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Preface

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A. Responsibility and eligibility

B. Recordkeeping

C. Employment in multiple jobs

 

Overtime
Hourly 4.2

Effective January 1, 2003

This policy applies to all Hourly employees.

A. Responsibility and eligibility

1. It is the responsibility of supervisors to plan and schedule work so it can be performed within the regularly scheduled hours; therefore, overtime work will not be permitted except when absolutely necessary.

2. It is understood that employees will perform reasonable overtime assignments when required, except where cases of personal emergency exist.

3. Hourly employees receive overtime pay at the rate of time and one-half of the rate for the overtime work performed for hours worked in excess of 40 hours per workweek. Compensatory time off is not an option for Hourly employees.

4. Overtime shall not be worked unless authorized in advance by an employee's supervisor. Employees who work unauthorized overtime (i.e., overtime not authorized by their supervisor) will be paid for the time worked; however, such employees may be subject to discipline.

B. Record keeping responsibilities

1. It is each employee's responsibility to accurately record all hours worked on the university-provided timekeeping device.

2. It is each department's responsibility to maintain the record of all hours worked and to submit the record to each Payroll office.

   1. Each employee must submit the recorded time to his or her supervisor for approval, before the department submits the record to Payroll.

C. Employment in multiple jobs

1. If as the result of working for more than one department in a week, an Hourly employee works more than 40 hours in that workweek, the rate of compensation for the time worked in excess of 40 hours will be the weighted average of the rates for all university jobs for which time was recorded for the employee during the workweek.

2. The department(s) in which the employee worked after reaching 40 hours of work in the week will pay for the overtime.

3. There are occasional and sporadic Hourly jobs such as ticket takers and special event ushers for which an employee may be hired to perform. With advance authorization, these jobs are paid at the regular rate of pay for the job. Contact the campus human resources office if questions arise.