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New Employee Departmental Orientation
Checklist
We recommend you print this list and check off each item as it is completed. Expand and tailor this list to suit your departmental orientation needs. Decide what information needs to be covered Day 1, Week 1, and Month 1. Do not overload the new employee by covering too much on Day 1.
Prior to New Employee's Arrival:
 Designate work area
Assign a phone number and provide telephone directories
Arrange for office supplies
Prepare required paperwork
Keep your schedule free to meet with new employee
Arrange to have lunch the first day
Schedule HR orientation, if available on your campus
Plan a "welcome" get-together with other staff
Prepare first job assignment
Arrange for mentor or buddy to work with new employee
Attach name to workplace (even if only construction paper)
Send area information collected from visitors center or Chamber of Commerce if employee is re-locating to Bloomington
Give clear directions to department and where to park
Administrative Information
Keys
Application (if not completed prior to hire)
I-9
Tax forms
PAF (Personnel Action Form)
Personal data form
Evaluation Period
Office Information and Customs
Work area (and guidelines concerning decoration)
Introduction to co-workers
Parking
Dress
Mail
Telephone procedures
Operation of equipment (include policies on use of e-mail, fax, copier, etc.)
Staff ID card
"Call-in" procedure (for absences)
Clerical support/reception area
Staff meetings
Customer service philosophy
Account number
Office safety/security issues
Emergency Action Plan for building
Employee's need for evacuation assistance
Organizational publications
Sports teams, union activities, celebrations
Job Specific Information
Departmental Goals
Job description (duties, responsibilities, performance standards expected)
Organizational chart
Hours/work schedule/ breaks/overtime/flextime
Pay rate (pay days/time sheets)
Job procedure manuals
Confidentiality practices
Office supplies (and how to obtain)
Office Tour
Limited introductions
Restrooms
Vending machines
Employee entrances
Locations of nearby departments
Bulletin boards and other sources of information
Break room
Stairs
Elevators
Fire exits
Conference area(s)
Restricted area(s)
Files
Storage
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