Terminating Employee Checklist
Employees and their supervisors should work through this checklist for staff separating from Indiana University. Some items are not executed if transferring to another University department.
Resignation letter -UITSHR
Exit interview -D. Allmayer or Toni Usrey
Staff ID -Returned to Doug Chambers or Peter Oleshchuk
Card key -Returned to Doug Chambers or Peter Oleshchuk
Equipment on Loan -All UITS equipment returned to your supervisor. Please fill out the "return of loaned equipment" at https://webdb.iu.edu/UitsFs/scripts/equipment/equipment_entry.cfm before your last day of work.
Office keys, pager, cell phone,etc. -Returned to supervisor
Attendance -Approved by supervisor and submitted to UITSPAY.
Confirm employee's forwarding address UITSPAY and UITSHR NOTE: All W-2s are now processed through w2express.com. Please see https://www.fms.indiana.edu/tax/w2/w2express.asp for more information.
Electronic server storage account Removal -send e-mail to EITS with information)
System ownership -Jamie Mobley or Gregg Canary (machine room)
Card key -Access cancel through UITSFAC(Doug Chambers or Peter Oleshchuk)
Long Distance ID#, phone cards, etc -Cancel through VPITPHON
USERID's -Cancel by email to secaccts@indiana.eduNOTE: Official University retirees retain their uerid/email account.
Procurement cards cut in half and return to Stacie Burns
Incident Management System team role - Notify IMS team supervisor
Campus Mailbox removal -Cancel throughUITS Receptionists
Phone list and email distribution list removal -Cancel through Lynda Johnson
Please note that Userid is inactivated following separation from the University so access to self service information may be denied. Employee may have to contact
FMS (812-855-0375) for printout of final pay deposit records.
Additionally, health and dental benefits are discontinued immediately following separation from the University. If enrolled in these plans there is an option for
continuation of coverage through COBRA or RETIREE PLANS. Information for these coverage options is available at
http://www.indiana.edu/~uhrs/benefits/retiremedical.html or
http://www.indiana.edu/~uhrs/benefits/cobra.html. The University campus office will
contact you by mail about your eligibility and registration.
