chancellor, Indiana University Kokomo, beginning July 1, 2008.
 
Retirements and Emeritus Titles

For Ruth J. Person, Chancellor of Indiana University Kokomo and Professor of Management, retirement as Chancellor of Kokomo, effective August 31, 2008, with the title Chancellor Emerita.

IUB – Provost and Executive Vice President Karen Hanson

Initial Appointments

For Janette Fishell, Professor of Organ, with tenure, Jacobs School of Music, beginning August 1, 2008.

For Asma Afsaruddin, Professor of Near Eastern Languages and Cultures, with tenure, College of Arts and Sciences, beginning August 1, 2008, while taking a leave of absence without pay for the 2008-2009 academic year.

For Keith C. Barton, Professor of Curriculum and Instruction, with tenure, School of Education, beginning August 1, 2008.

For John D. Graham, Dean of the School of Public and Environmental Affairs and Professor of Public and Environmental Affairs, with tenure, School of Public and Environmental Affairs, beginning July 28, 2008.

For Peggy A. Thoits, Professor of Sociology, with tenure, College of Arts and Sciences, beginning August 1, 2008.

For Stephen Vinson, Associate Professor of Near Eastern Languages and Cultures, with tenure, College of Arts and Sciences, beginning August 1, 2008.

For Todd Wilson, Professor of Organ, with tenure, Jacobs School of Music, beginning August 1, 2008.

Reappointments and Changes in Status

For Yvette M. Alex-Assensoh, Associate Professor of Political Sciences, and Adjunct Associate Professor of African American and African Diaspora Studies, College of Arts and Sciences, the additional title of Dean of Women’s Affairs, beginning July 1, 2008.

For Matthew R. Auer, Professor of Public and Environmental Affairs, School of Public and Environmental Affairs, the additional title of Dean of the Hutton Honors College, beginning July 1, 2008.

For Kevin Dion Brown, Professor of Law, School of Law, and Adjunct Professor of African American and African Diaspora Studies, College of Arts and Sciences, the additional title of Ice Fellow, School of Law, beginning July 1, 2008.

For Sarita Soni, Vice Provost of Research, Professor of Optometry, School of Optometry, and Adjunct Professor of Ophthalmology, Medical Sciences Program, IUPUI, the additional title of Interim Dean of Optometry, School of Optometry, beginning July 1, 2008.

IUPUI – Chancellor Charles R. Bantz

Initial Appointments

Augustine O. Agho, Dean of the School of Health and Rehabilitation Sciences, and Professor, Department of Health Sciences, School of Health and Rehabilitation Sciences, with tenure, effective July 14, 2008.

Teresita M. Bellido, Professor, Department of Anatomy and Cell Biology, with tenure, and Adjunct Professor, Department of Medicine, School of Medicine, beginning July 1, 2008.

Alan F. Breier, Professor, Department of Psychiatry, School of Medicine, with tenure, beginning July 1, 2008.

Lee A. Learman, Clarence E. Ehrlich Professor, with tenure, and Chair, Department of Obstetrics and Gynecology, School of Medicine, effective August 1, 2008.        

Gary W. Lemmon, Professor, Department of Surgery, School of Medicine, with tenure, effective July 1, 2008.

Reappointments and Changes of Status

For Hasan U. Akay, Professor and Chair, Department of Mechanical Engineering, School of Engineering and Technology, and Chancellors’ Professor, add the title Interim Associate Dean for Academic Programs and Research effective July 1, 2008.

For Gregory W. Arling, a change in title from Visiting Associate Professor, Department of Medicine, School of Medicine, to Associate Professor, Department of Medicine, School of Medicine, with tenure, effective July 22, 2008.

For Indra J. Das, a change in title from Visiting Professor, Department of Radiation Oncology, School of Medicine, to Professor of Radiation Oncology, School of Medicine, with tenure, effective July 1, 2008.

For Jeffrey A. Dean, Professor of Orthodontics and Pediatric Dentistry and Executive Associate Dean, School of Dentistry, the additional title of Ralph E. McDonald Professor in Pediatric Dentistry, effective July 1, 2008.

For Rose S. Fife, Associate Dean for Research, School of Medicine, Barbara F. Kampen Professor of Women’s Health and Professor, Department of Medicine, and Professor, Department of Biochemistry and Molecular Biology, School of Medicine,  add the title of Adjunct Professor, Department of Pediatrics, School of Medicine, beginning July 1, 2008.

For Signe Kastberg, Associate Professor, School of Education, the additional title of Associate Dean for Academic Affairs, School of Education, effective August 1, 2008.

For James M. Murphy, Professor, Department of Psychology, School of Science, the additional title of Associate Dean of Research and Graduate Education, School of Science, effective July 1, 2008.

For Patricia M. Rogan, Professor, School of Education, the additional title of Executive Associate Dean, School of Education, effective July 1, 2008.

