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Home > Employment > Employment Eligibility Verification > IU-specific Procedures: I-9 & E-Verify

IU-specific Procedures
Form I-9 and E-Verify

These instructions are not in lieu of, but in addition to, GIS instructions.

IU Procedures for the Form I-9/E-Verify Process (PDF) Updated 2/2014

GIS System

GIS Form I-9/E-Verify System - Accessible to authorized users only. To be authorized, see your department head.

E-Verify Identification Number (ID)

There are occasions when an employee is asked to confirm to the U.S. Department of Homeland Security that Indiana University is a participating employer in E-Verify. The E-Verify information for all of Indiana University is as follows:

  • Employer's Name: Indiana University
  • Employer's E-Verify Company Identification Number: 718527

Federal Contracts

The federal government requires employers who receive federal contracts to use the government’s E-Verify system to verify the employment eligibility of employees working under federal contracts. This requirement is in addition to the existing I-9/E-Verify procedures for all new employees.

Running Employees through E-Verify Twice

Under the U.S. Department of Homeland Security (DHS) regulations:

  • Once a new employee has been run through E-Verify, the employer, in this case, Indiana University, is not permitted to run them through E-Verify again.
  • Current employees whose employment began prior to July 25, 2011, cannot be run through E-Verify as a part of Indiana University’s agreement with the DHS. See the two exceptions below.
    • Employees whose position funding is changed to a Federal contract or who move to a Federal contract-funded position must be run through E-Verify. Since IU has very few employees funded by a Federal contract, it will be a rare occurrence to run E-Verify on a current employee.
    • A person who is rehired after a break in IU employment is treated as a new employee for purposes of I-9/E-Verify. If an employee leaves the university and is subsequently rehired, the department must run them through the I-9/E-Verify process at the time of rehire.
  • This authorization to run current employees applies to Federal contracts only, not to Federal grants.
  • If there is any question about the funding source of a position and there is a possibility that it may be a Federal contract, please check with the IU Office of Research Administration. 

News and Announcements

Effective Thursday evening, December 1, 2011:

E-Verify will now allow an E-Verify case to be run with a future hire date up to one year (365 calendar days) from the current date. Previously, the HireRight system that the University used to run E-Verify would save and hold a completed case with a future hire date and submit it on the employee’s actual hire date.

 

 

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Page updated: 14 February 2014
UNIVERSITY HUMAN RESOURCES
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Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation or identity, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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