The latest work-life information at IU
No. 57
August 2012

University Human Resources
Informed Employee

IU-sponsored Personal Health Record

Indiana University is pleased to announce a partnership with NoMoreClipboard to provide a voluntary Personal Health Record, or PHR, for employees enrolled in a medical plan. The PHR is an online, portable tool controlled by the employee. It allows employees to create an account to compile, manage, and share personal health information with physicians and other care providers of their choice in a secure, protected location. Employees can also authorize PHR accounts for family members.

The IU-sponsored PHR allows employees to:

  • Securely access medical information via the web 24x7x365.
  • Document medical history, medications, immunizations, medical provider list, family medical history, plan information, etc.
  • Send medical history and other “paperwork” to the doctor’s office ahead of scheduled visits.
  • Accept electronic information back from a doctor's office, like lab results.
  • Scan documents such as living wills and power of attorney to store electronically.
  • Authorize accounts for family members to help organize medical information, immunizations for a child's school, etc.

Because the PHR is designed to interface with other healthcare applications, such as physician electronic medical record systems, it can increase the legibility, accuracy, and completeness of medical information. This improves communication and coordination of care, and reduces medical errors and unnecessary costs. The PHR is also important in helping employees manage medical services and care over the course of a lifetime and to connect medical records between family members and providers.

The voluntary PHR will be available to IU employees August 2012.

> See sample PHR screen shots


Fair Labor Standards Act “Red Flags”

Indiana University is committed to complying with the Fair Labor Standards Act (FLSA) and continuously looks for opportunities to increase awareness of potential problems. Unless exempt for FLSA overtime provisions, employees are responsible for accurately recording all hours actually worked. Managers and supervisors are responsible for ensuring that employees are paid in accordance with FLSA regulations, Indiana ghost employment laws, and IU policies—and need to be mindful of the “Red Flags” below.

Employees in non-exempt (overtime eligible) positions cannot work without pay

Time records must reflect actual hours worked

Internships are not free labor

Position Descriptions do not make a position exempt from FLSA overtime

Employees in non-exempt jobs cannot be paid a flat dollar amount

For additional information refer to


Investment Fees for Retirement Plans

Most retirement plans sponsored by Indiana University are self-directed plans that require participants to select investment funds for their retirement account(s). Every Fidelity and TIAA-CREF fund available in these plans includes an expense associated with:

Collectively, these fees are referred to as the total annual operating expense and are expressed as a percentage known as the expense ratio. The expense ratio is subtracted from the returns and the net return is credited to participant accounts.

An example of services provided to IU-sponsored retirement plan participants as a result of the fees listed above include the following:

Fidelity and TIAA-CREF investment fund fee information is conveniently available at:


  • Fidelity Investments 1-800-343-0860
  • TIAA-CREF 1-800-842-2273


IU-sponsored retirement plans do not include the investment fees listed below.

Front-end load fees A sales charge assessed at the time of purchase
Back-end load fees A sales charge when funds are sold during the first few years of ownership
Commissions Compensation paid to a broker or other company representative for his/her role in the purchase of an investment fund
Wrap fee An additional fee added to the Total Annual Operating Expense for services provided to the retirement plan

Tobacco Use and Health
Cigarette Smoking and Teens

New research on the damaging effects of nicotine on the adolescent brain and statistical connections indicates that smoking by teens may well signal the fire of alcohol and other drug abuse and mental illnesses such as depression and anxiety disorders.

Compared to people who have never smoked, those who begin smoking by age 12 are:

Teens who start smoking early are more likely to report symptoms of mental illness such as hopelessness, depression and worthlessness. Smokers ages 12 to 17 are twice as likely as nonsmokers to suffer from symptoms of depression. This is of particular concern among girls and young women—they can be more susceptible both to nicotine's effects on the brain and mental illness, particularly depression.

Source: The National Center on Addiction and Substance Abuse at Columbia University. (2007). Tobacco: The Smoking Gun.




Page updated: 23 July 2012
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