Terminating Employee Checklist
Please print this form and submit it to a member of the UITS HR team upon completion.
Employee name:____________________________________
*Resignation letter -Toni Usrey or
Panos Niarchos
*Exit interview -D. Allmayer, Toni
Usrey, or Panos Niarchos
*Staff ID -Returned to Doug Chambers or
Chick Wellman
*Card key -Returned to Doug Chambers or
Chick Wellman
*Equipment on Loan -All UITS equipment
returned to David McKillip or Willie Mitchell in the Finance Office
*Office keys, pager, cell phone,etc. -Returned to
supervisor
*Attendance -Approved by supervisor and
-Submitted to UITSPAY.
*Confirm employee's forwarding address UITSPAY and
UITSHR NOTE: All W-2s are now processed through w2express.com. Please see https://www.fms.indiana.edu/tax/w2/w2express.asp for more information.
Electronic server storage account
Removal -send e-mail to uitslsp with
information)
*System ownership -Toma Montgomery or
Gregg Canary (machine
room)
Card key -Access cancel through
UITSFAC(Doug Chambers or Chick Wellman)
Long Distance ID#, phone cards, etc -Cancel
through VPITPHON
USERID's -Cancel by email to secaccts@indiana.eduNOTE: Official
University retirees retain their uerid/email account.
Campus Mailbox removal -Cancel through
UITS Receptionists
Phone list and email distribution list removal
-Cancel through
Lynda Johnson
Please note that Userid is inactivated following separation from the University so access to self service information may be denied. Employee may have to contact
FMS
(812-855-0375) for printout of final pay deposit records.
Additionally, health and dental benefits are discontinued immediately following separation from the University. If enrolled in these plans there is an option for
continuation of coverage through COBRA or RETIREE PLANS. Information for these coverage options is available at http://www.indiana.edu/~uhrs/benefits/retiremedical.html or
href="http://www.indiana.edu/~uhrs/benefits/cobra.html">http://www.indiana.edu/~uhrs/benefits/cobra.html. The University campus office will
contact you by mail about your eligibility and registration.
*These items require the action of the employee and/or supervisor. The other items are handled through the Finance Office on the employee's last workday.
