IU Benefits go to the benefits homepage go to the UHRS homepage
Benefits home

Paid Time Off Program for Appointed Nonexempt Staff
Gridsheet

I. Vacation Time Plan

The Vacation Time Plan combines 3 categories of accrued time off (vacation, honorary vacation, bonus holidays) into one.

Vacation Accruals
Old Program
New Program

Date of hire to end of 7 years of service:

Vacation                          80 hours
Bonus Holidays                32 hours
Total                             112 hours

Date of hire to end of 6 years of service:

 

112 vacation hours

Beginning of 8 years to end of 14 years of service:

Vacation                        120 hours
Bonus Holidays                32 hours
Total                             152 hours

Beginning of 7 years to end of 13 years of service:

 

152 vacation hours

Beginning of 15 years to end of 30 years of service:

Vacation                        120 hours
Bonus Holidays                32 hours
Honorary Vacation            40 hours
Total                             192 hours

Beginning of 14 years to end of 29 years of service:




192 vacation hours

Beginning of 31 years and beyond:

Vacation                        160 hours
Bonus Holidays                32 hours
Honorary Vacation            40 hours
Total                              232 hours

Beginning of 30 years and beyond:


 

232 hours

Accruals prorated for 50% FTE appointed positions. Same

 

Delivery and Usage for Vacation
Old Program New Program
Vacation
  • Earned biweekly
  • May use after completion of 6 months of service

  • Increases 40 hours at the beginning of 8 & 30 years of service
  • Provided at the time the anniversary date occurs
  • Increase delivered initially as a lump sum; thereafter accrued biweekly
Vacation
  • Same
  • May use amount accrued as of receipt of first pay stub; thereafter as soon as it is accrued
  • Increases at the beginning of 7 & 29 years of service
  • Same
  • Increase accruals begin one year earlier (at 7 & 29 years), on a bi-weekly basis; lump sum payments eliminated
Honorary Vacation
  • 40 hours accrued annually with 15 years of service
  • May use as soon as accrued
  • Delivered as a lump sum each January 1 after completion of 14 years of service
Vacation
  • Rolled into vacation accrual and accrued biweekly beginning with 14 years of service
  • Same
  • Accrual begins at the time the anniversary date occurs, one year earlier (after completion of 13 years of service)
Bonus Holidays
  • Four bonus holidays accrued one per quarter
  • May use as soon as accrued
Vacation
  • Rolled into vacation accrual and accrued biweekly
  • May use amount accrued as of receipt of first pay period, thereafter, as soon as it is accrued

 


top

 

Maximum Vacation Usage
Old Program New Program

Date of hire to end of 14 years:

Vacation                                 200 hours
Bonus Holidays                       32 hours
Max time off taken in
pay period in which
January 1 falls                         72 hours
(This amount did not
count against 200 max
for some campuses)

Total                                        304 hours

 

Date of hire to end of 13 years:








304 vacation hours

Beginning of 15 years and beyond:

Vacation                        200 hours
Bonus Holidays                32 hours
Max time off taken in
period in which
January 1 falls                  72 hours
Honorary Vacation -
up to max (480 hours)    480 hours

Total                             784 hours

Beginning of 14 years and beyond:









784 vacation hours

 

General Rules for Vacation Time Usage
Old Program New Program
May use for vacation

Same

May use to cover absences for:

  • adverse weather conditions
  • adverse working conditions
  • attending class
  • family medical leave
  • funeral/bereavement beyond 3-day limit for eligible family members and for other relatives and close friends
  • on-the-job injuries as a supplement to workers' compensation
  • military training beyond the 15 paid day max 

Same

  • same
  • same
  • same
  • same
  • same

 

  • same 

  • same

Requires supervisory approval

Same

May need to submit documentation for usage not scheduled in advance

Same

 

