FACILITIES COMMITTEE - PART I

Thursday, May 1, 2008
12:30 p.m. - 1:30 p.m.
Frangipani Room
Indiana Memorial Union
IU Bloomington

FACILITIES COMMITTEE - PART II

Thursday, May 1, 2008
1:45 p.m. - 4:15 p.m.
Frangipani Room
Indiana Memorial Union
IU Bloomington

**Executive Session3:45 p.m. – 4:15 p.m. – Items authorized by Open Door Law- Sec. 5-14-1.5-6.1(b)(2)(B); 5-14-1.5-6. (b)(D

FINANCE AND AUDIT COMMITTEE

Thursday, May 1, 2008
1:45 p.m. - 3:45 p.m.
Oak Room
Indiana Memorial Union
IU Bloomington

EXECUTIVE SESSION / BREAKFAST*

Friday, May 2, 2008
7:30 a.m. - 9:00 a.m.
State Room East
Indiana Memorial Union
IU Bloomington

*        Executive Session - Items authorized by Open Door Law‑Sec. 5-14-1.5-6.1(b)(5); 5-14-1.5-6.1(b)(6)(B); 5-14-1.5-6.1(b)(9)

ACADEMIC AFFAIRS AND UNIVERSITY POLICIES COMMITTEE

Friday, May 2 , 2008
9:15 a.m. - 10:15 a.m.
Oak Room
Indiana Memorial Union
IU Bloomington

EXTERNAL RELATIONS COMMITTEE

Friday, May 2 , 2008
9:15 a.m. - 10:15 a.m.
Frangipani Room
Indiana Memorial Union
IU Bloomington

BUSINESS MEETING

Friday, May 2, 2008
10:30 a.m.
Frangipani Room
Indiana Memorial Union
IU Bloomington

I.         GENERAL BUSINESS

A.        Trustee Business

1.             Action Item: Approval is requested for the minutes of January 31, 2008 and March 17, 2008 which include the Administrative Action Reports of February 5, 2008, March 5, 2008 and April 5, 2008.  

B.        President’s Report

1.       Remarks from Michael A. McRobbie

C.        Faculty Report

1.       Remarks from Lisa Pratt, co-secretary, University Faculty Council

D.        Student Report

1.       Remarks from William T. (W.T.) Wright, president, Indiana University Student Association

II.       REPORTS FROM COMMITTEES

A.        Facilities Committee

1.       Report from Trustee Cast

2.       Project Approvals and Site Selections

IUB – International Studies Building

Action item: Approval of the Board is requested to proceed with the construction of the International Studies Building on the Bloomington Campus.  This project will consolidate many of the various international centers, institutes and study programs that are currently scattered around campus.  The building will accommodate office, teaching and support areas in approximately 156,700 gross square feet of space.  Estimated to cost $47,000,000, funding will be provided by $10,500,000 to be re-appropriated by the Indiana General Assembly and $36,500,000 through gifts and other University Funds. Appropriate State approvals will be requested.  The selection of an architect for this project will be presented to the Board.

IUB – Jacobs School of Music Studio Building

Action item: Approval of the Board is requested to proceed with the construction of the new Music Studio Building for the Jacobs School of Music.  This facility will replace the current Music Addition (Round) Building on the Bloomington Campus.  The building will accommodate approximately 135 teaching studios as well as music practice rooms, classrooms, offices, rehearsal rooms and graduate student spaces in approximately 146,600 gross square feet.  Estimated to cost $44,000,000 the project will be funded by a gift from the Lilly Endowment.  Appropriate State approvals will be requested. The selection of an architect for this project will be presented to the Board.

IUB – University Theatre Renovation

Action item: Approval of the Board is requested to proceed with the renovation of the University Theatre located in the eastern end of the Auditorium Building on the Bloomington Campus.  The project will remodel Theatre and Drama spaces and restore the former theatre area for a University Cinema.  The theatre is an architectural and design jewel redolent of 1930’s modernism, containing four Thomas Hart Benton murals.  The murals will be restored as part of this project.  Estimated to cost up to $15,000,000 this project will be funded by Gifts and other University Funds.  Appropriate State approvals will be requested.

