As a basic principle, it is wrong for an employee to use his/her position to influence university operations for personal financial benefit. It is also wrong for an employee to accept payment from the university for time or services that are not an official university function.
Indiana University feels so strongly about these basic business principles that
two specific policies regarding comflicts of interest and conflicts of
committment have been approved to articulate expectations of employees and
The full provisions of these two policies are located at:
You are expected to provide 40 hours of dedicated service to UITS per week, with time off as provided for university policy. During those 40 hours, you may not take or make calls, do work, or attend meetings that relate to work outside UITS.
You are expected to provide 40 hours of dedicated service to UITS per week, with time off as provided for by university policy. During those 40 hours, you may not take or make calls, do work, or attend meetings that relate to work outside UITS.
You are expected to refrain from using UITS resources (computers, disk space, printers, photocopying equipment, and so on) for work not related to UITS activities. If you want to use computing equipment for commercial purposes, you must apply for a commercial account.
The following UITS policy for employees who are employed after-hours is divided into two categories: after-hours employment for other IU departments or personnel and after-hours employment outside IU. In either case, it is important that you make clear to your employer that your services for him/her do not in any way imply UITS warranty.
After-hours employment for IU
During after-hours work for IU, you must display professional ethics. Simply by virtue of your association with UITS, any recommendation, consulting, repair, or other activity that you do could be perceived as carrying a UITS warranty.
UITS prohibits freelancing within the university in an area of service that UITS provides.
UITS employees with particular expertise in an academic discipline may be asked to teach credit courses for other departments at Indiana University. From an organizational perspective, the increased interaction between UITS staff and students and faculty may be valuable, and depending on the course, the UITS instructor might further facilitate the introduction or integration of computers into instructional methodology. For UITS employees, teaching provides an opportunity for job enrichment and continued participation in their academic concentration.
As stated above, you are committed to working for UITS 40 hours per week, and any teaching commitment must be outside of regular work hours. If you wish to teach during normal work hours, time taken for teaching responsibilities must be made up or compensated for by other paid time off options.
You may freelance at the university after hours as long as the work does not impede performance of your regular job or imply warranty to UITS. In all cases, you should relay your intentions to do this work to your manager, and prior to accepting any work secure his or her approval. University policy requires UITS management approval before a check can be issued for the services you provide for another university department.
After-hours work outside IU
You may undertake after-hours work outside IU that aligns with the above policies and guidelines. We recommend you reach an understanding with your manager about such employment. It should be made clear to your employer outside IU that you alone are responsible for the work you perform, and that it carries no seal of approval or organizational support or warranty from UITS.