| VOLUME II: |
POLICIES RELATED TO THE BUDGET |
| SUBJECT: |
Associate to the Chancellor |
| SOURCE: |
Office of the Vice President and Chief Financial Officer |
| DATE ISSUED: |
April 1997 |
| POLICY NO.: |
VII-2 |
| RATIONALE: |
Because the spouse of the Chancellor of an Indiana University campus has certain responsibilities to the University that result from the Chancellor's position, it is important to establish guidelines to assist the Chancellor's spouse in carrying out these responsibilities. |
| POLICY: |
The chancellor of a campus will initiate a personnel action form appointing his or her spouse as Associate to the Chancellor.
The position of Associate to the Chancellor will be a non-salaried position.
Both the Chancellor and the Associate to the Chancellor will exercise the same good judgment that is used in the management of all affairs of the campus in implementing these guidelines, with particular regard to the appropriate use of public funds.
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| GUIDELINES: |
The University Human Resources Office will establish a title "Associate to the Chancellor" and assign appropriate codes to identify these positions within the official employee databases.
An Associate to the Chancellor:
- may be issued an Indiana University identification card in accordance with campus procedures pertaining to university employees.
- may be provided access to Indiana University libraries and other facilities in accordance with campus procedures.
- may be provided access to an Indiana University electronic mail account in accordance with campus procedures.
- may be provided, upon request, business cards at university expense.
- may acquire parking permits in accordance with campus procedures pertaining to university employees.
- may be reimbursed for university-related travel expenses in accordance with established Indiana University employee travel policies and procedures.
- may be provided insurance coverages equivalent to that provided to paid university employees while traveling on university business.
- may be provided coverage equivalent to workers' compensation insurance to cover an injury arising out of and in the course of services performed as an Associate.
- may be provided coverage consistent with the Trustees' Liability Insurance resolution, dated May 22, 1971, for defense and indemnification, with respect to claims resulting from acts or omissions while performing services as an Associate. No coverage will be provided for claims resulting from actual fraud, corruption, malice, or other activities outside the scope of his or her position.
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| PROCEDURE REFERENCE: |
Upon appointment of a new campus chancellor, the Vice President and Chief Financial Officer will send a letter to the chancellor advising him or her of the policy. A copy of the policy will be transmitted with the letter. The Vice President and Chief Financial Officer's office will work with the appropriate university offices to ensure timely completion of the administrative processes necessary to complete the appointment. The Vice President and Chief Financial Officer may grant exceptions to the policy upon petition by the chancellor. |
| RESPONSIBLE ORGANIZATION: |
Vice President and Chief Financial Officer |
