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HRMS E-Doc and Payroll Adjustment Voucher Deadlines

June

After reviewing the FMS cut-off dates for the June 2018 payroll calendar, I wanted to communicate the following deadlines for Temporary and Staff related electronic eDocs and staff separations paper adjustment vouchers.

THE FY 18/19 BUDGET LOAD IS THE EVENING OF JUNE 15TH. ALL STAFF EDOCS NOT FINALIZED BY END OF BUSINESS WILL BE AUTO-DISAPPROVED. Once budget loads, please email the IU HR Transaction team at if you need to route a staff eDoc that is effective prior to July 1 as they will need to remove the 7/1 row for you. Same goes for staff terminations effective July 1st or before.

For the biweekly pay period ending June 2nd -- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by June 4th. This will enable final approvers to meet the payroll deadline of June 6th. This applies for any activity that needs to be reflected on the June 15th paycheck.

For the biweekly pay period ending June 16th -- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by June 19th. This will enable final approvers to meet the payroll deadline of June 20th. This applies for any activity that needs to be reflected on the June 29th paycheck.

For the biweekly pay period ending June 30th -- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by July 2nd. This will enable final approvers to meet the payroll deadline of July 3rd. This applies for any activity that needs to be reflected on the July 13th paycheck.

For the monthly pay period ending June 30th -- All monthly-paid Staff eDocs should be received in the Campus HR action list by June 14th. This will enable final approvers to meet the payroll deadline of June 19th. This applies for any activity that needs to be reflected on the June 29th paycheck.

General eDoc Information:

  • Maintain Funding and Maintain Time Assignment eDocs saved after the vouchers have become available will NOT take effect for that payroll. Department payroll will have to manually update their vouchers for that current payroll closing.

Questions or do you need assistance related to staff or temporary related eDocs? Please email to reach a IU HR Transaction Services team member.

Printable June deadline calendar (PDF)

May

After reviewing the FMS cut-off dates for the May 2018 payroll calendar, I wanted to communicate the following deadlines for Temporary and Staff related electronic eDocs and staff separations paper adjustment vouchers.

For the biweekly pay period ending May 5th -- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by May 7th. This will enable final approvers to meet the payroll deadline of May 9th. This applies for any activity that needs to be reflected on the May 18th paycheck.

For the biweekly pay period ending May 19th -- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by May 21st. This will enable final approvers to meet the payroll deadline of May 23rd. This applies for any activity that needs to be reflected on the June 1st paycheck.

For the monthly pay period ending May 31st -- All monthly-paid Staff eDocs should be received in the Campus HR action list by May 17th. This will enable final approvers to meet the payroll deadline of May 21st. This applies for any activity that needs to be reflected on the May 31st paycheck.

General eDoc Information:

  • Maintain Funding and Maintain Time Assignment eDocs saved after the vouchers are created will NOT take effect for that payroll. Department payroll will have to manually update their vouchers for that payroll closing.

Questions or do you need assistance related to staff or temporary related eDocs? Please email to reach a IU HR Transaction Services team member.

Printable May deadline calendar (PDF)