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Indiana University

University Human Resources

Student Records

Contents: Background | Definitions | Requirements | Exceptions | Points of Special Interest | Releasable Information | Contact

Family Education Rights and Privacy Act (FERPA) - A General Outline

Background of the Regulation

Definitions

Directory/public information: information contained in the record which would not generally be considered harmful or an invasion of privacy if disclosed (i.e., name, address, phone number, major, dates of attendance, admission or enrollment status, campus, school, class standing, degrees and awards, activities, sports).

Personally identifiable/private information: information contained in the record which would generally be considered more sensitive or an invasion of privacy if disclosed (i.e., student identification number/social security number, grades, hours completed, GPA, current class schedule, parent name and address). At IU, this includes date of birth.

Eligible student: a student who has reached 18 years of age OR is attending an institution of postsecondary education.

Requirements of the Institution

Exceptions

Certain exceptions to the requirement of "prior written consent" are written into the law which the institution may honor:

Points of Special Interest

Student Record Information Which May Be Released Without Student's Written Authorization

Requestor

N
A
M
E

S
I
D
N

Address

Phone

Birth

Any Other
Personal
Info

Currently

DA
AT
TT
EE
SN
   D
OA
FN
   C
   E

C
A
M
P
U
S

S
C
H
O
O
L

C
L
A
S
S

M
A
J
O
R

D
E
G
R
E
E

H
O
N
O
R
S

Other CRSE/
Admission
Info

L
O
C
A
L

H
O
M
E

P
A
R
E
N
T

L
O
C
A
L

H
O
M
E

D
A
T
E

P
L
A
C
E

A
D
M
I
T
T
E
D

E
N
R
O
L
L
E
D

Parent, Guardian,
or Spouse

Yes

No

Yes*

Yes*

No

Yes*

Yes*

No

No

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

University Pres.,
V.P., or Their
Representatives

Yes

D

Yes
*D

Yes
*D

D

Yes
*D

Yes
*D

D

D

D

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

D

Deans, Chairpersons, or Their
Representatives of Student's School

Yes

D

Yes
*D

Yes
*D

D

Yes
*D

Yes
*D

D

D

D

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

D

Faculty

Yes

D

Yes
*D

Yes
*D

D

Yes
*D

Yes
*D

D

D

D

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

D

Employer

Yes

No

Yes*

Yes*

No

Yes*

Yes*

No

No

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Government Agencies
(unless subpoenaed
by a court)

Yes

No

Yes*

Yes*

No

Yes*

Yes*

No

No

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Other Educational
Institutions

Yes

No

Yes*

Yes*

No

Yes*

Yes*

No

No

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

All Others

Yes

No

Yes*

Yes*

No

Yes*

Yes*

No

No

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

"*" Unless student has filed an exclusion.

"D" Release dependent on information being determined "legitimate need to know".


Contact

For questions and more information, call Bart Quinet at 855-0121.

Return to Legal Compliance

 

Page updated: 13 February 2008
UNIVERSITY HUMAN RESOURCES
Contact: • 812-855-2172

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