UITS LISTSERV Usage Standards

(see also Master List of Messaging Policies)

LISTSERV is L-Soft international, Inc.'s software for managing electronic mailing lists. LISTSERV is extremely versatile and configurable. In addition to managing mailing lists, it can also be used for making a set of files publicly accessible by e-mail.

The following restrictions on LISTSERV usage apply:

  • In most cases, list members must consent to being on your list(s). List owners must comply immediately to requests from subscribers to be removed from lists. Class instructors or IU offices may use LISTSERV lists of students in a class, students of a particular major, staff in a particular department, etc. In cases such as these, a request to be removed from a LISTSERV list need not be honored by the list owner.

  • Lists may not attempt to address the entire IU community, nor any large group of individuals for which you are not administratively responsible. No mass unsolicited mailings are allowed. Under *NO* circumstances may addresses from UITS LISTSERV lists be compiled, collected or used for any purpose, commercial or non-commercial, other than mail regarding the topic of the list. The copyright to the subscriber list in its entirety is held by the list owner(s). Addresses may not be used for mass mailings ("spams") or databases without the express written permission of the individual subscriber. All lists are deemed to be "private", regardless of the Review= setting.

  • All lists must be owned or sponsored by an individual with a valid IU network id. By agreeing to own a LISTSERV list, the owner assumes the responsibility of day-to-day monitoring and operation of the list. It is the owner's job to ensure that the list continues to run smoothly, that university policies are adhered to, and that the stated objective(s) of the list are followed. The owner is expected to be the subscriber's contact when problems or questions regarding LISTSERV arise.

  • By default, all new LISTSERV lists are created with a send policy of 'Send=Private'. This means that only those subscribed to the list may post to the list. UITS strongly recommends using either Send=Private,Confirm or Send=Editor,Hold,Confirm in your list configuration. Please refer to the Knowledge Base article In LISTSERV, what does the Send keyword do, and what are the possible settings? for more information about the LISTSERV Send keyword. You will find additional suggestions for protecting your list in How can I make my LISTSERV list more secure?

  • "-L" will be added to all list names (e.g. NT-DEMO-L). LISTSERV Administration reserves the right to name lists appropriately.

  • List names may only contain the characters A through Z, the numbers 0 through 9 and a hyphen (-). List names may contain up to 32 characters, but it is strongly recommended that the name be kept in 8 to 12 character range.

  • Subscribers agree to hold UITS and the list owners harmless for any opinions expressed on a LISTSERV mailing list. Opinions stated do not necessarily reflect the opinions of IU, UITS or the list owners.

  • Subscribers are expected to maintain standards of "Netiquette" as cited in the, L-Soft international, Inc. "List Owner's Manual"

  • List owners are expected to state the specific purpose and participation guidelines of their lists in a welcome message (listname.WELCOME) to new subscribers. Subscribers will be issued at least one warning by the list owner when their postings fall outside the stated guidelines. If a subscriber continues to post inappropriately, the list owner may remove or moderate the subscriber at the owner's discretion.

    Complaints about the nature or requirements of the guidelines outlined for a specific list should be discussed with the list owner. The Indiana University Information Technology Policy Office in the IU Office of the VP for IT(itpo@iu.edu) is available should the list owner need advice, suggestions or assistance with regards to establishing appropriate guidelines.

  • The copyright to an individual posting made to any UITS list is held by the individual poster. The copyright to the compliation of postings to any UITS list is held by the primary list owner/sponsor. Redistribution of the postings made to this list without the express written permission of the list owner is forbidden. All redistribution must include the original mail headers crediting the source of the material.

  • Requests for redistribution of individual list postings or any compilation of same must be given explicit approval by the copyright holder to be valid. Lack of response to a request shall not be considered an implied agreement.

  • Each spring, LISTSERV list owners will receive a renewal notice via e-mail. To renew a list owners must reply to this message by the date specified, or their list will be removed from the system.

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