For Frederick B. Stehman, Professor, Department of Obstetrics and Gynecology, School of Medicine, drop the title of Chair and Clarence E. Ehrlich Professor, Department of Obstetrics and Gynecology, School of Medicine, and add the title of Clarence E. Ehrlich Professor Emeritus, Department of Obstetrics and Gynecology, School of Medicine, beginning August 1, 2008.

Robert W. White, Professor, Department of Sociology, and Adjunct Professor of Philanthropic Studies, School of Liberal Arts and, drop the title of Dean, School of Liberal Arts, effective June 30, 2008.

Retirements and Emeritus Titles

For Barbara L. Cambridge, Associate Dean, Academic Affairs, and Professor, Department of English, School of Liberal Arts, early retirement under the 18/20 retirement plan, effective July 1, 2008.

For Sharon J. Hamilton, Associate Vice Chancellor for Academic Affairs, Associate Dean of the Faculties, Distinguished Professor, Department of English, School of Liberal Arts, and Adjunct Professor, University College, early retirement under the 18/20 retirement plan, effective August 1, 2008, with the title Professor Emeritus of English.

IUE - Chancellor Nasser Paydar

Reappointments and Changes of Status

For Daniel Dooley, Business Manager and Interim Vice Chancellor for Administration and Finance, change in title to Vice Chancellor for Administration and Finance, effective July 1, 2008.

IUK – Chancellor Ruth J. Person

Initial Appointments

For Steven Sarratore, Interim Vice Chancellor for Academic Affairs from August 19, 2008 through June 30, 2009

For Patricia Swails, Interim Dean of Education, the Division of Education, for the academic year 2008-2009

For John Wellington, Interim Dean of Business, School of Business, for the academic year 2008-2009

Reappointments and Changes of Status

For Diane Bever, a change in title from Librarian/Head of Public Service to Interim Dean of the Library effective July 1, 2008 to June 30, 2009

For Robert Dibie, a change in title from Assistant Dean of SPEA to Dean of SPEA, effective August 1 2008

For Linda Wallace, a change from Director of International Programs to Dean of Nursing, effective July 1, 2008

For Gregory Steel, a change from Lecturer in Fine Arts to Assistant Professor of Fine Arts, Department of Humanities, effective August 1, 2008

For Minda Douglas, a change from Lecturer in Fine Arts to Assistant Professor of Fine Arts, Department of Humanities, effective August 1, 2008

For Christian Chauret, a change from Associate Professor of Biology to Chair of Natural, Information and Mathematical Sciences, effective August 1, 2008

Kirsten Leonard, a change from Assistant Librarian to Assistant Director of Institutional Research and Assistant Librarian, effective August 1, 2008

Kathy Oldaker, a change from  Visiting Lecturer to Clinical Assistant Professor in Nursing, School of Nursing, effective August 1, 2008

Retirements and Emeritus Titles

For Colin Black, Associate Professor of Theater and Communication Arts, retirement  effective June 20, 2008, with the title Associate Professor Emeritus of Theater and Communication Arts

IPFW - Chancellor Michael Wartell

Initial Appointments

Otto Chang as Dean, Richard T. Doermer School of Business and Management Sciences, and Paul E. Shaffer Professor of Accounting, Richard T. Doermer School of Business and Management Sciences, with tenure, beginning August 1, 2008.

Haig David-West as Chair of Visual Communication and Design, College of Visual and Performing Arts, and Professor of Visual Communication and Design, College of Visual and Performing Arts, with tenure, beginning July 1, 2008.

William J. McKinney as Vice Chancellor for Academic Affairs, and Professor of Philosophy, College of Arts and Sciences, with tenure, beginning July 7, 2008.

Charles O’Connor as Dean, College of Visual and Performing Arts, and Professor of Theatre, College of Visual and Performing Arts, with tenure, beginning July 1, 2008.

Reappointments and Changes in Status

Cheryl Truesdell, Librarian, a change in title from Associate Director, Library to Dean, Library, beginning August 1, 2008.

IUN - Chancellor Bruce Bergland

Initial Appointments

Darlene Lynch, Director of the Division of Social Work, and Professor of Social Work with tenure, effective August 1, 2008

Barbara Peat, Associate Professor of Public and Environmental Affairs with tenure, effective August 1, 2008 in the Division of Public and Environmental Affairs

Dennis Wichelns, Director of the Division of Public and Environmental Affairs and Political Science, and Professor of Public and Environmental Affairs with tenure, effective July 1, 2008.

IUSB - Chancellor Una Mae Reck

No Items

IUS – Chancellor Sandra Patterson-Randles

No Items

IV.     CONFLICT OF INTEREST STATEMENTS

V.       AWARD OF DEGREES

Action Item: Approval is requested for the award of degrees as of June 30, 2008 and July 31, 2008.

VI.      OLD BUSINESS

 VIII.   NEXT MEETING

September 18-19, 2008
IU Bloomington

IX.       ADJOURNMENT