Travel
Non-Employee Instructions
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Items required to complete a disbursement voucher for a traveler not employed by IU
1. All Original Receipts
2. W9 if US citizen or W8BEN, copy of I-94 and tax cover sheet if non-resident alien.
The W9 form can be found at: http://www.indiana.edu/~thtr/people/forms/w9.pdf
The W8BEN form can be found at: http://www.irs.ustreas.gov/pub/irs-pdf/fw8ben.pdf
The tax cover sheet can be found at: https://www.fms.indiana.edu/tax/forms/nra_short_term_visitor_fillin.pdf
3. Payee certification can be found at:
http://www.indiana.edu/~travel/pdf/disbursement_voucher_payee_cert.pdf
4. Name of Employer
5. Service performed
6. Dates of travel include the time they left and time they returned.
7. Meals provided by outside source (for per diem purposes)
8. Address for reimbursement to be mailed
The W9 form can be found at: http://www.indiana.edu/~thtr/people/forms/w9.pdf
The W8BEN form can be found at: http://www.irs.ustreas.gov/pub/irs-pdf/fw8ben.pdf
The tax cover sheet can be found at: https://www.fms.indiana.edu/tax/forms/nra_short_term_visitor_fillin.pdf
3. Payee certification can be found at: http://www.indiana.edu/~travel/pdf/disbursement_voucher_payee_cert.pdf
4. Name of Employer
5. Service performed
6. Dates of travel include the time they left and time they returned.
7. Meals provided by outside source (for per diem purposes)
8. Address for reimbursement to be mailed
