Staff Attendance at the Inauguration of
Adam W. Herbert as Indiana University’s 17th President

On Thursday, April 15, 2004, at 3:00 p.m., Dr. Adam Herbert will be inaugurated as Indiana University’s 17th president. This event will be held at the IU Auditorium in Bloomington, with live video feeds to other campus locations.

The inauguration of Dr. Herbert is an exceptional event, and he is expected to share his vision for the university. All Staff employees have been invited to attend this event and are encouraged to do so. The following guidelines apply:

• Attendance at Dr. Herbert’s inauguration or a live video feed at another campus, is to be treated as a work-related activity. Staff employees are not required to use paid time off benefits or to incur an absence without pay to attend this event. This applies only to Staff who are scheduled to work on April 15 at 3:00 p.m. and who actually attend the president’s inauguration in person or at a live video feed.

• If an employee’s shift ends prior to the conclusion of the inauguration, the employee would be paid only through the end of the normal shift unless other arrangements have been made to adjust the schedule. Overtime should not be incurred as a result of attending the inauguration.

• Supervisory approval is required for Staff who attend this event during work time, and supervisors should use good judgment in supporting employees’ requests while ensuring that essential services continue as expected.

This is indeed a special event for Indiana University. Please make every effort to accommodate Staff employees who wish to attend.

University Human Resource Services
March 11, 2004