IUB – Ashton Housing

Action item: Approval of the Board is requested to proceed with the construction of the Ashton Housing Complex on the Bloomington Campus.  The project will provide 837 new one, two and four bedroom-housing units and 20,000 assignable square feet of classroom and program space on the Bloomington Campus.  There will be a total of seven four-story buildings.  Estimated to cost $79,446,500 the project will be funded by revenue bonds supported by Residential Programs and Services Funds.  Appropriate State Approvals will be requested.

IUB – Auxiliary Library Facility Phase II

Action Item: Approval of the Board is requested to proceed with the construction of Phase II of the Auxiliary Library Facility (ALF) on the Bloomington Campus.  The Phase II addition is needed in order to allow the University to continue on-going efforts aimed at addressing the lack of adequate library collection space on the Bloomington campus. The collection storage space created by the Phase II addition will also allow the Libraries and University to reprogram some of the physical space that was formerly devoted to housing over-capacity collections.  The addition of approximately 22,500 gross square feet will be located immediately south of the existing building.   Several 4-hour separation maximum fire loss walls (MFLs) will be constructed to separate modules from each other.  Estimated to cost $9,500,000, the project will be funded by long term debt supported by general operating revenue, other available funds and Capital Projects/Land Acquisition Reserve funds.  Appropriate State Approvals will be requested.

IUB – Campus Office and Classroom Building

Action Item: Approval of the Board is requested to proceed with the design-build process and design for the construction of the new Campus Office and Classroom Building #2 on the Bloomington Campus. The building will provide classroom and support space for various academic programs. The project is estimated to cost $7,000,000 and will be funded by Capital Projects/Land Acquisition Reserves.  Appropriate State approvals will be requested.

IUB – Classroom Office Building #2 - Resolution

Action item: Approval is requested for the following resolution:

The Trustees of Indiana University Resolution
Authorizing the Use of the Design-Build Method of Contracting

Whereas, The Trustees of Indiana University (hereinafter referred to as the “Trustees”) desire to construct a public project pursuant to the provisions of Indiana Code 5-30 “Design-Build Public Works Projects”, and

Whereas, the public works project (“Project”) is described as follows:

Building and related work, including but not limited to landscaping, to be constructed at a site to be determined, on the Bloomington campus. The building will house the new Classroom Office Building #2, associated administrative, and support spaces. Whereas, Indiana Code 5-30-4-1 provides for the appointment of a technical review committee by the Trustees;

Now, therefore, be it resolved in a public meeting, pursuant to public notice:

1. That pursuant to the terms of Article 30 of Title 5 of the Indiana Code (IC 5-30 et seq.) the Trustees authorize the use of the design-build contracting method for the Project; and,
2. That pursuant to the terms of Indiana Code 5-30-4-1, the following individuals are hereby appointed to the Indiana University Design-Build Technical Review Committee for the Project:
   
• Robert Meadows, Assistant Vice President and University Architect
• Jeffrey Kaden, University Engineer
• Bob Richardson, Sr. Associate University Architect
• Paul Sullivan, Deputy Vice President for Administration
3. That the definition of Project, above, is incorporated herein.

Site Approval

IUB – Incubator Building

Action item: Approval of the Board is requested for the building site of the new Incubator Building to be located on the Bloomington Campus.

3.       Consent Items for Approval

IUPUI – Tunnel Repairs

Action item: Approval of the Board is requested to proceed with repairs to four sections of The IUPUI utility tunnel serving the Union Building, Physical Plant and Rotary Building on the Indianapolis campus.  Structural deterioration has occurred due to the age of the system, water infiltration, and the interior environment. The work involves the removal of the tunnel top and a portion of the tunnel walls at four locations.  Temporary supports for existing utilities will be required, including asbestos abatement of piping insulation.  The tunnel walls and top will be replaced with a reinforced concrete structure and waterproofed to eliminate water infiltration.  Estimated to cost $1,424,376, the project will be funded by Repair and Rehabilitation funds.  Appropriate State Approvals will be requested.

IUPUI – University Center – Food Court

Action item: Approval of the Board is requested to proceed with the renovation of 14,000 assignable square feet of space in the Hotel Conference Center to accommodate an updated food court area.  The renovated space will provide restaurant areas, a multi-purpose room and support and storage areas.  Estimated to cost $2,598,000, the project will be funded by revenue bonds or notes supported by University Place Conference Center and Hotel operating funds.  Appropriate State Approvals will be requested.

