Employment Eligibility Verification
Form I-9 and E-Verify Requirements for All New Employees
Departments are responsible for the completion of Form I-9 for each employee they hire. Federal law requires the completion of the Form I-9 in order for both US citizens and non-citizens to work at Indiana University.
- Employees must complete Section 1 of Form I-9 before or on the first day of employment.
- The hiring department is to complete Section 2 of Form I-9 within three business days of the date employment begins.
Federal law requires that the employee be stopped from working if either section of the Form I-9 is not completed within the specified time limits.
As a result of a new State of Indiana law, Indiana University will be using the U.S. Department of Homeland Security’s E-Verify system to confirm a new employee’s eligibility to work in the United States. The E-Verify system first requires the new employee and the University to complete Form I-9, Employment Eligibility Verification – a requirement that has been in place for many years.
Integrated Business Solution
To facilitate the implementation of E-Verify and to improve the University’s management of Form I-9 processes, the University has contracted with HireRight Inc. for a web-based integrated business solution for the completion of Form I-9s, E-Verify checks, and criminal background checks. HireRight’s services also include: the electronic retention of associated records, management reports, and 24x5 customer service support for new employees and University department personnel.