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Policies for Service Staff Employees
Represented by AFSCME at Bloomington, Indianapolis, and South Bend

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Introduction

Table of Contents

Current Agreement
2012-2015

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Table of Contents

Effective: July 1, 2012
Last Updated: February 4, 2014

Responsible University Office: University Human Resources

Responsible University Administrator: Senior Vice President and Chief Financial Officer

Policy Contact: University Human Resources

University-wide policies listed in this Table of Contents are now located on the University Policies web site. Clicking a university-wide policy link will take you to that specific policy. University-wide policies are those that, for a given employee group(s), apply across all campuses.

 

Introduction

1. Establishing Positions

1.1 Establishing Staff Positions
1.2 Position Classification

2. Employment

2.0 Equal Opportunity/Affirmative Action
2.1 Advertising Job Openings
2.2 Background Checks
2.3 Eligibility for Reemployment
2.4 Employment Accommodations for Persons with Disabilities Under ADA-Title 1
2.5 Employment of Relatives, Students, and Minors
2.6 Evaluation for New Employees
2.7 IU Service Credit from Affiliated Entities
2.8 Management of Human Resource Records
2.9 Outside Contractors
2.10 Promotions and Transfers
2.11 Recruitment-Selection
2.12 Reemployment Provisions
2.13 Seniority Date/Service Credit
2.14 Trial Period for Promoted or Transferred Employees

3. Salary and Wage Administration

3.1 Payroll Procedures
3.2 Premium Pay
3.3 Reward and Recognition Plans UPDATED
3.4 Temporary Work and Pay
3.5 Employee Referral Incentive Program NEW!

4. Benefit Programs

4.1 Base Retirement Plan for Support and Service Staff
4.2 Medical and Dental Coverage
4.3 Healthcare Benefits during an Unpaid Leave of Absence

5. Time Off

5.1 Discretionary Leave of Absence
5.2 Family and Medical Leave Act (FMLA)
5.3 Funeral Time
5.4 Holidays
5.5 Income Protection Time (Sick Leave)
5.6 Leaves for Military Duty and Leaves for Military Families
5.7 Vacation
5.8 Voting and Court Duty

6. Work Schedules

6.1 Absences With and Without Pay
6.2 Overtime Pay for Staff and Temporary Employees
6.3 Work Schedules, Hours, and Uniforms

7. Employee Conduct

7.1 Computer Usage
7.2 Conflicts of Commitment
7.3 Conflicts of Interest
7.4 Consensual Relationships
7.5 Firearms and Weapons Prohibitions
7.6 Fiscal Misconduct/Ghost Employment
7.7 Policy Against Sexual Harassment
7.8 Political Activity
7.9 Substance Free Workplace
7.10 Threatening or Violent Behavior
7.11 Whistleblower Policy
7.12 Confidentiality of Student, Medical, and Personnel Records

8. Employee Improvement and Grievance Resolution

8.1 Corrective Action
8.2 Problem-Grievance Resolution
8.3 Training and Education

9. Separation

9.1 Reduction in Force UPDATED
9.2 Separation Pay
9.3 Separations
9.4 Layoff NEW!

10. Health and Safety

10.1 Adverse or Unsafe Working Conditions
10.2 Adverse Weather Conditions UPDATED 2/2014
10.4 Injury on the Job
10.5 Pandemic Emergency
10.6 Provisions for Lactating Mothers
10.7 Safety Committee
10.8 Workplace Safety

11. Employee Organizations

11.1 Conditions for Cooperation
11.2 Articles of Cooperation – Articles 1 through 5
11.3 Union-Administration Relations (Union Release Time)
11.4 University Bargaining Unit Determination

12. Appendixes

12.1 2012-2015 Agreement for Bloomington, IUPUI, and South Bend
12.2 Articles of Cooperation
     12.2.a Bloomington Articles 5.A. - 5.S.
     12.2.b.. IUPUI Articles 5.A - 7
     12.2.c South Bend Articles 5.A – 5.F
12.3 South Bend SM Attendance Program
12.4 Previous Agreements
     12.4a. Bloomington
          1994-95 Agreement
          1996-97 Agreement
          1998-2000 Agreement
          2000-02 Agreement
          2002-04 Agreement
          2004-2006 Agreement
          2006-2008 Agreement
          2008-10 Agreement
          2010-13 Agreement
     12.4.b IUPUI
          2008/09 Agreement (PDF)
          2009/10 Agreement (PDF)
          2010/11 Agreement (PDF)
     12.4.c South Bend
          1999-00 Agreement
          2001-03 Agreement
          2003-05 Agreement
          2004-05 Agreement
          2005-07 Agreement
          2007-09 Agreement
          2009-11 Agreement
          2011-12 Agreement

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University Human Resource Services
Last updated: 9 July 2014
URL: http://hr.iu.edu/policies/
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