 

top

Separation Pay (Terminal Pay) for Vacation Time
Old Program New Program
Eligibility
Vacation - after 6 months
Bonus Holidays - after it is accrued each quarter 
Honorary Vacation - after it is accrued at 15 years of service
Eligibility
Vacation - after 6 months, including amount rolled in for Bonus Holidays

Honorary rolled into vacation, beginning with 14 years
Amounts
6 months through 7 years:
Vacation max                200 hours 
One Year accruals           80 hours 
Bonus Holidays               32 hours
Totals                          312 hours
Amounts
6 months through 6 years:



Totals                          312 hours
8 years through 14 years:
Vacation max                200 hours 
One Year accruals         120 hours 
Bonus Holidays               32 hours
Totals                          352 hours
7 years through 13 years:



Totals                          352 hours

Start of 15 years:
Vacation max                200 hours 
One Year accruals         120 hours 
Bonus Holidays               32 hours
Honorary Vacation           40 hours 
Totals                          392 hours

Start of 14 years 



Totals                          392 hours

The previous amount
is increased by one
week each year
beginning with 16 years    432 hours
until maximum of 480
hours are accrued by
beginning of 26 years       832 hours

Start of 15 years:   432 hours


Start of 25 years:   832 hours

Start of 16 years       432 hours
Start of 17 years       472 hours
Start of 18 years       512 hours
Start of 19 years       552 hours
Start of 20 years       592 hours
Start of 21 years       632 hours
Start of 22 years       672 hours
Start of 23 years       712 hours
Start of 24 years       752 hours
Start of 25 years       792 hours

Start of 15 years       432 hours
Start of 16 years       472 hours
Start of 17 years       512 hours
Start of 18 years       552 hours
Start of 19 years       592 hours
Start of 20 years       632 hours
Start of 21 years       672 hours
Start of 22 years       712 hours
Start of 23 years       752 hours
Start of 24 years       792 hours

Start of 26 years to
end of 30 years         832 hours

Start of 25 years to
end of 29 years         832 hours

Start of 31 years       872 hours

Start of 30 years        872 hours

 

top

II. Income Protection Time (Sick Time) Plan

Accruals for Income Protection Time 
Old Program New Program
Accrue 96.2 hours per year Same
Prorated for 75% FTE and above Same

 

Eligibility for Income Protection Time
Old Program New Program
May use after 4 months (2 months at IUPUI) May use amount accrued as of receipt of first pay stub; thereafter as soon as it is accrued

 

General Rules for Income Protection Time Usage
Old Program New Program
May use to cover absences for: 
  • personal illness
  • immediate family illness with 5 day limit
  • family medical leave
  • on-the-job injuries as a supplement to workers' compensation
Same
  • same
  • same with no 5 day limit
  • same
  • same 
May use to cover Personal Affairs related absences up to 24 hour maximum:
  • special situation that cannot be performed during hours off such as marriage arrangements, real estate transaction, etc.
  • personal non-health related emergencies
  • adverse weather conditions adverse working conditions
  • attend class
  • military training in excess of 15 paid day max
  • religious holiday that is not a university-observed holiday
Personal Affairs eliminated as a separate category, however, may use income protection for same situations
  • same for all situations


May require verification Same

 

Separation Pay (Terminal Pay) for Income Protection Time
Old Program New Program
Payment for sick time available only at retiree status Same

 

top

III. Other Paid Time Off Plan

Other Paid Time Off
Old Program New Program
Holidays - 9 Same
Funeral - up to 3 days Same
All others including: Same
   Military Leave Same
   Court Duty Same
   Voting Same
   Adverse Weather Same
   Adverse Working Conditions Same
   Injury on the job Same
   Compensatory Time Off Same
Personal Affairs Time No longer a separate category
   Up to 24 hours limit per year No limit
   Charged to vacation or sick time Use vacation or sick time

 

top

 

Benefit plan information on these web pages is in a summary format and is not intended to replace actual plan documents. Indiana University reserves the right to amend or terminate all or any part of any benefit plan.

 

Quick links, publications, forms, etc.