UNIVERSITY CLUB RENTAL RULES

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PERSON IN CHARGE OF YOUR EVENT - PLEASE READ THESE UNIVERSITY CLUB RENTAL RULES

Use of the second floor reading room, library, and pool room for sales or commercial events is prohibited.

In order that these facilities may be maintained in a condition pleasing to you and your guests, we ask that the following house rules be observed. The renter or representative in charge assumes responsibility for the facilities, including any damage.

This is a non-smoking facility. Room capacities are set by IU Risk Management who will close down an event if they are exceeded. Room capacity for the President's Room is 100 persons; Faculty Room, 75.

Because of liability, the furniture may be moved only by hiring Meeting Support (812-855-1808). Card tables are available at no charge but chairs must be rented from Meeting Support. Hosts/hostesses do not move furniture and are not responsible for the operation of audio-visual equipment.

No candles are allowed except those on serving tables inside of glass globes unless the event is catered by IMU.

Decorations may not be taped or tacked to walls. No confetti or glitter is allowed. The fireplaces are not operational.

For departmental events, the Clubrooms are designated for adults only. For private functions such as wedding receptions, children will be permitted only when closely monitored by a parent or designated adult. Hosts/hostesses are not to be used as babysitters.

NEW Alcohol Policy: The event sponsor must enforce Indiana liquor laws including prohibiting drinking by minors. All coolers must remain in the kitchen. IMU Catering must supply all alcohol beverages and a licensed bartender.. (April 2008)

The Club provides the following:
President's Room 150: refrigerator, four-burner stove with oven, microwave, dishwasher (90 minute cycle), 55-cup coffee pot, 8-cut coffee pot, can opener, kettle for hot water, detergent, sponge, and paper towels.. No dishes, serving pieces, utensils, glasses, cups, etc., are provided. Main room serving table is 56" x 94" with plastic cloth, silk flower arrangement, and seating for 30 available on chairs and sofas.

Faculty Room 250: refrigerator, four-burner stove with oven, microwave, wall oven (only heats to 350º), 32-cup coffee pot, 8-cup coffee pot, detergent, sponge, and paper towels. Banquet table is 47" x 120," there are two tables with seating for 4 each plus seating for 22 on available chairs and sofas. As per above, no dishes, etc., are provided. The Club's large screen television system with DVD player and VCR in the Faculty Room may be rented for $100.

Persons renting either room are responsible for removing all items brought into the Club. Kitchen counters, sink, stove, refrigerator, and serving table should be left clean. Trash should be left bundled in the kitchen for custodial pickup. If the IMU Catering service is used, the above will be done by them. Mopping and vacuuming is done by custodial services.

Cancellation policy is defined in your contract to rent the facility. Please refer to your contract for cancellation information.

Special services are available through Catering and/or Meeting Support. Charges for these are separate from the University Club billing and should be paid to IMU Catering or Meeting Support (Set-Ups). The IMU Catering, 812-855-1777, is the only caterer allowed. Renters are allowed to furnish their own refreshments but may not bring in outside catering personnel. Meeting Support (Set-Up) service, 812-855-1808, can provide chairs, tables, and audio-visual equipment.

The Club Manager is available for consultation at 812-855-1325, 9 a.m. to 3 p.m., Monday through Friday. Messages may also be left on Voice Mail 24 hours a day or via e-mail to uclub@indiana.edu.

Thank you for your consideration of and adherence to our house rules. We hope your event is a success.

Room Rules A PDF file that you can save and print

UNIVERSITY CLUB RENTAL RATES

Three rooms are available to members at no charge. The three rooms are the second floor reading room, the library, and the pool room.

The main lounges and kitchens on both floors are available to members at a reduced rate (see the following fee schedule).Please e-mail uclub@indiana.edu or call the Club Manager for reservations at 855-1325.

University Club Rooms Rental Rates and Capacities

University Club Rooms Rental Rates and Capacities [pdf]

• The member who reserves the room should be in attendance at the event and assumes full responsibility for the facilities.
  
  
• Members may obtain a key to the Club by contacting the Club Manager.
  
  
• Access to the Club is possible at any time that the Memorial Union is open.
  
  
• Keys to the pool room are also available.
  
  
• Guests may attend Club functions when the Board of Directors or Constituent Clubs specify such privileges. In order to attend Club events or those offered by the Constituent Clubs on a regular basis, a person must be a member of the University Club.
  
  

  Room Rules A PDF file that you can save and print

• Club Room Confirmation form  Printer-Friendly Confirmation Form: to mail, e-mail or fax to the University Club.

Campus Map - University Club Location