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HRMS E-Doc and Payroll Adjustment Voucher Deadlines

September

After reviewing the FMS cut-off dates for the September 2018 FMS payroll calendarr, I want to communicate the following deadlines for temporary and staff related eDocs and staff separation paper adjustment vouchers.

For the biweekly pay period ending September 8th

  • Mon, 09/10 - All biweekly-paid temporary and staff eDocs should be received by Campus HR
  • Mon, 09/10 - Staff separation PAV’s are also due for biweekly staff terms effective dated 09/08 or earlier

For the biweekly pay period ending September 22nd

  • Mon, 09/24 - All biweekly-paid temporary and staff eDocs should be received by Campus HR
  • Mon, 09/24 - Staff separation PAV’s are also due for biweekly staff terms effective dated 09/22 or earlier

For the monthly pay period ending September 30th

  • Mon, 09/17 - All monthly-paid staff eDocs should be received by Campus HR
  • Mon, 09/17 - Staff separation PAV’s are also due for PAE terms effective dated 10/1 or earlier

The More You Know!

  • 092 Error upon initiating a staff or temp hire eDoc? Email before routing the eDoc to make sure this person is eligible to be rehired!
  • When completing a maintain person eDoc please do not put periods anywhere in the eDoc. Please also limit the home address to 26 characters. Use the 2nd address line as carry over if necessary. Both situations can causes issues for benefit mailings and issuing W2s. (i.e. 123 Damon Bailey Dr. Apt 301 > 123 Damon Bailey Dr #301)

Questions or do you need assistance related to staff or temporary related eDocs? Please email to reach a IU HR Transaction Services team member.

Printable September deadline calendar (PDF)

August

After reviewing the FMS cut-off dates for the August 2018 FMS payroll calendar, I want to communicate the following deadlines for Temporary and Staff related electronic eDocs and staff separations paper adjustment vouchers. This information and more including a printable calendar will be available online in a few days and found on the HR Systems page. Please contact me directly if questions arise about this notice.

For the biweekly pay period ending July 28th -- All biweekly-paid Temporary and Staff eDocs and staff related PAV’s should be received in the Campus HR Action List by July 30th. This will enable final approvers to meet the payroll deadline of August 1st. This applies for any activity that needs to be reflected on the August 10th paycheck.

For the biweekly pay period ending August 11th -- All biweekly-paid Temporary and Staff eDocs and staff related PAV’s should be received in the Campus HR Action List by August 13th. This will enable final approvers to meet the payroll deadline of August 15th. This applies for any activity that needs to be reflected on the August 24th paycheck.

For the biweekly pay period ending August 25th -- All biweekly-paid Temporary and Staff eDocs and staff term related PAV’s should be received in the Campus HR Action List by August 27th. This will enable final approvers to meet the payroll deadline of August 29th. This applies for any activity that needs to be reflected on the Sept 7th paycheck.

For the monthly pay period ending August 31st -- All monthly-paid Staff eDocs and staff term related PAV’s should be received in the Campus HR action list by August 17th. This will enable final approvers to meet the payroll deadline of August 21st. This applies for any activity that needs to be reflected on the August 31st paycheck.

General eDoc Information:

  • Trying to initiate an eDoc and can’t get the effective date you want? PLEASE contact before routing an eDoc with the wrong effective date. IU HR can help have the correct date from the get go! Correcting after the fact is the absolute last last last resort.

Questions or do you need assistance related to staff or temporary related eDocs? Please email to reach a IU HR Transaction Services team member.

Printable August deadline calendar (PDF)