Student Records

Contents: Background | Definitions | Requirements | Exceptions | Points of Special Interest | Releasable Information | Contact

Family Education Rights and Privacy Act (FERPA) - A General Outline

Background of the Regulation

Definitions

Directory/public information: information contained in the record which would not generally be considered harmful or an invasion of privacy if disclosed (i.e., name, address, phone number, major, dates of attendance, admission or enrollment status, campus, school, class standing, degrees and awards, activities, sports).

Personally identifiable/private information: information contained in the record which would generally be considered more sensitive or an invasion of privacy if disclosed (i.e., student identification number/social security number, grades, hours completed, GPA, current class schedule, parent name and address). At IU, this includes date of birth.

Eligible student: a student who has reached 18 years of age OR is attending an institution of postsecondary education.

Requirements of the Institution

Exceptions

Certain exceptions to the requirement of "prior written consent" are written into the law which the institution may honor:

Points of Special Interest

Student Record Information Which May Be Released Without Student's Written Authorization

* = Unless student has filed an exclusion.
D = Release dependent on information being determined "legitimate need to know".

Requestor: Parent, Guardian, or Spouse

  • Name: Yes
  • SIDN: No
  • Address
    • Local: Yes*
    • Home: Yes*
    • Parents: No
  • Phone
    • Local: Yes*
    • Home: Yes*
  • Birth
    • Date: No
    • Place: No
  • Any other additional personal Information: No
  • Currently
    • Admitted: Yes
    • Enrolled: Yes
  • Dates of attendance: Yes
  • Campus: Yes
  • School: Yes
  • Major: Yes
  • Class: Yes
  • Degree: Yes
  • Honors: Yes
  • Other CRSE/Admission Info: No

Requestor: University President, Vice President, or Their Representatives

  • Name: Yes
  • SIDN: D
  • Address
    • Local: Yes* D
    • Home: Yes* D
    • Parents: D
  • Phone
    • Local: Yes* D
    • Home: Yes* D
  • Birth
    • Date: D
    • Place: D
  • Any other additional personal Information: D
  • Currently
    • Admitted: Yes
    • Enrolled: Yes
  • Dates of attendance: Yes
  • Campus: Yes
  • School: Yes
  • Major: Yes
  • Class: Yes
  • Degree: Yes
  • Honors: Yes
  • Other CRSE/Admission Info: D

Requestor: Deans, Chairpersons, or Their Representatives of Student's School

  • Name: Yes
  • SIDN: D
  • Address
    • Local: Yes* D
    • Home: Yes* D
    • Parents: D
  • Phone
    • Local: Yes* D
    • Home: Yes* D
  • Birth
    • Date: D
    • Place: D
  • Any other additional personal Information: D
  • Currently
    • Admitted: Yes
    • Enrolled: Yes
  • Dates of attendance: Yes
  • Campus: Yes
  • School: Yes
  • Major: Yes
  • Class: Yes
  • Degree: Yes
  • Honors: Yes
  • Other CRSE/Admission Info: D

Requestor: Faculty

  • Name: Yes
  • SIDN: D
  • Address
    • Local: Yes* D
    • Home: Yes* D
    • Parents: D
  • Phone
    • Local: Yes* D
    • Home: Yes* D
  • Birth
    • Date: D
    • Place: D
  • Any other additional personal Information: D
  • Currently
    • Admitted: Yes
    • Enrolled: Yes
  • Dates of attendance: Yes
  • Campus: Yes
  • School: Yes
  • Major: Yes
  • Class: Yes
  • Degree: Yes
  • Honors: Yes
  • Other CRSE/Admission Info: D

Requestor: Employer

  • Name: Yes
  • SIDN: No
  • Address
    • Local: Yes*
    • Home: Yes*
    • Parents: No
  • Phone
    • Local: Yes*
    • Home: Yes*
  • Birth
    • Date: No
    • Place: No
  • Any other additional personal Information: No
  • Currently
    • Admitted: Yes
    • Enrolled: Yes
  • Dates of attendance: Yes
  • Campus: Yes
  • School: Yes
  • Major: Yes
  • Class: Yes
  • Degree: Yes
  • Honors: Yes
  • Other CRSE/Admission Info: No

Requestor: Government Agencies (unless subpoenaed by a court)

  • Name: Yes
  • SIDN: No
  • Address
    • Local: Yes*
    • Home: Yes*
    • Parents: No
  • Phone
    • Local: Yes*
    • Home: Yes*
  • Birth
    • Date: No
    • Place: No
  • Any other additional personal Information: No
  • Currently
    • Admitted: Yes
    • Enrolled: Yes
  • Dates of attendance: Yes
  • Campus: Yes
  • School: Yes
  • Major: Yes
  • Class: Yes
  • Degree: Yes
  • Honors: Yes
  • Other CRSE/Admission Info: No

Requestor: Other Educational Institutions

  • Name: Yes
  • SIDN: No
  • Address
    • Local: Yes*
    • Home: Yes*
    • Parents: No
  • Phone
    • Local: Yes*
    • Home: Yes*
  • Birth
    • Date: No
    • Place: No
  • Any other additional personal Information: No
  • Currently
    • Admitted: Yes
    • Enrolled: Yes
  • Dates of attendance: Yes
  • Campus: Yes
  • School: Yes
  • Major: Yes
  • Class: Yes
  • Degree: Yes
  • Honors: Yes
  • Other CRSE/Admission Info: No

Requestor: All Others

  • Name: Yes
  • SIDN: No
  • Address
    • Local: Yes*
    • Home: Yes*
    • Parents: No
  • Phone
    • Local: Yes*
    • Home: Yes*
  • Birth
    • Date: No
    • Place: No
  • Any other additional personal Information: No
  • Currently
    • Admitted: Yes
    • Enrolled: Yes
  • Dates of attendance: Yes
  • Campus: Yes
  • School: Yes
  • Major: Yes
  • Class: Yes
  • Degree: Yes
  • Honors: Yes
  • Other CRSE/Admission Info: No


Contact

For questions and more information, call Carissa Bullman at 855-9349.

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