Indiana University Indiana University

Indiana University


Policies for Support Staff
Represented by CWA, Local 4730 at Bloomington and Northwest

Adverse Weather Conditions
CWA 4.2

Effective date

Revised July 1, 2013

Employees covered by this policy
This policy applies to all Support Staff at IU Bloomington and Northwest.

A. Missed work due to extreme travel hazards

  1. It is the policy of the university to operate at all times; therefore, employees are expected to report for duty unless notified otherwise.

  2. It is not expected that the university will close, although there will be times because of weather when certain employees cannot travel to work or may need to leave early. If adverse weather conditions create extreme travel hazards for an employee traveling to or from the workplace, the following provisions apply:

    1. The employee should make every effort to notify the departmental supervisor.

    2. The employee will have the choice of use of accrued vacation, accrued income protection time due to or as provided under "emergency" provision, previously accrued compensatory time, or with supervisory approval the work may be made up on an hour-for-hour basis during the same week so that the employee will not suffer loss of pay.

    3. At their option, employees may be absent without pay and still accrue time off. This is in lieu of charging the absence against items listed in 2.b. above.

B. Closing of campus

  1. If adverse weather conditions are widespread and extremely severe, the president on the Bloomington campus and the chancellors on the other campuses may determine that the campus should be closed and announce by means of local radio stations that employees will not report to work. Under such circumstances, the following provisions apply:

    1. Pay for employees will be continued without charge to allowances or make-up of time.

    2. Only emergency Temporary and appointed employees who are required to work will be allowed time and one-half additional time off, or pay, as determined by the department head for those hours worked when the campus is actually closed.  

      1. It is the responsibility of supervisors to notify employees in advance which jobs may be subject to emergency requirements.

  2. When campus is closed, an absence charged to weather should be coded on the payroll voucher with appropriate notation in comment section.

  3. Non-emergency employees who report to work when the campus is closed will be compensated at their regular rate of pay.


Procedure 4.2
Obtaining information about a weather closing

  1. When it appears that campus may be closed due to weather, employees are requested to listen to their radios for information.

  2. At Bloomington employees may also call the university's emergency information number at 1-877-482-5486 or visit the Campus Emergency Site at

  3. At Northwest employees may also call the university's emergency information number at 1-877-482-2678, or visit the Northwest Weather Watch and Emergency Closing Information site at

Back to top


University Human Resources
Last updated: 12 July 2013
Comments concerning content and the Web site:
Privacy Statement