Need to Know

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Drop/Add

Drop and Add Procedures

How to drop/add depends on when you drop/add. Use the links below for step-by-step directions for your situation.

  • Registration & Drop/Add: Before classes through the 100% Refund deadline
    When:


    Before classes through the 100% Refund deadline. There are different 100% Refund deadlines for first eight-weeks, full-term, and second eight-weeks classes.

    What to Expect:
    • You will be charged a drop/add access fee if you drop and/or add two or more business days after you first register. The fee is assessed each day you make changes, not per drop or add.
    • Classes dropped by the 100% Refund deadline will not show on your transcript or grade reports. If you want to avoid a W, drop by the 100% Refund deadline. See late drop/add below for more information about the “W.”
    Steps for Registration & Drop/Ad
    1. Before you first register for classes (Early Registration), discuss your plans with your advisor. Plan ahead. Your goal is to have a great class schedule well before the term begins.
    2. Last minute changes can be tricky. Walk-in and phone-in advisors are available every weekday.
    3. Go to your Onestart, Services tab, Student Services on left, click on Student Center, and click on “Registration & Drop/Add.” Follow the steps to enroll for the semester and drop/add.
    4. Detailed drop/add instructions are on the Student Central on Union website and in the Enrollment and Student Academic Information Bulletin. Contact Student Central on Union for help with the technical aspects of registration and drop/add.
  • Late Drop/Add: After the 100% Refund deadline through Auto-W deadline
    What is Auto-W? 


    The Auto-W deadline is the last day you can drop a course and automatically receive a "W."  The “W” means Withdrawn. The “W” is not a grade so it does not affect the GPA.


    When:


    There are different Automatic Withdrawal (Auto-W) deadlines for first eight-weeks, full-term, and second eight-weeks classes. If you drop a class after the 100% Refund deadline through the Automatic Withdrawal (Auto-W) deadline a "W" will be applied to your transcript. After this deadline, it is difficult to drop a class (it is not automatic).

    What to Expect:
    • A “W” (stands for “Withdrawn”) will be recorded on your Grade Report (but it is not a grade) and will be on your IU transcript for any class you drop by the Auto-W deadline.
    • Extra course fees, extra tuition, and/or penalties could be charged to your Bursar Account. At the very least you will be charged a Late Schedule Change fee (change category to "Miscellaneious" on this webpage) for each course dropped. See drop/add cautions to learn about possible financial costs of late drop/add.
    • Late add requests for classes that have started must be approved by the instructor in addition to the department. Late drop requests up to the Auto-W deadline require departmental approval only. It might take a day or two before you learn if these requests are approved or not.
    Steps for Late Drop/Add
    1. Review the drop/add cautions. There are consequences to late drop/add and some are very costly. See an advisor if you have questions. You may need to consult with the Office of the Bursar or Student Central on Union.
    2. If you need to add, you can search for Second eight-week classes and other classes that have not yet started. Instructors may not approve your add if you have missed too much of a class that has already begun.
    3. Be aware of the Auto-W deadline for dropping first eight weeks, full-term, and second-eight weeks classes.
    4. Go to Onestart, Services tab, Student Services on left, and click on “Late Drop/Add classes” to open eDrop/eAdd (electronic Drop/Add). Follow the steps in the system to:
    • Drop/add together (If add is not approved, drop won’t be approved. It’s designed this way to make sure you stay in full-time status.)
    • Drop only
    • Add only
    1. It might take a day or more. You can track the progress of your drop and/or add requests using “Track My eDocs” found on the same screen in Onestart where you do eAdd/eDrop.
    2. Detailed drop/add instructions are on the Student Central on Union website and in the Enrollment and Student Academic Information Bulletin. Contact the Student Central on Union for help with the technical aspects of late drop/add.
  • Drop after the Auto-W Deadline

    What:

    On rare occasions University Division students are faced with urgent reasons related to extended illness or equivalent distress that make it extremely difficult to drop a class by the Auto-W Deadline or that impede success in a class after the Auto-W deadline. In these rare situations a student may petition for approval for a late withdrawal from the course. 

    Poor performance in a course does not qualify as an urgent reason for requesting a late withdrawal. 

    The petition for approval for a late withdrawal is the first step in the process of dropping a course after the Auto-W Deadline. Before a University Division student can officially withdraw from a course after this deadline, s/he must receive the approval of the Associate Vice Provost for Undergraduate Education, the course instructor, and the chairperson of the department in which the course is offered.    

    When: 

    From the Auto-W Deadline through the Dean’s Deadline. There are different deadlines for first eight-weeks, full-term, and second eight-weeks classes.

    How:

    1. Contact your University Division advisor and instructor(s) to discuss the dire circumstances that have led you to consider asking for a late drop. In many cases, an incomplete in the course may be a better option than seeking a late withdrawal from the course so be sure to discuss this option with both your advisor and instructor(s). 

    2. After discussing the possibility of a late withdrawal from the course(s) with your advisor and instructor(s), you may initiate the late drop process if you believe your situation meets the criterion outlined above in the “What” section. This is accomplished by completing and submitting the Post-Auto-W Deadline Late Drop Petition form.  It is imperative that you describe in as much detail as possible how the extended illness or equivalent distress made it extremely difficult to drop a class by the Auto-W Deadline or has impeded success in a class after the Auto-W deadline.

    • If you are unable to complete and submit the online form, you may email the Associate Vice Provost for Undergraduate Education, C. Kurt Zorn (zorn@indiana.edu) with the details of the urgent reasons that warrant consideration of a rare exception to the deadline.  In your email make sure to include:
      • Your first and last name
      • ID#
      • Course subject code, number and title of the course you wish to drop.

