BOARD OF TRUSTEES DECEMBER MEETING

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FINANCE AND AUDIT COMMITTEE - PART I

Thursday, December3, 2009
7:30 a.m. 10:15 a.m.
Room 216
University Place Hotel and Conference Center
Indiana University-Purdue University Indianapolis

FINANCE AND AUDIT COMMITTEE - PART II

Thursday, December3, 2009
10:30 a.m. - 12:30 p.m.
Room 132
University Place Hotel and Conference Center
Indiana University-Purdue University Indianapolis

LUNCH / EXECUTIVE SESSION*

Thursday, December3, 2009
12:45 p.m. - 1:45 p.m.
Purdue Room
University Place Hotel and Conference Center
Indiana University-Purdue University Indianapolis

ACADEMIC AFFAIRS AND UNIVERSITY POLICIES COMMITTEE

Thursday, December3, 2009
2:00 p.m. - 5:30 p.m.
Room 132
University Place Hotel and Conference Center
Indiana University-Purdue University Indianapolis

DINNER / EXECUTIVE SESSION*

Thursday, December3, 2009
6:30 p.m.
Indiana Room
University Place Hotel and Conference Center
Indiana University-Purdue University Indianapolis

FACILITIES COMMITTEE**

Friday, December 4, 2009
8:00 a.m. - 10:00 a.m.
Room 132
University Place Hotel and Conference Center
Indiana University-Purdue University Indianapolis

**Executive Session:   9:30 a.m. - 10:00 a.m..  -- Items authorized by Open Law- Sec. 5-14-1.5-6.1(b)(2)(B); 5-14-1.5-6.1(b)(D)

BUSINESS MEETING

Friday, December 4, 2009
10:15 a.m. - 12:00 p.m.
Room 132
University Place Hotel and Conference Center
Indiana University-Purdue University Indianapolis

I.         GENERAL BUSINESS

Trustee Business

1.       Action Item: Approval is requested for the minutes of the meeting of October 2, 2009, which include the Administrative Action Reports of September 5, 2009, and October 5, 2009.

2.       Action Item:  Approval is requested for the appointments of Don Smith, Peter O'Rourke, Jackie Thomas-Miller, Bob Hayes, Greg Goodnight, Mike Fincher, Lisa Taylor-Weaver, Wayne Seybold and James Walker to the Indiana University Kokomo Board of Advisors for 2½-year terms, beginning January 1, 2010 and concluding June 30, 2012. Approval is also requested for the reappointments of James Alender, Don Beaton, Bryan Bitner, Walter Brown, Vicki Byrd, Jill Dunn, Jim Holston, Julie Lauck, Randy Martin, Gene McGarvey, Tom McKinney, Pat McNarny, Mike Miles, Dwight Singer, Merton Stanley, Sue Talbot, Gary Tyler for 2½-year terms, beginning January 1, 2010 and concluding June 30, 2012.

3.       Action Item:  Approval is requested for the reappointments of George Rapp and Richard Waterfield to the Riley Children’s Foundation Board of Governors for three-year terms beginning December 10, 2009, and concluding November 21, 2012.

4.       Action Item:  Approval is requested for a special resolution

President’s Report

1.       Remarks from Michael A. McRobbie

Faculty Report

1.       Remarks from Simon Atkinson, Co-Secretary, University Faculty Council

Student Report

1.       Remarks from Jodi Atkinson, president, Graduate Student Assn., Indiana University-Purdue University Indianapolis

