C. The Appointment Process

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Appointment and Terms of Appointment- Faculty & Librarians

The University Faculty Council and the Board of Trustees have approved a policy which requires that new appointees at faculty and librarian ranks be advised of all the terms of their appointment, the duration of the probationary period, and the criteria and procedures relevant to reappointment and tenure (see DOCUMENT C-I). The Office of the Vice Provost for Faculty and Academic Affairs has assumed responsibility for seeing that new faculty members and librarians are so advised. This information is to be supplied to the appointee before or at the time of the initial appointment and must be agreed to in writing by the appointee. At the time the Board of Trustees or Administrative Officers officially approve the appointment, the Office of the Vice Provost for Faculty and Academic Affairs makes sure that the new faculty member has the following documents:

1. the signed Offer to Recommend Appointment which contains the tenure agreement;

2. a copy of the policy concerning reappointment and non-reappointment during the probationary period;

3. a copy of the Faculty Council procedures and criteria for promotion and tenure;

4. a copy of any school, department, and campus procedures and criteria for reappointment, promotion, and tenure decisions;

5. a form for the appointee to sign and return as an indication of agreement to all terms of the appointment, as well as the criteria and procedures described.

Background Checks

By Indiana state personnel department guidelines, all new state employees are subject to criminal background checks depending on the duties associated with their positions. In 2005, the UFC adopted a policy placing limits on the background checks that could be conducted (see DOCUMENT C-II). The policy was never approved by the Board of Trustees. Current administrative practice, consistent with state law, requires criminal background checks for all new full-time permanent academic employees (see DOCUMENT C-III). Criminal background checks are initiated by the Office of Academic Personnel Services and Policies, upon receipt of an Offer to Recommend Appointment form. A criminal history or criminal conviction does not necessarily preclude employment. The Vice Provost for Faculty and Academic Affairs or her/his designee consults with the Legal Counsel and the President of the BFC or her/his designee to evaluate the relevance of any negative findings.

Appointment Dates

The academic year has traditionally been only vaguely defined. The needs of the department or school and of the faculty have dictated arrivals and departures for each academic year. While there is virtue in maintaining flexibility of working arrangements, this flexibility has created problems in connection with insurance, payroll, and unemployment insurance. In consequence, the academic year has been officially defined by the Academic Leadership Committee as beginning one week before the first day of classes and ending on commencement. For appointment purposes, however, all non-student academic year e-docs should reflect an academic year action as being effective from August 1 through May 31.




Summer Exceptions

Fringe Benefits on Summer Pay.

Timely Appointments


Student Title Definitions

Faculty Council Actions Relevant to SAAs

Student Appointment Guidelines

Student Agreement Forms

Fee Remissions

Student Summer Appointments

Exemption from FICA Tax

Graduate Work-Study Program

Appointment Periods and Payroll


Faculty Part-time Appointment Prior to Retirement

Retention Incentive Pay

Faculty Appointment after Retirement