    3. Provide documentation to support your petition. Official documentation describing and substantiating the particulars of your specific circumstances will greatly strengthen your appeal.

    • Supporting documentation can be emailed to C. Kurt Zorn (zorn@indiana.edu) or faxed to (812)855-7623 ATTENTION: C. Kurt Zorn (Post-Auto-W Deadline Request), or delivered to Maxwell Hall 101.

    4. Provide evidence that your instructor(s) intend to a grant a grade of W instead of a grade of F for the course(s) you are petitioning to drop. An email to that effect from your instructor is required. You may either forward this email or have the instructor(s) directly send the email.  The email should be sent to the Associate Vice Provost for Undergraduate Education, C. Kurt Zorn (zorn@indiana.edu).

    5. If you submit the petition online you will receive a confirmation email from University Division via your IU email account.  The decision regarding your petition also will be communicated to you via your IU email account.

    Please Note:  If your petition for a withdrawal after the Auto-W Deadline is approved by the Associate Vice Provost you will receive a Late Drop/Add Form containing the signature of the Associate Vice Provost for Undergraduate Education. You will have ten days from the date on this form to obtain the signatures of the course instructor and the chairperson of the department offering the course. Their approval is not guaranteed; they may decide not to sign the form, therefore denying your request for a late withdrawal. Even if the instructor decides to grant your request for a late withdrawal, s/he will assign a grade for the course. Her/his options consist of a grade of “W” or a grade of “F” and will be dependent on her/his assessment of your performance in the course at the time of your request to withdraw. Finally, if you fail to obtain the necessary signatures and/or fail to submit the form to the Office of the Registrar within the aforementioned ten day period, the form will become invalid. A new form will not be reissued nor will the current form be re-dated to make it valid.

     

    Revised January 2014

  • Drop after the Dean's Deadline

    What:

    On rare occasions University Division students are faced with urgent reasons related to extended illness or equivalent distress that make it extremely difficult to drop a class by the Auto-W Deadline or that impede success in a class after the Auto-W deadline. In these rare situations a student may petition for approval for a late withdrawal from the course. 

    Poor performance in a course does not qualify as an urgent reason for requesting a late withdrawal. 

    The petition for approval for a late withdrawal is the first step in the process of dropping a course after the Auto-W Deadline. Before a University Division student can officially withdraw from a course after this deadline, s/he must receive the approval of the Associate Vice Provost for Undergraduate Education, the course instructor, and the chairperson of the department in which the course is offered.    

    When: 

    After the Dean’s Deadline to the last day of classes.   There are different deadlines for first eight-weeks, full-term, and second eight-weeks classes.

    How:

    1. Contact your University Division advisor and instructor(s) to discuss the dire circumstances that have led you to consider asking for a late drop. In many cases, an incomplete in the course may be a better option than seeking a late withdrawal from the course so be sure to discuss this option with both your advisor and instructor(s). 

    2. After discussing the possibility of a late withdrawal from the course(s) with your advisor and instructor(s), you may initiate the late drop process if you believe your situation meets the criterion outlined above in the “What” section. This is accomplished by completing and submitting the Post-Auto-W Deadline Late Drop Petition form.  It is imperative that you describe in as much detail as possible how the extended illness or equivalent distress made it extremely difficult to drop a class by the Auto-W Deadline or has impeded success in a class after the Auto-W deadline.

    • If you are unable to complete and submit the online form, you may email the Associate Vice Provost for Undergraduate Education, C. Kurt Zorn (zorn@indiana.edu) with the details of the urgent reasons that warrant consideration of a rare exception to the deadline.  In your email make sure to include:
      • Your first and last name
      • ID#
      • Course subject code, number and title of the course you wish to drop.

    3. Provide documentation to support your petition. Official documentation describing and substantiating the particulars of your specific circumstances will greatly strengthen your appeal.

    • Supporting documentation can be emailed to C. Kurt Zorn (zorn@indiana.edu) or faxed to (812)855-7623 ATTENTION: C. Kurt Zorn (Post-Auto-W Deadline Request), or delivered to Maxwell Hall 101.

    4. Provide evidence that your instructor(s) intend to a grant a grade of W instead of a grade of F for the course(s) you are petitioning to drop. An email to that effect from your instructor is required. You may either forward this email or have the instructor(s) directly send the email.  The email should be sent to the Associate Vice Provost for Undergraduate Education, C. Kurt Zorn (zorn@indiana.edu).

    5. If you submit the petition online you will receive a confirmation email from University Division via your IU email account.  The decision regarding your petition also will be communicated to you via your IU email account.

    Please Note:  If your petition for a withdrawal after the Auto-W Deadline is approved by the Associate Vice Provost you will receive a Late Drop/Add Form containing the signature of the Associate Vice Provost for Undergraduate Education. You will have ten days* from the date on this form to obtain the signatures of the course instructor and the chairperson of the department offering the course. Their approval is not guaranteed; they may decide not to sign the form, therefore denying your request for a late withdrawal. Even if the instructor decides to grant your request for a late withdrawal, s/he will assign a grade for the course. Her/his options consist of a grade of “W” or a grade of “F” and will be dependent on her/his assessment of your performance in the course at the time of your request to withdraw. Finally, if you fail to obtain the necessary signatures and/or fail to submit the form to the Office of the Registrar within the aforementioned ten day period,* the form will become invalid. A new form will not be reissued nor will the current form be re-dated to make it valid.

    *The Office of the Registrar will accept Late Drop/Add Forms through the end of finals week.  If you petition especially late in the term, you may not have the full ten days to obtain signatures and submit the form. 

    Revised January 2014

  • Drop after the end of term

    After the end of the term (last day of final exam week), students should contact the Student Advocates Office to discuss if and how it might be possible to drop classes.