| POLICY: |
All wages and salaries due to employees for services performed or for benefits used shall be distributed to such employees either by direct bank deposit or by written check on such pay day as authorized for payment by the department of hire. No payroll check shall be withheld from distribution to the employee beyond such pay day, except in the case of off-campus work-study employees, where the employing agency has not deposited sufficient funds to cover the agency’s share of wages due.
Payroll checks which have been processed and printed will not be released to employees prior to the specified pay date except in cases of extreme emergency (severe illness or death in the family requiring the employee to be out of town or in cases of termination of employment). Exceptions will be handled by the campus payroll office. Undeliverable checks should not be held more than 30 days, at which time the check should be sent to the Tax Management and Treasury Accounting department.
Special checks will be prepared in cases where an employee was omitted from the regular payroll voucher, when errors were made in the processing of pay, or when payment was made to the wrong employee. (Special checks must be supported by approved personnel action forms and authorized payroll adjustment vouchers.) |
