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Employment Eligibility Verification

Form I-9, E-Verify, and Criminal Background Check Requirements for All New Employees

Form I-9

Departments are responsible for completing the Form I-9 for each employee they hire. Federal law requires the completion of the Form I-9 in order for both US citizens and non-citizens to work in the United States at Indiana University.

  • Employees must complete Section 1 of the Form I-9 before or on their first day of employment.
  • The hiring department must complete Section 2 of the Form I-9 within three business days of the date employment begins.
  • If the employee is being hired to work for fewer than three business days, Section 1 and 2 of the Form I-9 must be completed before or on the first day of employment.

The day employment begins means the first day the new employee works for the University in exchange for wages or other remuneration.

Federal law requires that the employee stop working if either section of the Form I-9 is not completed within the specified time limits.

The hiring department may not begin the Form I-9 process until a job offer has been made and the individual accepts the offer.

E-Verify

As a result of a State of Indiana law, Indiana University participates in the U.S. Department of Homeland Security’s E-Verify program to confirm a new employee’s eligibility to work in the United States. The E-Verify system first requires the new employee and the University to complete the Form I-9, a requirement that has been in place for many years. 

Criminal Background Checks

It is the policy of Indiana University that all new Staff and Temporary employees have certain credentials and other background information verified as a condition of employment.  Included in the verified background information is a criminal background and sex offender registry check. 

In addition, the University policy on Programs Involving Children requires that programs must ensure that all faculty and academic appointees, staff, students, volunteers, or other personnel who will work with children have been subject to a criminal background and sex offender registry check within the last five years. 

Integrated Business Solution

The University has contracted with General Information Services (GIS) for a web-based integrated business solution for the completion of Form I-9s, E-Verify checks, and criminal background checks. GIS’s services also include: the electronic retention of associated records, management reports, and customer service support for employees and University department personnel.