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| VOLUME: I |
POLICIES RELATED TO ACCOUNTING ADMINISTRATION |
| SUBJECT: |
Charitable Gifts to Indiana University |
| SOURCE: |
IU Foundation, Financial Management Services and the Office of the Treasurer |
| DATE ISSUED: |
October 1990; revised June 2008 |
| POLICY NO.: |
I - 40 |
| RATIONALE: |
To provide guidance to faculty and staff concerning the depositing, recording and acknowledgment of all charitable gifts received on behalf of Indiana University. |
| POLICY: |
When a gift has been received for Indiana University, the Indiana University Foundation (Foundation) Gift Administration Office must be notified. Gifts of cash or check and documentation of in-kind gifts should be forwarded to the Gift Administration Office via procedures established by campus administration and the IU Treasurer's Office. The purpose of this office is to deposit, record and receipt all gifts received by Indiana University. The Gift Administration Office will determine if the intent of the donor was for the contribution to be made to the university or to the Foundation.
Gifts intended for a university account may be deposited directly by the unit as long as the donor information and corresponding documentation is shared with the Foundation for appropriate recording of the gift on the donor record. It is critical to note that all solicitation pieces from the various schools and campuses should direct donor gifts to the appropriate Foundation bank lockbox, and not be returned to the individual units. In addition, all solicitation material must be reviewed and approved by the Gift Administration Office prior to printing and distribution. Established procedures exist regarding the
acceptance and recording of in-kind gifts received at Indiana University. Refer to the Foundation's Gifts In Kind Policy for additional information, The Foundation Personal Property, Real Estate and Insurance Office is prepared to assist the university and donors in connection with the appraisal requirements and documentation of such in-kind gifts.
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| PROCEDURE REFERENCE: |
For gifts that are received directly by the units, a gift deposit form or an in-kind gift transmittal form should be completed for gifts as appropriate, and then forwarded to the Gift Administration Office located in Showalter House, IUB, or IU Foundation Indy Gift Administration at IUPUI for that campus. All cash, checks, and correspondence related to the gift office should be attached to the form and forwarded as well. Gift monies should not be deposited through the Bursar's office. The Gift deposit form is available online through OneStart via IQ, the IU Foundation portal IQ. |
| RESPONSIBLE ORGANIZATION: |
Financial Management Services |
Comments: vpcfo@indiana.edu
Copyright 2008, The Trustees of Indiana University
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