Jump to: main menu, content
IU

UNIVERSITY INFORMATION TECHNOLOGY SERVICES

UITS Finance Office

Home/Payroll

Hiring/Terminations

Hiring and Termination Papers for PAF, HAF, HPA

In order to ensure that we meet payroll deadlines for newly hired staff, all the requisite paperwork must be completed and received in the Finance Office no later than two weeks prior to the hire effective date.

I-9 Forms

I-9 forms are federally mandated for all new hires. All foreign students need to bring a valid passport in addition to the J-1 or F-1 certificate. An IU Work Authorization card is also required.

List of Acceptable Documents for I-9 Form

We need a document from List A OR we need a document from List B AND C

LIST A: Documents that establish both identity and employment eligibility

  1. U.S. Passport (unexpired or expired)
  2. Certificate of U.S. Citizenship (INS Form N-550 or N-561)
  3. Certificate of Naturalization (INS Form N-550 or N-570)
  4. Unexpired foreign passport, with I-1551 stamp or attached INS Form I-94 indicating unexpired employment authorization
  5. Alien Registration Receipt Card with photograph (INS Form I-151 or I-551)
  6. Unexpired Temporary Resident Card (INS Form I-688)
  7. Unexpired Employment Authorization Card (INS Form I-688A)
  8. Unexpired Reentry Permit (INS Form I-327)
  9. Unexpired Refugee Travel Document (INS Form I-571)
  10. Unexpired Employment Authorization Document issued by the INS which contains a photograph (INS Form I-688B)

OR

LIST B: Documents that establish identity

  1. Driver's license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, sex, height, eye color and address.
  2. ID Card issued by federal, or local government agencies or entities provided it contains a photograph or information such as name, date of birth, sex, height, eye color, and address.
  3. School ID card with a photograph
  4. Voter's registration card
  5. U.S. Military card or draft record
  6. Military dependent's ID card
  7. U.S. Coast Guard Merchant Mariner Card
  8. Native American tribal document
  9. Driver's license issued by a Canadian government authority
  10. School record or report card
  11. Clinic, doctor, or hospital record
  12. Day-care or nursery school record

AND

LIST C: Documents that establish employment eligibility

  1. U.S. social security card issued by the Social Security Administration (other than a card stating it is not valid for employment)
  2. Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)
  3. Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal.
  4. Native American tribal document
  5. U.S. Citizen ID Card (INS Form I-179
  6. ID Card for use of Resident Citizen in the United States (INS Form I-179)
  7. Unexpired employment authorization document issued by the INS (other than those listed under List A).

    Illustrations of many of these documents appear in Part 8 of the Handbook for Employers (M-274); Form I-9 (Rev. 11-21-91)N

W2s
Contact fmstax@indiana.edu for any questions concerning W2s.

For any other questions concerning payroll/hiring and terminations, contact uitspay@indiana.edu.