University Human Resources
Eligibility and Enrollment Guidelines
Graduate Appointees appointed at 37.5 FTE or greater.
Dependents that are eligible for medical and dental care coverage are:
- The appointee’s spouse* or registered domestic partner** and/or
- Children who meet all of the following criteria:
- The child has one of the following relationships to the appointee, spouse, or registered domestic partner:
- A biological child; or
- A lawfully adopted child; or
- A stepchild of the appointee; or
- A child for whom the appointee or spouse has been legally appointed sole guardian for an indefinite period of time; and
- The child is age 25 or under (eligibility ends at the end of the month in which the child reaches age 26), or qualifies for Disabled Child Eligibility.
* A spouse means one by marriage, either opposite-sex or same-sex, legally entered into in one of the 50 states, the District of Columbia, or a U.S. territory or a foreign country. Spouses qualify for preferential federal tax treatment of health care benefits, but may not qualify for preferential state tax treatment depending on their state of residency. In order to correctly apply state taxes, a same-sex spouse must be registered with the University.
** While Domestic partners and their children are eligible for IU-sponsored health care plan coverage, registered domestic partnerships, civil unions or similar formal relationships recognized under state law are not recognized by the IRS for preferential tax treatment. The value of benefits provided to these individuals is added to the appointee’s taxable income unless they can also be claimed as a tax exemption by the appointee.
An appointee’s covered dependent child's medical coverage may be continued beyond the maximum age for coverage if the child meets the definition of "fully disabled." Proof that the child is fully disabled must be submitted in writing no later than 30 days prior to the date that dependent coverage would have ceased. The University has the right to require, at reasonable intervals, proof that the child remains fully disabled, is dependent on the appointee for financial support, and otherwise satisfies the IRS criteria as a dependent for the purpose of excluding University contributions and the value of covered services from the appointee’s gross income.
IU-sponsored benefits are extended to same-sex domestic partners of Indiana University appointees and associated children. In order to be eligible for IU-sponsored medical and dental plan enrollment, the individual must meet IU's criteria for a domestic partner and be registered by the appointee with the University by submitting an Affidavit of Domestic Partnership and supporting documentation as is required by the Affidavit. Children (biological, adopted, or qualified legal wards) of a registered domestic partner are eligible if they meet the same eligibility requirement as children of the appointee or appointee’s spouse with regard to age, and/or disabled child eligibility.
Click here for additional information about eligibility requirements for domestic partners.
The newborn child of a covered employee will be covered immediately from birth for the first 31 days if (1) the appointee was covered under the Plan on the child's date of birth, and (2) the newborn meets the definition of eligible dependent. Notice to the Plan Administrator does not add the newborn to the appointee’s medical or dental plan. In order for the newborn to have coverage beyond the first 31 days, the appointee must (1) enroll for dependent coverage, or add the dependent to existing coverage by submitting applicable forms to the Human Resources office within 30 days after the child's birth (even if the appointee is currently enrolled in Family or Appointee/Child coverage) and (2) pay any contributions for the newborn child to continue as a covered dependent.
Outside Open Enrollment, a dependent can be dropped or added only if the appointee experiences an IRS-defined Change in Status, for example: marriage, divorce, or loss of coverage under the spouse's health plan. Changes must be made within 30 days of the date of the Change in Status. After that time, the employee must wait until the next Open Enrollment.
No individual may be eligible for benefits under more than one IU-sponsored health plan. Ineligible coverage includes an individual covered as:
- the Employee/Appointee on more than one plan, or
- as both an Employee/Appointee and a Dependent, or
- a Dependent of more than one Employee/Appointee.
The appointee is responsible for notifying the University in writing of any change that affects the appointee’s dependent eligibility, for example, marriage or divorce. A medical or dental plan enrollee ceases to be a covered dependent on the date the enrollee no longer meets the definition of a dependent, regardless of when notice is given to the University. The appointee is responsible for notifying the University in writing within 30 days.
Appointee coverage becomes effective on the first day active employment as an eligible appointee. Coverage is not activated until the appointee’s job information has been approved in the system. Until health plan coverage is activated, the appointee may need to pay health care costs out-of-pocket and file claims once coverage is activated.
Appointee coverage will terminate when:
- The appointee ceases to be a member of the eligible class for coverage.
Dependent coverage ends on the date the dependent no longer meets the criteria for dependent eligibility.
For information concerning opportunities for continuation of coverage in the event of lost health care coverage due to a change in appointment, or the loss by a spouse or dependent of group health care coverage under an Indiana University sponsored health care plan due to changes in family status, please refer to the information on COBRA.