Declare Real Estate Surplus – Howard County  

Action Item: Approval is requested for the sale of certain parcels of real property located in Howard County that no longer serve the needs of Indiana University.  The real estate parcels were received by The Trustees of Indiana University as a testamentary gift from the estate of Laura M. Uphaus in 1986 for the use and benefit of James Whitcomb Riley Hospital for Children.  A minimum sales price will be established by three appraisers to be appointed by the Governor.  The real estate parcels are more particularly described as follows:

           Tract I:  The following described real estate situated in Union Township, Howard County, Indiana, to-wit:

          The Fractional Northwest Quarter of Section 2, Township 23 North, Range 5 East, containing 141.29 acres, more or less.

          Also: Sixty (60) acres off the West end of Lot Number Three (3) in the Northeast Quarter of Section 2, Township 23 North,
          Range 5 East

          Containing 201.29 acres, more or less in Tract I.
         
          Tract II:       

        The Southwest Quarter of the Southeast Quarter of Section 31, Township 24 North, Range 6 East in Jackson Township,  Howard County, Indiana, containing         40 acres more or less.

        It is further requested that the administration of the University be authorized to take such action as is necessary and convenient  to complete the sale         pursuant to the procedures established by statute and that the Treasurer be authorized to execute any and all documents to give effect to this declaration and         the disposition of the real estate.

         It is requested that The Trustees adopt the following resolution to authorize a prospective sale for this purpose.

RESOLUTION OF THE TRUSTEES OF INDIANA UNIVERSITY

         WHEREAS, the fee simple title to the real estate described above, which real estate is located in the County of Howard, State of Indiana, is now vested in The         Trustees of Indiana University; and

         WHEREAS, the title to said real estate was acquired by purchase or gift from previous owners by The Trustees of Indiana University for the use and benefit of         James Whitcomb Riley Hospital for Children, and

         WHEREAS, said real estate is not needed for future purposes of Indiana University, and

         WHEREAS, it is the considered opinion of The Trustees of Indiana University that said real estate should be declared surplus to the purposes of Indiana         University and disposed of in accordance with applicable statutes and policies,

         NOW, THEREFORE BE IT RESOLVED, that it will serve the best interests of Indiana University to dispose, sell and convey the real estate described above at         or above the appraised value thereof or otherwise in accordance with the law of the State of Indiana, and the administration and Treasurer of Indiana University         are hereby authorized to take all actions necessary to give effect to this resolution.

         BE IT FURTHER RESOLVED, that the Governor of the State of Indiana be requested to appoint three disinterested appraisers to determine the value of the         real estate pursuant to Indiana Code 20-12-11.

Action Item: Approval is requested for the sale of real property located in Greene County that no longer serves the needs of Indiana University.  The real estate was received by The Trustees of Indiana University partly as a testamentary gift from the estate of California Schell in 1934 for the use and benefit of Riley Hospital and as a gift from Riley Memorial Association in 1978.  A minimum sales price will be established by three appraisers to be appointed by the Governor.  The real estate is more particularly described as follows:

A part of the Northeast quarter and the Northwest quarter of the Southeast quarter in Section 36, Township 7 North, Range 6 West, Greene County, Indiana described as follows:  Beginning at the Southeast corner of the Northeast quarter of Section 36, thence North 89 degrees 51 minutes 36 seconds West along the South line of the said Northeast quarter for 1316.71 feet to the Northeast corner of the Northwest quarter of the Southeast quarter of said Section 36; thence South 00 degrees, 08 minutes 37 seconds West on the East line of the Northwest quarter of the Southeast Quarter for 1323.21 feet; thence North 89 degrees 51 minutes 26 seconds West along the South line of the said quarter quarter for 1319.43 feet and to the West line of the said quarter quarter; thence North 00 degrees 16 Minutes 59 seconds East along the west line of the Northwest quarter of the Southeast quarter and the West line of the Northeast quarter of Section 36 for 2315.56 feet; thence South 89 degrees 51 minutes 45 seconds East for 2327.58 feet and to the East line of the Northeast quarter of said Section 36; thence South 00 degrees 00 minutes 14 seconds West along the East line of the Northeast quarter of Section 36 for 992.47 feet and to the point of beginning.  Containing in all 99.96 acres more or less.
         
