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Indiana University

Staff Handbook

Classification and Salary

Classification is a structured approach to salary administration. Classification is all about jobs and positions and how they fit within the organizational structure. The four main staff employee groups are below. IU is moving toward a university-wide approach for Service and Support Staff.

Professional Staff
Classification of Positions

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Job Families and Level Guides

Professional Staff positions are categorized into job families. Generally, each job family has six levels which correspond to increasing levels of job responsibility.

Occasionally, management’s allocation of duties and responsibilities of a position change significantly enough to consider reclassifying the position. Reclassifying a position requires a formal process of reevaluation. Contact Human Resources for more information.

Support and Service Staff
Classification of Positions

Each Support and Service Staff position is classified into a job within a functional group. (See the previous section, “Employee Designations,” for a complete list of groups.) A position consists of the duties and responsibilities assigned to a specific employee; a job is a collection of positions with similar duties and responsibilities performed at the same skill and responsibility level.

Each job is evaluated and assigned a classification level within the appropriate group. To evaluate jobs, the university uses several factors including education and experience requirements, complexity of the work, and work environment. Jobs that are similar in terms of these factors are grouped into the same classification level. Occasionally, management’s allocation of duties and responsibilities of a position change significantly enough to consider reclassifying the position. Reclassifying a position requires a formal process of reevaluation. Contact Human Resources for more information.

Professional Staff
Compensation Principles

Indiana University’s total compensation philosophy is comprised of both pay and benefits that are comparable to the practices of peer employers in the relative labor market for a job family and level. The university continuously monitors marketplace pay and benefit trends to ensure that the university’s total compensation program is consistent with this philosophy.

Each job family has its own set of salary ranges that are based on pay trends in the relative labor market. Jobs are priced on the external value of similar jobs in other organizations with whom the university competes for talent. Each salary range contains a minimum, a competitive market zone, and an upper reference point. These ranges provide managers with the foundation for making objective decisions regarding pay.

Management makes decisions regarding employee pay based on objective, job-related criteria in a consistent, non-discriminatory manner. See the applicable policy for your employee group.

Support and Service Staff
Salary Administration

Guidelines regarding employee pay for Support and Service Staff employees depend on the functional group, the campus, and union representation. See the applicable policy for your employee group.

Pay and Pay Dates

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Payroll - Employee Tools

Professional Staff exempt from overtime (PAE) are paid monthly, on the last workday of the month, for work performed that month. In December, the payday occurs on the first workday in January.

Professional Staff eligible for overtime (PAO and PAU) and Support and Service Staff are paid every other week on Friday, for work performed in the preceding two-week period. If the Friday is a holiday, the pay date is the preceding workday.

All new employees must complete the online Payroll Direct Deposit form, or fill out a paper Direct Bank Deposit Authorization Form to have their pay automatically deposited to a checking or savings account.

Many departments send an e-mail to employees on pay day with a link to view your paycheck online. Financial Management Services (FMS) lists pay dates for the entire year. This site also provides instructions on how to:

Visit the Employee Center in OneStart to change your direct bank information, federal and state tax withholding, and authorize electronic W-2 delivery. 

 

Page updated: 1 July 2013
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