II.       REPORTS FROM COMMITTEES

FINANCE AND AUDIT COMMITTEE

1.       Report from Thomas E. Reilly, chair

ACADEMIC AFFAIRS AND UNIVERSITY POLICIES COMMITTEE

1.       Report from Sue H. Talbot, chair

2.       Action Item: Approval is requested for the following degrees:

IUPUI – Ph.D. in Applied Earth Sciences

IUPUI – M.A. in Sports Journalism

IUPUI – M.A. in Art Therapy

IUPUI – B.A. in Philanthropic Studies

IUPUI – B.S. in Health Sciences

FACILITIES COMMITTEE

1.       Report from Stephen L. Ferguson, chair

2.       Site Approval

IUB – Jacobs School of Music North Studio Building

3.       Design Approvals

IUB – 1319 East 10th Street Renovation and Addition

Action Item:  Approval of the Board is requested for the renovation of and addition to 1319 East 10th Street for the use of the business communications program of the Kelley School of Business.  Special care will be taken to preserve the existing trees and preserve the park-like views from the Wells House.  Proposed work will include interior and exterior restoration of the existing house and the construction of a 2,925 GSF two-story and basement addition to its rear.  The interior of the addition will contain twelve two-person offices and two handicapped accessible toilets.  Restoration includes repointing the existing limestone façade, installing new roof and storm windows, and repainting the interior and exterior.  New mechanical, electrical, and data systems will be installed.  The exterior of the proposed addition will be limestone and clapboard siding. 

IUSB – Education and Arts Building Renovation

Action Item:  Approval of the Board is requested for the renovation of the Education and Arts Building (formerly known as the Associates Building) to accommodate several academic departments, various student areas, a wide array of shared facilities, and an art gallery.  A small addition to the current building will serve as a public entrance and lobby from the Pedestrian Mall and the building’s lecture hall.  Classrooms of various sizes will be included, which replace and add to the total number of classroom seats currently in the to-be-razed Greenlawn Hall.  New interior finishes will be installed throughout the facility, and the project will provide a new exterior skin for the building.
 
4.         Project Approvals

IUB – Briscoe Quad Renovation

Action Item:  Approval of the Board is requested for the complete renovation of Briscoe Quad including the design and construction of a satellite chilled water facility to provide air conditioning to the renovated facility.  Student rooms will be reconfigured to 1-, 2-, and 4-sleeping room arrangements with separate bathroom facilities in each unit.  Towers will receive all new mechanical, electrical, and telecommunications infrastructure.  Briscoe will become fully sprinkled for fire protection, a new security system will be installed, the buildings will receive new windows, and the exterior will be cleaned and tuck pointed.  The total cost of this project, including the chilled water facility, is estimated at $46,000,000 with funding from Residential Program Services Reserves.  Appropriate state approvals will be requested.

IUB – Tulip Tree Apartments Renovation

Action Item:  Approval of the Board is requested for the complete renovation of Tulip Tree Apartments.  Work includes the upgrading of all building safety and security systems, all mechanical, electrical and building lighting systems, and plumbing/waste systems.  Interior space will be painted, carpeted, and tiled, and the bathrooms and kitchens will be renovated totally including the finishes, fixtures, and cabinets.  Metal windows and walls will be upgraded to meet new thermal standards.  Limestone façade will be repaired, replaced, cleaned, and tuck pointed and/or caulked.  The total cost of this project is estimated to be $32,500,000 and will be funded through Residential Program Services Reserves.  Appropriate state approvals will be requested.

IUPUI – Herron Ceramics and Sculpture Building Addition

Action Item:  Approval of the Board is requested for the construction of an additional 15,000 square foot of space in the Herron Ceramics and Sculpture Building.  Work includes enlarging the metal courtyard space for Sculpture and the kiln courtyard along with the refuse area for Ceramics.  The south side of the sculpture courtyard will incorporate a graduate foundry space and the south side of the ceramic kiln courtyard (first floor) will consist of graduate studio space for 20 students.  Both will have a common area equipped with deep laundry tub sinks, floor drains, storage, and emergency eye washes.  The second floor on the south side of the ceramic kiln courtyard will consist of a minimum of five offices for faculty, studio space for figure drawing, and a large multi-purpose room for exhibition and critique space.  The total cost of this project is estimated to be $3,200,000 and will be funded through gifts.  Appropriate state approvals will be requested.

5.       Consent Items for Approval

IUB – Grant four (4) permanent rights-of-way to the city of Bloomington, Indiana, for construction and maintenance of improvements to the Atwater/Henderson intersection

Action Item:  Approval of the Board is requested to grant four (4) permanent rights-of-way totaling 0.287 acres to the City of Bloomington, Indiana, on property owned by The Trustees of Indiana University to facilitate construction and maintenance of improvements to the Atwater/Henderson intersection. Legal description of the rights-of-way is on file with the Secretary to The Trustees of Indiana University.