Subject to the State highway right-of-way along the entire East Line of the part in the Northeast quarter of Section 36.

It is further requested that the administration of the University be authorized to take such action as is necessary and convenient to complete the sale pursuant to the procedures established by statute and that the Treasurer be authorized to execute any and all documents to give effect to this declaration and the disposition of the real estate.

It is requested that The Trustees adopt the following resolution to authorize a prospective sale for this purpose.

RESOLUTION OF THE TRUSTEES OF INDIANA UNIVERSITY

         WHEREAS, the fee simple title to the real estate described above, which real estate is located in the County of Greene, State of Indiana, is now vested in The Trustees of Indiana University; and

         WHEREAS, the title to said real estate was acquired by gift from previous owners by The Trustees of Indiana University for the use and benefit of Riley Hospital, and

         WHEREAS, said real estate is not needed for future purposes of Indiana University, and

         WHEREAS, it is the considered opinion of The Trustees of Indiana University that said real estate should be declared surplus to the purposes of Indiana         University and disposed of in accordance with applicable statutes and policies,

         NOW, THEREFORE BE IT RESOLVED, that it will serve the best interests of Indiana University to dispose, sell and convey the real estate described above at         or above the appraised value thereof or otherwise in accordance with the law of the State of Indiana, and the administration and Treasurer of Indiana University         are hereby authorized to take all actions necessary to give effect to this resolution.

         BE IT FURTHER RESOLVED, that the Governor of the State of Indiana be requested to appoint three disinterested appraisers to determine the value of the         real estate pursuant to Indiana Code 20-12-11.

IUPUI - Approval of Sanitary Sewer Easement

Action Item:  Approval is requested for the grant of perpetual and exclusive sanitary sewer easement to the Consolidated City of Indianapolis, Marion County, Indiana, by and through its Department of Public Works. The Trustees of Indiana University owns an undivided one-fourth interest in approximately 26.52 acres of unimproved real estate near the intersection of Highways 37 and I-465 in southern Marion County, Indiana.  The proposed easement will run the entire length of the east property line. 

          Legal description for the requested easement is as follows:

A part of the Southeast Quarter of Section 34,Township 15 North, Range 3 East, Marion County, Indiana, and being that part of the grantors’ land lying within the easement lines described as follows:  Commencing at the southeast corner of said quarter section designated as point “223” on said easement parcel plat; thence South 88 degrees 44 minutes 07 seconds West 60.01 feet along the south line of said quarter section to the west right-of-way line of the Indiana Rail Road Company; thence North 00 degrees 08 minutes 58 seconds West 2139.72 feet along the right-of-way line of said railroad to the northern boundary of Interstate 465 and the point of beginning of this description:  thence South 72 degrees 17 minutes 41 seconds West 98.14 feet along the boundary of said Interstate 465 to point “4240” as designated on said easement parcel plat; thence North 05 degrees 02 minutes 52 seconds East 300.42 feet to point “4242” as designated on said easement parcel plat; thence Northerly 62.95 feet along an arc to the left and having a radius of 779.25 feet and subtended by a long chord having a bearing of North 02 degrees 44 minutes 02 seconds East and a length of 62.92 feet to point “4243” as designated on said easement parcel plat; thence North 00 degrees 23 minutes 40 seconds East 202.00 feet to the north line of grantors’ land designated as point “4244” on said easement parcel plat; thence North 88 degrees 41 minutes 42 seconds East 61.29 feet along said north line to the west right-of-way line of said railroad; thence South 00 degrees 08 minutes 57 seconds East 535.66 feet along said west right-of-way line to the point of beginning and containing 0.900 acres, more or less.

IUSB - Approval to grant right of way to the City of Mishawaka and the City of South Bend for intersection reconstruction.

Action Item:  Approval is requested to grant a right of way to the City of Mishawaka, Indiana and the City of South Bend, Indiana for expansion of North Ironwood Drive and intersection improvements on land owned by The Trustees of Indiana University in St. Joseph County, Indiana.  The right of way will accommodate increased vehicular traffic due to the new student housing at Indiana University South Bend.  A schematic plan of the intersection is on file with the office of the Secretary.

