UHRS Home

Preface

Table of Contents

Search manual

Page contents:

A. Criteria

B. How to establish

C. Guidelines for hourly basis

D. From hourly to appointed position

Forms:

Position Description (MS Word doc)

Establishing a Position
PA/SS 2.1

Revised January 14, 2008
Changes indicated in red font.

Employees covered by this policy
This policy applies to Professional Staff and Support and Service Staff not covered by a union.

A. Criteria for establishing an appointed position

1. If a department expects a prospective employee to work at least 1,930 hours or more in a fiscal year within a responsibility center (RC), then an appointed position should be established.

1. Hours of work is based on all expected work within an RC, even if such hours are from different funding sources or different departments within an RC, and/or multiple tasks are performed.

2. If it is expected that an employee will work less than 1,930 hours in a fiscal year, ensure that (1) the position is needed for at least nine months in a twelve-month period, (2) is at least half-time, and (3) funds are available before establishing it as an appointed position.

B. How to establish an appointed position

1. The Position Description must be on file with the campus human resources office before listing the job internally or externally.

2. Obtain approval for establishing the new position using campus procedures.

3. Follow the position classification procedure described in the appropriate policy, as it applies to your campus.

   1. Position Classification/Reclassification for Support and Service Staff Positions
   2. Principles and Guidelines for Professional Staff Positions

4. Contact the campus human resources office to begin recruitment for the position. Provide an alternate format of the position announcement if an individual with a disability requests one.

C. Guidelines for employing persons on an hourly basis

1. Departments may employ persons on an hourly basis under the following conditions.

1. The need for the position is temporary (less than nine months), no matter if the position is full time or part time.

2. The need for services, or the availability of a full-time or part-time person is irregular, intermittent, or subject to work on an as-needed basis because the department cannot predict its demands and the total number of hours worked will be less than 1,930 hours in a fiscal year within an RC.

3. The need for the position is less than 20 hours per week (less than 50% FTE).

2. Hourly positions that normally require 1,000 or more hours of services in a calendar year shall be established as PERF-eligible positions. If the expected hours change so that an Hourly position would meet this 1,000-hour threshold, the department shall change its status to a PERF-eligible position.

3. The department must follow appropriate employment policies and procedures, have budgetary approval of available funds, and establish the rates of pay.

D. When to establish an appointed position from an hourly position

Note: Check with the campus human resources office for applicability of the following procedure.

If continuous and regular employment would justify an appointed staff position, a department head or account manager is responsible for implementing the following procedure.

1. Inspect the hourly employment rolls at least quarterly.

2. Department heads should establish an appointed position when an hourly employee has worked for 1,930 hours or more in a fiscal year within a responsibility center (RC).

1. Hours of work is based on all expected work within an RC, even if such hours are from different funding sources or different departments within an RC, and/or multiple tasks are performed.

3. Establish the position using the procedures described above.

4. Advertise the position or request a waiver from the campus human resources office. (See Advertising a Position policy.)