Academic Advising

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Planning Tools

Advisement Report (AAR)

The Academic Advisement Report (AAR) shows how your courses and transfer, test, or other special credits apply toward the academic requirements of your major. The Advisement Report includes the following options:

  • AAR & Planner includes any courses you have placed in your Academic Planner.
  • AAR & Shopping Cart includes courses you have placed in your Shopping Cart.
  • AAR & Transcript includes the advising transcript at the top.
  • AAR is the Advisement Report only, with no transcript.
  • “What If” scenario to create a new AAR for a major other than the one you have declared or for a minor.
  • “Course Scenario” to enter a course into your AAR to see what requirement(s) it might satisfy.

An AAR is available for most, but not all, majors. While it is a very useful tool, it is NOT the official source of degree requirements. The official degree requirements for your major are given in the Bulletin for the school that offers your intended major. You should use both the Bulletin and the AAR to track your degree progress. Meet with your advisor to ask for help reading and interpreting your Advisement Report.

  • Run Your Advisement Report
    1. Log on to Onestart, go to the Student Center, click on the link “My Academics and Grades”, and then click on “View My Advisement report.”
    2. Read the information on the screen that appears and then select your “Institution” (Bloomington) and “Report Type”. The “Report Type” includes options that allow you to include courses from your Planner or Shopping cart in the report to see how they will count.
    3. Push the “Process Request” button to run the report.
    4. At the top of the report find and click on the “Expand All” button to ensure that you will see the complete report.
    5. Scroll through your report and compare it to the list of requirements that are provided in the Bulletin for your school. Look for the following:
      • At the beginning of the report, there is a key to the various symbols or icons that will be used in the report. For example, there is a symbol to indicate if a course on the report is “in progress” and a symbol for if a course was “taken.”
      • Requirements that you have satisfied will be indicated as “Satisfied” in black text. Below each course requirement that you have satisfied the report should list the course or courses that you took that met the requirement. Note: If you do not click “Expand All” (item 3 above), the information about “Satisfied” requirements is “Collapsed” and hidden from view.
      • Requirements that you have not satisfied will be indicated as “Not Satisfied” in red text.
      • For some course requirements, information about the required course or course(s) is provided in the report. Compare this list to the list of course requirements given in your school Bulletin.
      • In addition to course requirements, the report tracks requirements like “total credit hours” and “major GPA”.
      • If your intended major is in the College of Arts and Sciences, you will see a section in the report with the heading “26 hrs toward College degree.” You should ignore this section. It is intended for staff in the College of Arts and Sciences only. Do not try to interpret the information in this section. If you are not sure whether or not you are eligible to certify to the College of Arts and Sciences, please ask your advisor.
  • What-If Scenario 1: Create an Advisement Report for a Different Major or a Minor
    1. Log on to Onestart, go to the Student Center, click on the link “My Academics and Grades”, and then click on “What-If Advisement Report.”
    2. Read the information on the screen that appears. Click on “Create New Report.”
    3. On the resulting screen, you will see three headings “Career Scenario”, “Program Scenario” and “Course Scenario.”
    4. Under the “Career Scenario”, you probably will not need to change any of the settings for the “Career”. To view your What-if AAR for an intended undergraduate major at Bloomington:
      1. “Institution” should be set to “Bloomington”.
      2. “Career” should be set to “Undergraduate”.
      3. “Catalog Year” refers to the year on which the requirements in the AAR will be based. This is relevant because degree requirements can change from year to year*. The “Catalog Year” for the What-if major may or may not need to be changed from the default year. If you are not sure what year to use, you can run the What-if AAR using the default “Catalog Year” with the understanding that the report may have some incorrect information. Your UD advisor can tell you what “Catalog Year” should be used for different majors or minors.
    5. Under the “Program Scenario”, you can select the different major from which you want to view your AAR or a minor. The default for the “Program” settings should be for your currently declared intended major.
      1. Read the instructions given on the screen under “Program Scenario.”
      2. “Academic Program” is the school that offers the intended major you are exploring. Click on menu and scroll down to the bottom of the resulting list to find the University Div Pre-School code for the What-if major or minor. For example, if you want to see your AAR for a major in the Kelley School of Business, you would select the code for “University Division Pre-Business”. If you are not sure what school offers the major that you are exploring, consult the list of majors at the Exploratory Student Resources site.
      3. “Academic Plan Type” is where you indicate if the What-if AAR is for a major or minor. If the “Academic Program” is set to “University Div Pre-…”, the plan type for a major is “Preparation.” The plan type for a minor, is “Minor.”
      4. “Area of Study” is where you select the What-if major or minor.
      5. “Concentration” will likely be “n/a” because most majors and minors do not have a concentration. However, we suggest you click on this menu to see if there is any concentration option to choose for your What-if major or minor.
    6. Look towards the bottom of the screen and select the “Submit Request” button.
    7. Review the What-if AAR, comparing it to the degree requirements listed in the Bulletin for the school that offers the major or minor you are exploring.
    8. If you are seriously considering pursuing the What-if major or minor, discuss the What-if AAR with your advisor.

