Indiana University Indiana University

Indiana University

 

Policies for Professional Staff and
Support and Service Staff not Covered by a Union

Adverse Weather
PA/SS 8.3

Revised July 1, 2006
Changes indicated in red font.

Employees covered by this policy
This policy applies to Professional Staff and Support and Service Staff not covered by a union.

A. Introduction

The university will generally not close because of adverse weather. It is the university’s policy to operate at all times and staff are expected to report for duty unless notified otherwise.

B. Options for covering an absence due to adverse weather when a campus remains open

  1. Employees are expected to use their best judgment if adverse weather creates extreme travel hazards for traveling to or from the workplace. They should not endanger themselves nor ignore the statements of local officials about traveling during adverse weather. The employee should make every effort to notify the departmental supervisor if they are not going to be able to make it to work. The advance notice requirements for use of time off will be waived.

Support and Service staff

  1. The department may authorize use of the following options so that Support and Service Staff do not suffer loss of pay.

    1. Accrued paid time off benefits

    2. Accrued compensatory time

    3. Make up the work on an hour-for-hour basis during the same workweek

    4. Instead of charging an absence against the items listed above, staff may request an absence without pay and with benefit accrual.

    5. Work from home if appropriate documentation of work time can be obtained.

Professional staff

  1. Professional staff who are absent may use the options listed below to cover an absence.

    1. PAO Staff may use accrued PTO, accrued compensatory time, or with supervisory approval, make up the work on an hour for hour basis during the same week.

    2. PAU Staff may use accrued PTO or, with supervisory approval, make up the work on an hour for hour basis during the same week.

    3. PAE Staff may work a different schedule with supervisory approval, or, if absent for a full work day, may use accrued PTO.

    4. Instead of charging an absence against the items listed above, Professional Staff may request an absence without pay and with time off accrual.

    5. Work from home if approved by the department.

C. Guidelines for when campus is closed

  1. If adverse weather conditions are widespread and extremely severe, the president on the Bloomington campus and the chancellors of other campuses may close the campus. Local radio stations announce such a closure.

    1. The cancellation of classes does not mean that the campus is closed. Closing the campus is a specific action of a chancellor separate from a decision to cancel classes.

  2. When a campus is closed, pay continues for all staff for whom the closing occurs on a scheduled workday. Staff do not have to charge the absence to an allowance or make up the time. An absence charged to weather should be coded on the payroll voucher.

D. Compensation for work performed when a campus is closed

  1. There are some jobs which require employees to work during such circumstances. Supervisors are to notify employees in such jobs of this requirement and to contact Office of Insurance, Loss Control & Claims to have Emergency ID cards issued to these employees in advance.

Support and Service staff

  1. Support and Service Staff employees who are required to work when the campus is closed due to adverse weather on their scheduled workday receive pay for the hours worked plus one of the types of premium compensation listed below. The department head determines which type of additional compensation the employee receives.

    1. Pay at the rate of 1½ times the hourly rate

    2. Time off at the rate of 1½ times the hours worked

Professional staff

  1. Professional staff who are required to work during adverse weather receive their regular pay but do not receive any additional pay or time off.

 

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University Human Resource Services
Last updated: 19 May 2009
URL: http://hr.iu.edu/policies/
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