4.       Naming Issues

B.       Finance & Audit Committee

1.       Report from Trustee Reilly

2.       Action Item:  Approval is requested for the Indiana University Bloomington 2008-09 Room-and-Board Rates.   

3.       Action Item:  Approval is requested for the Resolution Declaring the Official Intent of the University to Reimburse Expenditures for the IU Southeast Surface           Parking Lot Expansion

C.         Academic Affairs and University Policies Committee

1.       Report from Trustee Talbot

2.       Action Item:  Approval is requested to change in the name of the IU Southeast Division of Nursing to the IU Southeast School of  Nursing, effective July 1,           2008.

3.       Action Item:  Approval is requested for the following new degree:

           IUPUI - Master Science in Taxation

4.       Action Item:  Approval is requested for a resolution on intellectual property.

D.        External Relations Committee

1.       Report from Trustee Shoulders

E.         REPORT FROM STUDENT TRUSTEE

1.         Report from Trustee King

III.      PERSONNEL ACTIONS

INDIANA UNIVERSITY - President Michael A. McRobbie

No items

IUB – Provost and Executive Vice President Karen Hanson

Initial Appointments

For Gary M. Crow, Professor of Educational Leadership and Policy Studies, with tenure, School of Education, beginning August 1, 2008.

Reappointments and Changes in Status

For Timothy T. Baldwin, Professor and Leadership Development Institute Chair of Management, the additional title of Eveleigh Professor of Business Leadership, Department of Management, Kelley School of Business, for the period April 1, 2007 to March 31, 2012.

For John L. Mikesell, Professor of Public and Environmental Affairs and Director of Graduate Programs, the additional title of Chancellors’ Professor of Public and Environmental Affairs, School of Public and Environmental Affairs, beginning March 25, 2008.

For Barbara Korth, a change in title from Clinical Associate Professor to Associate Professor of Curriculum and Instruction, with tenure, School of Education, beginning August 1, 2008.

Promotions in Rank

Faculty members and librarians recommended for promotion in rank at Indiana University Bloomington, effective July 1, 2008, will be presented to the Board for approval.

Tenure Recommendations

Faculty members and librarians recommended for reappointment with tenure at Indiana University Bloomington, effective July 1, 2009, will be presented to the Board for approval.

IUPUI- Chancellor and Executive Vice President Charles R. Bantz

Initial Appointments

Susan M. Boland, Associate Librarian, School of Law with tenure, beginning January 14, 2008.

Neale R. Chumbler, Professor part-time , Department of Sociology, School of Liberal Arts with tenure, beginning March 1, 2008.

Raghavendra G. Mirmira, Associate Professor, Department of Pediatrics, with tenure, and Department of Medicine, School of Medicine, , beginning April 1, 2008. 

Reappointments and Changes of Status

For William F. Bosron, Chancellor’s Professor, Professor of Biochemistry and Molecular Biology and Professor of Medicine, School of Medicine, drop the title of Acting Dean, School of Science, beginning March 31, 2008.

For James J. Brokaw, a change in title from Assistant Dean for Student Affairs, School of Medicine, to Associate Dean for Medical Student Affairs, School of Medicine, beginning March 30, 2008.

For Mary L. Fisher, Chair, Department of Environments for Health, Professor of Nursing, and  Adjunct Professor of Public Health, School of Nursing, the additional title of Associate Vice Chancellor for Academic Affairs, beginning August 1, 2008.

For Thomas J. Howard, Professor of Surgery, School of Medicine, add the title Willis D. Gatch Professor of Surgery beginning March 1, 2008.

For Christine H. Leland, Associate Dean for Academic Affairs, and Professor, School of Education, add the title Interim Executive Associate Dean, School of Education, for the period January 1, 2008 to May 31, 2009.

For Richard J. Magjuka, Chair of Kelley Direct Online Programs and Associate Professor of Business Administration, Kelley School of Business, add the title Fred G. Steingraber Chair in Distributed Business Education for the period December 1, 2007 to August 15, 2010.

