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Paid Time Off Program for Appointed Nonexempt Staff
Adjustments

Mid-year implementation requires lump sums be given for bonus holidays, honorary vacation, and those reaching 7 and 30 years of service.

Adjustment for Bonus Holidays
Employees received 8 hours of bonus holiday time on April 1. As part of their biweekly accrual after implementation of this program until the end of 2002, employees will earn a total of 19.7 hours. In the first pay period after implementation of this new program, employees will receive a lump sum of 4.3 hours of vacation time.

This ensures employees earn a full 32 hours for 2002: (8 + 19.7 + 4.3 = 32).


Adjustment for Honorary Vacation

Employees eligible for honorary vacation will receive a lump sum of 15.4 vacation hours in the first pay period after implementation of this new program. As part of their biweekly accrual after implementation of this program until the end of 2002, employees will earn the remaining 24.6 hours.

This ensures employees earn the full 40 hours by January 2003: (15.4 + 24.6 = 40).


 

Adjustment for Employees Completing 7 Years of Service between
May 12, 2002 and May 11, 2003

Old program: At the end of 7 years of service, employees start earning an additional week of vacation per year and receive a 40-hour lump sum of vacation time.

New program: At the beginning of 7 years of service, employees start earning an additional week of vacation per year. The lump sum amount at the end of the year is no longer given.

Midyear implementation of this new program requires the two actions below. This will ensure every employee will receive the same amount of vacation time in the new program as they did in the old one.

To determine the size of the amount of the lump sum, follow these steps:

  1. Identify your university service date.
  2. If it is between May 12, 1995 and May 11, 1996, find the line in the table below in which that date falls.
  3. The last figure in that line is the amount of vacation time that will be added to your balance in late May.  

 

Service Dates # of
Pay Periods
Hours per
Pay Period
Lump Sum Amount
5/13/95 to 5/26/95 26 1.54 40.00 hours
5/27/95 to 6/09/95 25 1.54 38.50 hours
6/10/95 to 6/23/95 24 1.54 36.96 hours
6/24/95 to 7/07/95 23 1.54 35.42 hours
7/08/95 to 7/21/95 22 1.54 33.88 hours
7/22/95 to 8/04/95 21 1.54 32.34 hours
8/05/95 to 8/18/95 20 1.54 30.80 hours
8/19/95 to 9/01/95 19 1.54 29.26 hours
9/02/95 to 9/15/95 18 1.54 27.72 hours
9/16/95 to 9/29/95 17 1.54 26.18 hours
9/30/95 to 10/13/95 16 1.54 24.64 hours
10/14/95 to 10/27/95 15 1.54 23.10 hours
10/28/95 to 11/10/95 14 1.54 21.56 hours
11/11/95 to 11/24/95 13 1.54 20.02 hours
11/25/95 to 12/08/95 12 1.54 18.48 hours
12/09/95 to 12/22/95 11 1.54 16.94 hours
12/23/95 to 1/05/96 10 1.54 15.40 hours
1/06/96 to 1/19/96 9 1.54 13.86 hours
1/20/96 to 2/02/96 8 1.54 12.32 hours
2/03/96 to 2/16/96 7 1.54 10.78 hours
2/17/96 to 3/02/96 6 1.54 9.24 hours
3/03/96 to 3/16/96 5 1.54 7.70 hours
3/17/96 to 3/30/96 4 1.54 6.16 hours
3/31/96 to 4/13/96 3 1.54 4.62 hours
4/14/96 to 4/27/96 2 1.54 3.08 hours
4/28/96 to 5/11/96 1 1.54 1.54 hours

 

Example:

The service date is 9/12/95.
This date falls in the line 9/02/95 to 9/15/95.
The last number in this line is 27.72 hours.
27.72 hours of vacation will be added to the employee's vacation balance in late May.

 

Explanation of calculation:
"# of Pay Periods" column: This is the number of pay periods that have passed since the start of the 7th year of service.

"Hours Per Pay Period" column: This is the result of dividing 40 hours by 26 pay periods to determine the amount of this time that is now earned per pay period.

