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Home/Travel

Non-Employee Travel Quick Guide

The following items are required to complete a disbursement voucher for a traveler not employed by Indiana University:

1. All Original Receipts
   
2. W9 if US citizen or W8BEN, copy of I-94 and tax cover sheet if non-resident alien.
   
3. The W9 form can be found here ...
   

   http://www.fms.iu.edu/tax/forms/W9_Alternative.pdf
   The W8BEN form can be found here ...
   

   http://www.irs.ustreas.gov/
   The tax cover sheet can be found here ...
   

   https://www.fms.indiana.edu/tax/forms/nra_short_term_visitor_fillin.pdf

4. Payee certification can be found here ...
   

   http://www.indiana.edu/~travel/pdf/disbursement_voucher_payee_cert.pdf
   

5. Name of Employer
   
6. Service Performed
7. Dates of travel include the time they left and time they returned.
8. Meals provided by outside source (for per diem purposes).
9. Address for reimbursement to be mailed.