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Equipment & Inventory

Capital Assets

Capital Assets are defined by Indiana University as equipment that:

• has an acquisition value of at least $5,000 and
• has a useful life expectancy of one year or greater. 

Capital equipment must be tagged with a Yellow IU Inventory Tag upon receipt.  Any movement of or change in capital equipment must be recorded according to Indiana University Policy. Any time an asset is moved, sold, traded, repurposed, or discarded contact the UITS Capital Asset Coordinator via email at inventor@indiana.edu   or phone 812-855-2881 immediately, so that the asset can be updated within the timeframe required by University Policy.

If you believe you may be dealing with a capital item, but find no IU yellow capital tag on it, please contact us and we can help research the item.

Equipment Loans

An equipment loan form must be completed when taking IU owned equipment off premises.  This document must be completed and approved by your division head prior to removing the equipment from campus, and is valid for a period of up to two years.  If the loaned equipment is not returned within the two year period, a new loan form must be completed and approved.  When the loaned equipment is returned, a loan return form must be completed.  You may report both loans and returns via the Equipment Loan/Return Requests link.   

If you have questions about equipment loans, please contact inventor@indiana.edu.

Shipping and Receiving

For information concerning the shipping or return of items, please contact:

• IUB: 855-2881, Data Center Dock
• IUPUI: 278-3338, ICTC Receiving Rm 063