"Lump Sum Amount" column: This is the result from multiplying the previous two columns and is the amount that will be received as a lump sum. The balance of the 40 hours that was previously received at the end of 7 years will be earned with the increased biweekly accrual for the remaining pay periods of the 7th year of service.

* Adjustments will be prorated by FTE for part-time staff.


Adjustment for Employees Completing 30 Years of Service between May 12, 2002 and May 11, 2003
Old program: At the end of 30 years of service, employees start earning an additional week of vacation per year and receive a 40-hour lump sum of vacation time.New program: At the beginning of 30 years of service, employees start earning an additional week of vacation per year. The lump sum amount at the end of the year is no longer given.Midyear implementation of this new program requires the two actions below. This will ensure every employee will receive the same amount of vacation time in the new program as they did in the old one.A one-time lump sum will be added in late May to the vacation balances of employees who will complete 30 years of service between May 12, 2002 and May 11, 2003. The biweekly accrual rate of vacation time for these employees will increase to the fourth level of the vacation earnings table on May 12 -- 8.92 hours of vacation per pay period from the beginning of the 30th year of service and beyond.

 

To determine the size of the amount of the lump sum, follow these steps:

Identify your university service date.

If it is between May 12, 1972 and May 11, 1973, find the line in the table below in which that date falls.

The last figure in that line is the amount of vacation time that will be added to your balance in late May.

Service Dates

# of
Pay Periods

Hours per
Pay Period

Lump Sum Amount

5/13/72 to 5/26/72 26 1.54 40.00 hours
5/27/72 to 6/09/72 25 1.54 38.50 hours
6/10/72 to 6/23/72 24 1.54 36.96 hours
6/24/72 to 7/07/72 23 1.54 35.42 hours
7/08/72 to 7/21/72 22 1.54 33.88 hours
7/22/72 to 8/04/72 21 1.54 32.34 hours
8/05/72 to 8/18/72 20 1.54 30.80 hours
8/19/72 to 9/01/72 19 1.54 29.26 hours
9/02/72 to 9/15/72 18 1.54 27.72 hours
9/16/72 to 9/29/72 17 1.54 26.18 hours
9/30/72 to 10/13/72 16 1.54 24.64 hours
10/14/72 to 10/27/72 15 1.54 23.10 hours
10/28/72 to 11/10/72 14 1.54 21.56 hours
11/11/72 to 11/24/72 13 1.54 20.02 hours
11/25/72 to 12/08/72 12 1.54 18.48 hours
12/09/72 to 12/22/72 11 1.54 16.94 hours
12/23/72 to 1/05/73 10 1.54 15.410 hours
1/06/73 to 1/19/73 9 1.54 13.86 hours
1/20/73 to 2/02/73 8 1.54 12.32 hours
2/03/73 to 2/16/73 7 1.54 10.78 hours
2/17/73 to 3/02/73 6 1.54 9.24 hours
3/03/73 to 3/16/73 5 1.54 7.70 hours
3/17/73 to 3/30/73 4 1.54 6.16 hours
3/31/73 to 4/13/73 3 1.54 4.62 hours
4/14/73 to 4/27/73 2 1.54 3.08 hours
4/28/73 to 5/11/73 1 1.54 1.54 hours

Example:

The service date is 2/6/73.
This date falls in the line 2/03/73 to 2/16/73.
The last number in this line is 10.78 hours.
10.78 hours of vacation will be added to the employee's vacation balance in late May.

Explanation of calculation:

"# of Pay Periods" This is the number of pay periods that have passed since the start of the 30th year of service.

"Hours Per Pay Period" column: This is the result of dividing 40 hours by 26 pay periods to determine the amount of this time that is now earned per pay period.

"Lump Sum Amount" column: This is the result from multiplying the previous two columns and is the amount that will be received as a lump sum. The balance of the 40 hours that was previously received at the end of 30 years will be earned with the increased biweekly accrual for the remaining pay periods of the 30th year of service.

* Adjustments will be prorated by FTE for part-time staff.

 

 

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