Marc S. Mendonca, Adjunct Associate Professor, Department of Medical and Molecular Genetics, School of Medicine, a change in status from Associate Research Professor and Associate Professor, Part-Time, Department of Radiation Oncology School of Medicine, to Associate Professor, Department of Radiation Oncology, School of Medicine, with tenure, beginning March 7, 2008. 

For Khaula H. Murtadha, Associate Professor, School of Education, drop the title of Executive Associate Dean, School of Education, beginning December 31, 2007.

For Bartholomew S. Ng, Professor and Marvin L. Bittinger Chair Professorship of Mathematical Sciences, School of Science, Professor, University College, the additional title of Acting Dean, School of Science, for the period April 1, 2008 to June 30, 2010.

Promotions in Rank

Faculty members and librarians recommended for promotion in rank at Indiana University-Purdue University Indianapolis, effective July 1, 2008, will be presented to the Board for approval.

Tenure Recommendations

Faculty members and librarians recommended for reappointment with tenure at Indiana University-Purdue University Indianapolis, effective July 1, 2009, will be presented to the Board for approval.

IUE – Interim Chancellor Nasser Paydar

Promotions in Rank

Faculty members and librarians recommended for promotion in rank at Indiana University East, effective July 1, 2008, will be presented to the Board for approval.

Tenure Recommendations

Faculty members and librarians recommended for reappointment with tenure at Indiana University East, effective July 1, 2009, will be presented to the Board for approval.

IUK – Chancellor Ruth J. Person

Promotions in Rank

Faculty members and librarians recommended for promotion in rank at Indiana University Kokomo, effective July 1, 2008, will be presented to the Board for approval.

Tenure Recommendations

Faculty members and librarians recommended for reappointment with tenure at Indiana University Kokomo, effective July 1, 2009, will be presented to the Board for approval.

IPFW - Chancellor Michael Wartell

Promotions in Rank

Faculty members and librarians recommended for promotion in rank at Indiana University-Purdue University Fort Wayne, effective July 1, 2008, will be presented to the Board for approval.

Tenure Recommendations

Faculty members and librarians recommended for reappointment with tenure at Indiana University-Purdue University Fort Wayne, effective July 1, 2009, will be presented to the Board for approval.

IUN - Chancellor Bruce Bergland

Promotions in Rank

Faculty members and librarians recommended for promotion in rank at Indiana University Northwest, effective July 1, 2008, will be presented to the Board for approval.

Tenure Recommendations

Faculty members and librarians recommended for reappointment with tenure at Indiana University Northwest, effective July 1, 2009, will be presented to the Board for approval.

IUSB - Chancellor Una Mae Reck

Promotions in Rank

Faculty members and librarians recommended for promotion in rank at Indiana University South Bend, effective July 1, 2008, will be presented to the Board for approval.

Tenure Recommendations

Faculty members and librarians recommended for reappointment with tenure at Indiana University South Bend, effective July 1, 2009, will be presented to the Board for approval.

IUS – Chancellor Sandra Patterson-Randles

Promotions in Rank

Faculty members and librarians recommended for promotion in rank at Indiana University Southeast, effective July 1, 2008, will be presented to the Board for approval.

Tenure Recommendations

Faculty members and librarians recommended for reappointment with tenure at Indiana University Southeast, effective July 1, 2009, will be presented to the Board for approval.

IV.          CONFLICT OF INTEREST STATEMENTS

V.           AWARD OF DEGREES

1. Action Item: Approval is requested for the award of degrees as of March 31, 2008 and April 30, 2008.
   
   
2. Action Item:  Approval is requested for the award of honorary degrees to be awarded at ceremonies in the fall. The names of the honorees will be read into the record at a later date.

VI.          OLD BUSINESS

VII.         NEW BUSINESS

1.       Action Item:  Approval is requested for the Indiana University 2008-09 Operating Budget.

2.       Action Item:  Approval is requested for an amendment to certain retirement plans, allowing a direct rollover of a distribution to a non-spouse beneficiary.

3.       Action Item:  Approval is requested for an amendment to the IU Tax Deferred Annuity Plan, for automatic enrollment of full-time academic and staff employees

VIII.        NEXT MEETING

June 19-20, 2008
Indiana University South Bend
South Bend, IN