IUSB –Grant utility easement located on real estate owned by The Trustees of Indiana University located at 125 S. Franklin Street, Elkhart, Indiana and commonly known as the Elkhart Center

Action Item:  Approval of the Board is requested to grant a utility easement to Indiana Michigan Power Company to construct, operate and maintain an underground service line to provide electrical service to the Lerner Theater located on real estate adjacent to The Trustees of Indiana University property.  The requested easement is 15-foot wide on the south, 145 feet of the west property line.  Legal description of the easement is on file with the Secretary to The Trustees of Indiana University.

IUSB –Grant an easement to the city of Elkhart on real estate owned by The Trustees of Indiana University at 125 S. Franklin Street, Elkhart, Indiana

Action Item:  Approval is requested to grant an 11’ x 11’ easement to the City of Elkhart through its Board of Public Works to install, construct and maintain a concrete curbed planter and support columns for the exterior balcony attached to the adjoining building known as the Lerner Theater.  Legal description of the easement is on file with the Secretary to The Trustees of Indiana University.

IUE –Grant utility easement to Richmond Power and Light for construction and maintenance of pole mounted lighting on IU real estate bordering Chester Boulevard

Action Item:  Approval is requested to grant an easement to Richmond Power and Light on property owned by The Trustees of Indiana University to facilitate construction and maintenance of two (2) pole-mounted lighting units on campus real estate bordering Chester Boulevard in Richmond, Indiana.  Legal description of the easement is on file with the Secretary to The Trustees of Indiana University.

REPORT OF THE STUDENT TRUSTEE                                                

1.       Remarks from Trustee Stemler

III.      PERSONNEL ACTIONS

INDIANA UNIVERSITY – PRESIDENT MICHAEL A. McROBBIE

No items

IUB-PROVOST KAREN HANSON

Initial Appointments

For Brenda Johnson, Librarian, with tenure, and Ruth Lilly Dean, University Libraries, beginning March 1, 2010.

Reappointments and Changes in Status

For Christopher B. Craft, Professor of Public and Environmental Affairs, the additional title of Duey-Murphy Professor of Rural Land Policy, School of Public and Environmental Affairs, for the period September 1, 2009 to August 31, 2014.

For Hildegard Elisabeth Keller Burkard, a change in title from Professor of Germanic Studies to Professor of Germanic Studies, with tenure, College of Arts and Sciences, beginning March 12, 2009.

IUPUI–CHANCELLOR CHARLES R. BANTZ

Initial Appointments

Fletcher A. White, Vergil K. Stoelting Professor, Department of Anesthesia, with tenure, and Professor, Department of Pharmacology and Toxicology, School of Medicine, beginning October 1, 2009. 

Reappointments and Changes of Status

For Terry L. Baumer, Associate Professor and Program Director, Criminal Justice Programs, School of Public and Environmental Affairs, the additional title of  Executive Associate Dean, School of Public and Environmental Affairs,  for the period November 1, 2009 to December 31, 2012.

For John M. Chirgwin, a change in title from Visiting Professor, Department of Medicine, School of Medicine, to Professor, Department of Medicine, School of Medicine, with tenure, beginning October 1, 2009. 

For Theresa A. Guise, a change in title from Visiting Professor, Department of Medicine, School of Medicine, to Professor, Department of Medicine, School of Medicine, with tenure, with the additional title of Jerry W. and Peggy S. Throgmartin Professor of Oncology, beginning October 1, 2009.

For Flora Hammond, a change in title from Visiting Professor, Department of Physical Medicine and Rehabilitation, School of Medicine, to Chair and Covalt Professor, Department of Physical Medicine and Rehabilitation, School of Medicine, with tenure, beginning November 30, 2009.

For Barbara M. Hayes, a change in title from Acting Director,  to Associate Dean, Strategic Planning and Research Initiatives, School of Informatics,  for the period July 1, 2009 to June 30, 2012.