    * Depending on the IUB degree-granting program or school, students are bound to the degree requirements that were effective at one of the following times: matriculation to IU, matriculation to IUB, or matriculation to the program or school.  To find out what matriculation term your school or “What-if “ program uses to set students’ degree requirements, see the school’s Bulletin or contact your advisor. If these resources are not available when you are running a What-if report, we recommend using the default term; regardless of whether the “Catalog Year” is entered correctly or not, the What-if report will be an approximation of your progress for the What-if major or minor and should only be used as a starting point for a discussion with your advisor.

  • What-If Scenario 2: Enter a Course Into Your AAR to See How it Might Count
    1. Log on to Onestart, go to the Student Center, click on the link “My Academics and Grades”, and then click on “What-if Advisement Report.”
    2. If you want to see how a course will count towards your currently intended major, you should use the defaults provided for the “Career Scenario” and “Program Scenario.” If you want to see how a course will count towards a different major or a minor, you can enter a different major or a minor in the “Program Scenario” (see the instructions in the section above).
    3. Read the information provided on the screen given under “Course Scenario”. 
    4. Click the "Course Catalog Search" button.
    5. On the resulting screen, the “Institution” should be set to “Bloomington” by default.
    6. In the “Subject” field, enter the subject (eg. ENG-W) for the What-if course you are considering.  If you are not sure of the subject, click on “Search for a Subject”.
    7. Once you have entered the “Subject”, you can enter the “Catalog Nbr”.  Enter the number (eg. 131). If you are not sure of the number, leave the field blank. Click the “search” button, in the resulting list find the course you want to add to your AAR, and then click “select”.
    8. The What-if course should appear under “Course Scenario”. Review the details about the course, such as the units (credit hours). 
    9. You have the option to change the term for the What-if course, but the default (the current term) is most likely the appropriate one for your What if course scenario.
    10. You also have the option to enter a grade for the What-if course, but you can leave this field blank.
    11. If you want to add more than one What-if course, click on "Course Catalog Search" and repeat steps 4 to 10 above.
    12. To create the new AAR with the What-if course(s), click on the “submit request” button.
    13. In the resulting report, the What-if courses that you have added should be identified with a question mark icon.
    14. To confirm how courses will fit in your degree, meet with your advisor.

    * Depending on the IUB degree-granting program or school, students are bound to the degree requirements that were effective at one of the following times: matriculation to IU, matriculation to IUB, or matriculation to the program or school.  To find out what matriculation term your school or “What-if “ program uses to set students’ degree requirements, see the school’s Bulletin or contact your advisor. If these resources are not available when you are running a What-if report, we recommend using the default term; regardless of whether the “Catalog Year” is entered correctly or not, the What-if report will be an approximation of your progress for the What-if major or minor and should only be used as a starting point for a discussion with your advisor.