For Katherine S. Kula, Professor of  and Chair, Department of Orthodontics and Oral Facial Genetics, School of Dentistry, the additional title of Jarabak Professorship in Orthodontics, School of Dentistry,  effective December 1, 2009.

For G. Marie Swanson, Professor and Chair, Department of Public Health, School of Medicine, the additional title of Associate Vice Chancellor for Public Health, IUPUI, for the period November 2, 2009 to June 30, 2011.

For Eric R. Wright, Professor, School of Public and Environmental Affairs, Adjunct Professor of Public Health, School of Medicine, Adjunct Professor, School of Nursing, and Adjunct Professor, Department of Sociology, School of Liberal Arts, drop the title of Executive Dean, School of Public and Environmental Affairs, effective October 31, 2009.

Retirements and Emeritus Titles

For Suteera T. Hovijitra, Associate Professor of Prosthodontics, Department of Restorative Dentistry, School of Dentistry, early retirement under the 18/20 retirement plan effective September 1, 2009 with the title of Associate Professor Emeritus.

For Linn LaClave, Associate Professor of Clinical Psychology in Clinical Psychiatry, School of Medicine, early retirement under the 18/20 retirement plan effective October 1, 2009, with the title of Associate Professor Emeritus.

For Ram S. Ravindran, Associate Professor, Department of Anesthesia, School of Medicine, early retirement under the 18/20 retirement plan effective October 1, 2009, with the title of Associate Professor Emeritus.

For Oscar J. Viegas, Associate Professor, Department of Anesthesia, School of Medicine, early retirement under the 18/20 retirement plan effective October 1, 2009, with the title of Associate Professor Emeritus.

IUE – CHANCELLOR NASSER PAYDAR

No items

IUK–INTERIM CHANCELLOR STUART GREEN

Reappointments and Changes of Status

For Jason Van Alstine, Assistant Professor in Business, School of Business, reappointment for the 2010-2011 academic year

For Prajya Vidyarthi, Assistant Professor in Business, School of Business, reappointment for the 2010-2011 academic year

For Joe Keener, Assistant Professor in Humanities, Department of Humanities, School of Arts & Sciences, reappointment for the 2010-2011 academic year

For Gregory Steel, Assistant Professor in Fine Arts, Department of Humanities, School of Arts & Sciences, reappointment for the 2010-2011 academic year

For Minda Douglas, Assistant Professor in Fine Arts, Department of Humanities, School of Arts & Sciences, reappointment for the 2010-2011 academic year

For Patrick Motl, Assistant Professor in Physics, Department of Natural, Information & Mathematical Sciences, School of Arts & Sciences, reappointment for the 2010-2011 academic year

For Sarah Heath, Assistant Professor in History, Department of Social & Behavioral Sciences, School of Arts & Sciences, reappointment for the 2010-2011 academic year

For Yusuf Nur, Assistant Professor in Management, School of Business, reappointment for
the 2010-2011 academic year

For Melissa Grabner-Hagen, Assistant Professor in Education, School of Education, reappointment for the 2010-2011 academic year

For Christina Downey, Assistant Professor in Psychology, Department of Social & Behavioral Sciences, School of Arts & Sciences, reappointment for the 2010-2011 academic year

For Kareem Shabana, Assistant Professor in Business, School of Business, reappointment for the 2010-2011 academic year

IUN–CHANCELLOR BRUCE BERGLAND

No items

IPFW–CHANCELLOR MICHAEL WARTELL

No items

IUSB–CHANCELLOR UNA MAE RECK

No items

IUS–CHANCELLOR SANDRA PATTERSON-RANDLES    

No items

IV.       APPROVAL OF CONFLICT-OF-INTEREST STATEMENTS

1.       Action Item:  Approval is requested for conflict-of-interest statements.

V.        AWARD OF DEGREES

1.       Action Item:  Approval is requested for the award of degrees as of October 30, 2009 and November 30, 2009.

2.       Action Item: Approval is requested for the award of honorary degrees at future ceremonies.

VI.       OLD BUSINESS

VII.     NEW BUSINESS

VIII.   NEXT MEETING

February 18-19, 2010
Indiana University Kokomo
Kokomo, Indiana

IX.       ADJOURNMENT